Provision of Sterile Custom Procedure Packs

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Maternity Hospital_233 ran this procurement for “Provision of Sterile Custom Procedure Packs” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• ificate Tenderers must supply Tax Clearance Access Number and Tax Reference Number issued by
• ificate Tenderers must supply Tax Clearance Access Number and Tax Reference Number issued by the Irish Revenue Commissioner to facilitate o
• 1.1 The National Maternity Hospital (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the of Sterile Custom Procedure Packs as described in Appendix 1 to this RFT (the “ of Sterile Custom Procedure Packs”).
• 1.3 This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “service and/or goods Contract”) will be issued for a term of 36 months (“the Term”). The contracting authority reserves the right to extend the contract for an additional two (2) twelve (12) month periods.
• 1.4 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any service and/or goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any service and/or goods Contract that may result from this Competition.
• [RFT0625 - Provision of Sterile Custom Procedure Packs.docx] are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any service and/or goods Contract that may result from this Competition.
• 2.1.2 The Contracting Authority does not bind itself to accept the lowest priced or any Tender. This RFT does not constitute an offer or commitment to enter into service and/or goods delivery for of Sterile Custom Procedure PacksContract. No contractual rights in relation to the Contracting Authority will exist unless and until a formal written service and/or goods Contract has been executed by or on behalf of the Contracting Authority. Any notification of preferred bidder status by the Contracting Authority shall not give rise to any enforceable rights by the Tenderer. The award of a service and/or goods Contract does not confer exclusivity on the successful Tenderer. The Contracting Authority may cancel this Competition at any time prior to a formal written service and/or goods Contract being executed by or on behalf of the Contracting Authority.
• Prior to and as a condition of award of any service and/or goods Contract, the successful Tenderer shall be required to designate a single entity who will carry overall responsibility for the service and/or goods Contract (the “Prime Contractor”), irrespective of whether or not tasks are to be performed by a subcontractor or other consortium member (the “Subcontractor”).
• 2.8.2 Without prejudice to the generality of paragraph 2.8.1, all costs and expenses relating to the supply of samples for purposes of tendering and their return after evaluation or participation in field trials (if any) will be borne exclusively by the Tenderer.
• 2.10.5 Payments for service and/or goods supplied under this RFT shall be made subject to and in accordance with the Contract at Appendix 6 to this RFT. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.4 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any service and/or goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any service and/or goods Contract that may result from this Competition.
• Environmental Policy Confirmation of companies Environmental & Sustainability Policy shall be provided. Submitted Yes/No Appendix Number
• Tenderers must provide a list or spreadsheet of all products to be used under the contract. Green policy – the amount of Packaging can be recycled and measures taken to reduce their environmental impact. For additional guidance, please refer to
• Tenderers must provide a list or spreadsheet of all products to be used under the contract. Green policy – the amount of Packaging can be recycled and measures taken to reduce their environmental impact. For additional guidance, please refer to “Appendix 1 –Requirements and Specifications” in the Supplementary Request for Tenders.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Yearly Turnover 2022 2023 2024 Lot 1 € 100,000 Submitted Yes/No Appendix Nu
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Previous Experience, compliance and quality assurance
• Appendix 5: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Contract Document

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Medical Equipment & Supplies
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• quired to hold for the term of the service/goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Product Liability €6
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• ervice and/or goods Contract”) will be issued for a term of 36 months (“the Term”)
• terms of employment for the relevant staff for a period of 6 months prior to the expiry of this contract
• ontinues for 14 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT0625 - Provision of Sterile Custom Procedure Packs.docx, Appendix Nu, RFT0625 - Provision of Sterile Custom Procedure Packs.docx] ![](data:image/png;base.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT0625, RFT0625 - Provision of Sterile Custom Procedure Packs.docx] [Part 1](#_Part_1:_Intr, Appendix 1](#_Appendix_1:_Requirements): Requirements and Specifications.