RFT for the supply of A3 Scanners

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Social Protection_349 ran this procurement for “RFT for the supply of A3 Scanners” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: RFT for the supply of A3 Scanners
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Number and location of Service Centres Appendix 1 3(b) 2
• RE: Request for Tenders for the Supply of A3 Scanners
• sponse to an RFT dated 26th June 2025 and titled Supply of A3 Scanners published by the Department of Soci
• 2 Title of the competition RFT for the supply of A3 Scanners
• Warranty and preventative maintenance service charges must be stated.
• RE: Request for Tenders for the Supply of A3 Scanners.
• Re: Request for Tenders for the Supply of
• I am a [Click here and insert role of Declarant], of [Click here and insert name of entity] and am authorised by [Click here and insert name of entity] to make this declaration which relates to a tender (“the Tender”) submitted by [Click here and insert name of entity] in response to an RFT dated 26th June 2025 and titled Supply of A3 Scanners published by the Department of Social Protection (“the Contract Authority”).
• has, in the performance of all public contracts, complied with applicable obligations in the field of environmental, social and labour law that apply at the place where the works are carried out or the services provided, that have been established by EU law, national law, collective agreements or by international, environmental, social and labour law listed in Schedule 7 of the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016).
• is not guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the Selection Criteria for this Competition and did not withhold such information and did not fail or is not able to submit supporting documents in respect of this Competition as required under Regulation 59 of the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Appendix 7: Information & Communication Technology (ICT) Acceptable Use Policy
• The Contracting Authority's Acceptable Use Policy (AUP) is a framework document that sets out the standards for use of the organisation's Information & Communication Technology (ICT).
• The Contracting Authority's ICT network is provided to support the organisation's business objectives. Any other uses that jeopardise the integrity of the network, the Contracting Authority's reputation, the privacy or safety of others, or that are otherwise illegal are prohibited.
• The use of the Contracting Authority's ICT network resources (including all electronic communication systems and equipment) is a revocable privilege. By using or accessing the network, users agree to comply with this policy and other applicable policies, as well as all relevant applicable laws and regulations. Using and/or accessing the network without proper authorisation is strictly prohibited.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 0 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000 in the last three (3) years preceding the declaration
• Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions (valued between €1,000,000 and €3,999,000 in the last three years preceding the declaration)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• 3 The successful Tenderer must retain records of tax reference numbers for any subcontractors where payments exceed €650 (incl
• this RFT and the Contracting Authority may require the Tax Reference Number for any subcontractor where payments exceed €2,600 (incl
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 0 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3

Scale / volume phrases

• RE: Request for Tenders for the Supply of A3 Scanners
• sponse to an RFT dated 26th June 2025 and titled Supply of A3 Scanners published by the Department of Soci
• reserves the right to extend the Term for a period of up to 12 months subject to its obligations at law
• n circumstances where no queries are raised within the said 14 day period the invoice shall be deemed acce
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• 2 Title of the competition RFT for the supply of A3 Scanners
• footnote-2)) In summary, the Goods comprise: high volume A3 scanners
• Question 1: We are interested in bidding for your A3 Scanners requirement

TENDER DOCUMENTS [A3 Scanner RFT June 2025.docx, A3 Scanner RFT June 2025.docx, address: to be completed on signing

[A3 Scanner RFT June 2025.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT for the supply of A3 Scanners, RFT and the Contracting Authority may require the Tax Reference Number for any subc, Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions.