Supply, Delivery, Installation, Commissioning, and Calibration of a Research Grade High-Resolution Confocal Raman Spectrometer for the South East Technological University

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

South East Technological University (SETU) ran this procurement for “Supply, Delivery, Installation, Commissioning, and Calibration of a Research Grade High-Resolution Confocal Raman Spectrometer for the South East Technological University” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Supply, Delivery, Installation, Commissioning, and Calibration of a Research Grade High-Resolution Confocal Raman Spectrometer for the South East Technological University
• Supply, Delivery, Installation, Commissioning, and Calibration of a Research Grade High-Resolution Confocal Raman Spectrometer for the South East Technological University
• [RFT Raman Spectrometer SETU .docx] South East Technological University request the Supply, Delivery, Installation, Commissioning, and Calibration of a Research grade true confocal Raman spectrometer. It is desired that the micro-Raman instrument will be versatile, flexible and offer the highest possible performance, allowing cutting edge research to be performed. It must have a motorized stage, motorized laser line switching, multiple gratings optimized for Raman efficiency of selected line, allowed capabilities for up to four laser lines with minimum of two included and capabilities for low wavelength Raman acquisition in the stokes and anti-stokes range.
• - RFT Under National Open Procedure for the Supply, Delivery, Installation, Commissioning, and Calibration of a High-Resolution Confocal Raman Spectrometer for South East Technological University (SETU).
• B. After Sales Support, Warranty & Training
• B * Customer Support, Repair
• B * Customer Support, Repair/Breakdown Requirements & Spare Parts * Training 20% 200 120
• [RFT Raman Spectrometer SETU .docx] Completed tender submissions should be submittedelectronically via the eTenders platform using the online portal on www.etenders.gov.ie
• [RFT Raman Spectrometer SETU .docx] The Client will not be liable for any costs incurred by tenderers in the preparation of proposals or any associated work effort. It is the responsibility of the tenderer to ensure that they are fully aware and understand the requirements as laid down in this document. Tenderers will be responsible for any costs incurred by them in the event of they being required to attend clarification, other meetings or make a presentation of their proposals or supply samples for evaluation.
• [RFT Raman Spectrometer SETU .docx] In the case of all public sector contacts of a value of €10,000 (inclusive of vat) or more within any 12-month period, the contractor will be required to produce a C2 certificate, a valid Tax Clearance Certificate (Foreign Supplier) or Tax Reference Number (TRN) for verification on the Revenues ETax Clearance system. It will be a condition of award of contact that the successful tenderer must comply with Circular 43/2006 Tax Clearance procedures – Public Sector Contracts. See Irish Revenue web site http://www.revenue.ie.
• [RFT Raman Spectrometer SETU .docx] The Client shall be entitled to terminate any contract and to recover from the service provider the amount of any loss resulting from such termination in the following circumstances:
• 1. if the service provider has offered, given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do, or for having done or forborne to do, any action in relation to the obtaining or execution of this Agreement or any other contract with the Client, or showing or forbearing to show favour or disfavour to any person in relation to this Agreement or any other contract with the Client, or Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Rule: Candidates must submit evidence of their Health & Safety Policy and compliance with Safety, Health and Welfare at Work Act 2005, Safety, Health and Welfare at
• Rule: Candidates must submit evidence of their Health & Safety Policy and compliance with Safety, Health and Welfare at Work Act 2005, Safety, Health and Welfare at Work (General Application) Regulations 2007 with their tender submission.
• Health & Safety Policy Pass/Fail
• C * Lead Time & Delivery * Installation, Commissioning & Calibration * Disposal & Environmental Policy 10% 100 60

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Contact Details for Queries: https://www.etenders.gov.ie
• Please note that all information relating to this tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. South East Technological University will not accept responsibility for information relayed (or not relayed) via third parties.
• 2. Completed and signed Form of Tender including all relevant information (Appendix 2)
• 3. Completed and signed Declaration of Bona Fides and Declaration re Statutory Obligations (Appendix 3 & 4)
• 4. Completed sections on Company Information, Economic & Financial Standing, Insurances, Previous Relevant Contracts sections (Appendix 5)
• Information outlined below should be submitted in the order requested. Any additional information you feel may be relevant to these sections may also be added.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any
• Closing Date for Receipt of Queries: 15/7/25
• Deadline for Receipt of Tenders: 5/8/25
• SETU will provide leadership and act as a centre of knowledge, research and innovation in the region. Additionally, it will look outward to help the region to capitalise on the broader economic drivers, nationally and internationally. It will educate and nurture future generations of active and engaged citizens across the south east region and will be a driver of social inclusion, social justice and of technological, cultural and artistic activity in the coming decades.
• [RFT Raman Spectrometer SETU .docx] South East Technological University request the Supply, Delivery, Installation, Commissioning, and Calibration of a Research grade true confocal Raman spectrometer. It is desired that the micro-Raman instrument will be versatile, flexible and offer the highest possible performance, allowing cutting edge research to be performed. It must have a motorized stage, motorized laser line switching, multiple gratings optimized for Raman efficiency of selected line, allowed capabilities for up to four laser lines with minimum of two included and capabilities for low wavelength Raman acquisition in the stokes and anti-stokes range.
• Upright microscope, Minimum 2 laser lines with possible for the extension to 4, motorized high precision stage in XYZ for confocal imaging. Minimum 0.1 cm-1 FWHM spectral resolution. Autocalibration for intensity and spectral range.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Raman Spectrometer SETU .docx, https://www.setu.ie/uploads/inner/SETU-Safety-Statement-May-2022.pdf, RFT Raman Spectrometer SETU .docx] .
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT Raman Spectrometer SETU .docx] On 1st May 2022, the newest university in Irelan, RFT Raman Spectrometer SETU .docx] South East Technological University request the, RFT Raman Spectrometer SETU .docx] In order to allow SETU to evaluate fully complet.