Firefighting Equipment Decontamination Washer for Kildare County Council Fire Service

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Kildare County Council_385 ran this procurement for “Firefighting Equipment Decontamination Washer for Kildare County Council Fire Service” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Firefighting Equipment Decontamination Washer for Kildare County Council Fire Service
• Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver services as specified by the Contra
• Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• Local Authorities are the closest and most accessible form of Government to citizens. They have responsibility for delivery of a wide range of services in their local area with a focus on making cities, towns, and countryside attractive places to live, work and invest.
• Kildare Fire Service acting on behalf of Kildare County Council, herein after referred to as the Contracting Authority, is the authority responsible for this procurement.
• [Decontamination Washer - CFT Update.docx] Supply and Delivery 6 Sets of Battery Operated RTC Cutting Equipment for Kildare Fire Service
• [Decontamination Washer - CFT Update.docx] Kildare Fire Service is seeking Tenders for the “Supply & Delivery 1 No. machine washer capable of washing and decontaminating a range of Firefighter Breathing Apparatus equipment, Firefighter PPE and Firefighting Operational Equipment.”. The essential requirements of the equipment are detailed in Table 1 underneath, please note the Tenderers will either PASS or FAIL each of the selection criteria detailed in Table 1. In the event of one or more of the selection criteria achieving a FAIL, the Tenderer will be excluded from participating in this competition. The equipment specifications are considered Essential User Requirements – Essential User Requirements MUST be met to enable evaluation of the equipment for purchase.
• Kildare Fire Service is seeking quotations for the supply and delivery of 1 No. machine washer capable of washing and decontaminating a range of Firefighter Breathing Apparatus equipment, Firefighter PPE and Firefighting Operational Equipment
• • The unit shall be capable of washing and decontaminating 60 Pairs of Firefighting Gloves per hour. The washing apparatus shall have a comprehensive wastewater filtration system to prevent contaminants entering the public wastewater drainage system.
• Tenderers must complete all sections of the Specification Requirements in Table 1 in the TRD. A ‘Yes’ will declare that the proposed equipment complies with the relevant specification requirements. Please provide evidence to support this. If the proposed products do not comply with a specification requirement, indicated by a ‘No’ this will result in elimination from the competition.
• 1.7 The unit shall be capable of washing and decontaminating 60 Pairs of Firefighting Gloves per hour. The washing apparatus shall have a comprehensive wastewater filtration system to prevent contaminants entering the public wastewater drainage system
• • Proactively discuss with the Contracting Authority ways of improving efficiency regarding service delivery in general and providing suggestions for improvement and cost savings. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 6.19 Policy on Personal Debriefings 21
• [Decontamination Washer - CFT Update.docx] It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• 1% - 29% A response where serious reservations exist. This may be because, for example, insufficient detail is provided, and the response has fundamental flaws, or is seriously inadequate or seriously lacks credibility with a high risk of non-delivery.
• The Contracting Authority operates in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2012. The standard method of payment used by Contracting Authority is Electronic Funds Transfer.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due; Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * Product Liability - €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * as being the debts as they fall due
• Insurance Confirmation of the following insurances being in place: * Employer’s Liability - €13 million * Public Liability - €6.5 million * Product Liability - €6
• 5 million * Professional Indemnity - €1m Tenderers are required to provide in
• Please indicate your answer by marking ‘X’ in the relevant box Employers Liability* €13.0M limit to any one claim or series of cla
• ims arising out of a single occurrence (if applicable) Yes No Public Liability €6.5M limit to any one claim arising out of a

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Contact for Queries Messaging facility on www.etenders.gov.ie
• Format for submission of tenders Via www.etenders.gov.ie only
• Please note that information relating to this Request for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• [Decontamination Washer - CFT Update.docx] Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended at the relevant Appendix
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• [Decontamination Washer - CFT Update.docx] The Contracting Authority is using the open procedure for the award of this contract, therefore, while all interested parties may submit a tender, only those demonstrating that they have the required level of financial and technical capacity will have their tender considered. In order to demonstrate a tenderers’ qualifications, tenderers are required to provide the information set out below in the Tender Response Document (TRD) which is based on a self-declaration model, however tenderers are required to provide the minimum information required.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 24 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Firefighting Equipment Decontamination Washer for Kildare County Council Fire Service
• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Technical Equipment & Resource Required Minimum Requirement
• Description A minimum of 24 Months Warranty is required
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• The number and duration of extensions will be 1 x 12 month extension

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Decontamination Washer - CFT Update.docx, 2.1 High Level

[Decontamination Washer - CFT Update.docx, RFT As specified on title page .

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix, Schedule. The cost elements required will be added together arriving at a figure for Ult.