Respond Nationwide Chimney Cleaning and Servicing Framework

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Respond Ireland ran this procurement for “Respond Nationwide Chimney Cleaning and Servicing Framework” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• cleaned within 12 months of their last annual service date
• All defects must be reported to Respond within 4 days of the completion of the service
• Provide a list of completed projects below for which select as appropriate: Works/Works and PSCS Services/Specialist Works/Specialist Works with Design Input were provided by the Applicant over the time period stated in the relevant Qualification Criterion stated above that are similar in nature and complexity to the Works required for this Competition.
• Term Maintenance and Refurbishment Works Contract
• PUBLIC WORKS TERM MAINTENANCE AND REFURBISHMENT WORKS CONTRACT
• Public Works Term Maintenance and Refurbishment Works Contract
• The Contractor is responsible for the safety and stability of the Works, and of all operations on the
• suitability and availability of access routes to and through the Site, and any required maintenance
• and providing all facilities, power, water, and other services it requires to complete the Works, other
• including their job titles, ages, length of service, and terms of employment.
• Term Maintenance and Refurbishment Works Contract Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contractor’s risk of loss and damage to the Works and Employer’s existing facility
• with a detailed programme and any other information requested by the Employer’s Representative.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 1 Minimum indemnity limit for public liability insurance: €6,500,000.00 for any one event; Minimum indemnity limit for employer’s liability insurance: €13,000,000.00 for any one event 11
• Certifications — not specified for this tender
• Past experience — * The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € N/A[17] *CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m); The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € N/A17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• Personnel — Turnover Requirement Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category[15] € 500,000.00 *CA Note: if stating a minimum yearly; 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category15 € 500,000.00 CA Note: if stating a minimum yearly tur
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 1 Minimum indemnity limit for public liability insurance: €6,500,000.00 for any one event
• Minimum indemnity limit for employer’s liability insurance: €13,000,000.00 for any one event 11
• 2 Maximum levels of excess for  Public liability (property damage): €10,000.00  Public liability (death, illness or i
• 00  Employer’s liability: €0.00 14
• 2 Person to appoint as conciliator, if not agreed � Public liability (property damage): €10,000.00  Public liability (death, illness or i

5. Award criteria & scoring

• The excess as stated here: Maximum permissible excess on Profess 2% not stated not stated ed here: Maximum permissible excess on Professional Indemnity Insu 2% not stated not stated | 1 18-11-2024 Maximum permissible excess on Professional Indemnity Insurance in a | 2% | not stated | not stated | The documents indicated a staged process (qualification, then tender). Any explicit MEAT split is captured above where a numeric line was visible; otherwise it remained not specified in the provided text extract.

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• If the estimated cost exceeds €500, the contractor must submit the details to
• If the estimated cost exceeds €500, the contractor must submit the details to the
• and the number and type of submittals provided as requested
• This project number must correspond to the project number given in Appendix B1
• This project number must correspond to the project number given in Appendix B1 List of Previous Works projects for which there is a Certifi

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the construction stage for the Projects, unless the appointment is terminated earlier
• ensure that it is insured by insurances in the same terms as the insurances it is required to have under the Contract, and that those insurances comply with all the requirements of the Contract, and are kept in force for the same period as required by the Contract, and include cover for death or i
• conclusion of a Framework Agreement with a Framework Member does not guarantee the awarding
• Customer within 15 minutes of receipt of
• Within 14 days after receiving the payment claim notic
• (b) expiry of at least 21 days written notice to terminate this Tender
• 6 Time for payment 30 days[15] after Employer rece

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx, PW-CF11-v1.6-29-07-2021.pdf, FTS12-v1.4-30-06-2016.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: PW-CF11-MF-Task-Order-v1.1-12-12-13.docx, QW2-Part-1-v2.1-18-11-2024-09-01-2025.docx, Appendix B1.