RFT Media Monitoring services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Coimisiún na Meán ran this procurement for “RFT Media Monitoring services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: RFT Media Monitoring services
• The service is required 7 days a week
• system shall hold the items on the archiving system for 28 days
• system shall hold the items on the archiving system for 28 days, as permitted for Newspaper
• [RFT Media Monitoring services.pdf] .................................................... 11
• SERVICES CONTRACT ON SEPARATE DOCUMENT
• Oversee the funding of and support the development of the wider media sector in Ireland.
• Oversee the regulation of broadcasting and video-on-demand services.
• Coimisiún na Meán requires a media monitoring service for the purpose of monitoring all Print, Online
• (including digital media) landscape at a national and international level. The purpose of this service will
• use the service to provide a media monitoring update (downloadable PDF) to all staff at An Coimisiún,
• [RFT Media Monitoring services.pdf] mentions of the organisation in the media and members of Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Oversee the funding of and support the development of the wider media sector in Ireland.
• relevant broadcast item to include name of programme, station, presenter, broadcast date,

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Requirement  Employers Liability Insurance (€13 m)  Public Liability Insurance (€6.5m)  Professional Indemnity Insurance (; mission Contact Name: Email: Supplier Contact Name:Email: The Commission Intellectual Property Ownership Licence [ ] Ownership [ ] Professional Indemnity/Product Liability Yes [x] No [ ] Level: € Each and every claim Employer’s Liability Yes [x] No [ ] Level: € 13 Million Public Liability Yes [x] No [ ] Level: € 6.5 Million Data Processing Agreement Required?
• Certifications — not specified for this tender
• Past experience — Turnover Requirement Average annual turnover for the last three financial years of at least €150K per annum; A of the RFT refers) Requirement: Tenderers must have achieved a minimum annual turnover of at least €100,000 each of the past three financial years (
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Requirement  Employers Liability Insurance (€13 m)  Public Liability Insurance (€6.5m)  Professional Indemnity Insurance (
• Turnover Requirement Average annual turnover for the last three financial years of at least €150K per annum
• A of the RFT refers) Requirement: Tenderers must have achieved a minimum annual turnover of at least €100,000 each of the past three financial years (
• mission Contact Name: Email: Supplier Contact Name:Email: The Commission Intellectual Property Ownership Licence [ ] Ownership [ ] Professional Indemnity/Product Liability Yes [x] No [ ] Level: € Each and every claim Employer’s Liability Yes [x] No [ ] Level: € 13 Million Public Liability Yes [x] No [ ] Level: € 6.5 Million Data Processing Agreement Required?

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [RFT Media Monitoring services.pdf] .................................................... 11
• politicians as well as consumers, industry, and their respective representatives also submit queries.
• use the service to provide a media monitoring update (downloadable PDF) to all staff at An Coimisiún,
• [RFT Media Monitoring services.pdf] mentions of the organisation in the media and members of
• Tenderers must address each of the issues and requirements in the tender specification (Appendix 1)
• and submit a detailed description in each case which demonstrates how these issues and requirements

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• mission Contact Name: Email: Supplier Contact Name:Email: The Commission Intellectual Property Ownership Licence [ ] Ownership [ ] Professional Indemnity/Product Liability Yes [x] No [ ] Level: € Each and every claim Employer’s Liability Yes [x] No [ ] Level: € 13 Million Public Liability Yes [x] No [ ] Level: € 6.5 Million Data Processing Agreement Required?
• upplier, The Commission shall be entitled to terminate the Contract by giving a minimum of 30 days' prior written notice to the Supplier
• Being in receipt of ISO 14001 would be an
• Being in receipt of ISO 14001 would be an advantage
• receipt of ISO 14001 would be an advantage
• Extensions Yes [x] No [ ] Length of extension: 12 months Number of extensions:1
• e entitled to terminate the Contract by giving a minimum of 30 days' prior written notice to the Supplier

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Media Monitoring services.pdf, Draft Contract for Media Monitoring Services- 2025.docx, RFT Media Monitoring services.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT refers) Requirement: Tenderers must have achieved a minimum annual turnover, RFT, Tenderers must achieve a minimum of 60% of the marks available for each of the, RFT Media Monitoring services.pdf] .................................................