Reactive/Responsive Electrical Maintenance for Fold Housing across multiple properties.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

FOLD Housing Association Ireland ran this procurement for “Reactive/Responsive Electrical Maintenance for Fold Housing across multiple properties.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Reactive/Responsive Electrical Maintenance for Fold Housing across multiple properties.
• Sector: Building Services & Maintenance
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [4977 FOLD - Electrical Reactive Maintenance Services - RFT Response - 01.07.25 Rev 1.docx] Request for Tender (RFT) for the provision of Reactive/Responsive Electrical Maintenance for Fold Housing across multiple properties: Rev 1
• [4977 FOLD - Electrical Reactive Maintenance Services - RFT Response - 01.07.25 Rev 1.docx] * The purpose of this Response Document is to simplify and streamline the application response process for all Tenderers and to simplify and streamline the evaluation process for the Contracting Authority.
• [4977 FOLD - Electrical Reactive Maintenance Services - RFT Response - 01.07.25 Rev 1.docx] ’S PROFILE
• [4977 FOLD - Electrical Reactive Maintenance Services - RFT Response - 01.07.25 Rev 1.docx] of interest, and registerable interests.
• RE: Request for Tenders for the for the provision of Reactive/Responsive Maintenance for Fold Housing.
• Having examined your Request for Tenders (the “RFT”) including the Instructions to Tenderers, the Selection and Award Criteria, the Requirements and Specifications, and the Terms and Conditions of the Services Contract
• [4977 FOLD - Electrical Reactive Maintenance Services - RFT Response - 01.07.25 Rev 1.docx] Request for Tenders for the for the provision of Reactive/Responsive Maintenance for Fold Housing.
• Having examined your Request for Tenders (the “RFT”) including the Instructions to Tenderers, the Selection and Award Criteria, the Requirements and Specifications, and the Terms and Conditions of the Services Contract, we hereby agree and declare the following:
• 1. We understand the nature and extent of the Services required to be delivered as described in Requirements and Specifications at Appendix 1 to the RFT. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1. Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Yes No
• • Provide current Health & Safety Policy
• H&S Policy attached Choose an item.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type Fold Housing Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Professional Indemnity €500,000 limit for any one claior series of claim
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type Fold Housing Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Professional Indemnity €500,000 limit for any one claior series of claim

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000 in the last three (3) years preceding the declaration
• Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions (valued between €1,000,000 and €3,999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Reactive/Responsive Electrical Maintenance for Fold Housing across multiple properties.
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 3 years such extensio
• [insert number]calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 4977 FOLD - Electrical Reactive Maintenance Services - RFT Response - 01.07.25 Rev 1.docx, 4977 FOLD - Electrical Reactive Maintenance Services - RFT - 01.07.2025 Rev 1.docx, Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions, RFT Response - 01.07.25 Rev 1.docx] Request for Tender (RFT) for the provision of R, Schedule Response Section 28 .