Invitation to Tender for the provision of a Pest Control Managed Service for St James’s Hospital Dublin and associated sites and The New Children’s Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “Invitation to Tender for the provision of a Pest Control Managed Service for St James’s Hospital Dublin and associated sites and The New Children’s Hospital (Children’s Health Ireland) and associated” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Invitation to Tender for the provision of a Pest Control Managed Service for St James’s Hospital Dublin and associated sites and The New Children’s Hospital (Children’s Health Ireland) and associated
• to the Service Provider total €10,000 or more (including VAT) in a 12 month period;
• Service Provider total €10,000 or more (including VAT) in a 12 month period;
• writing to the Service Provider to remove them within 7 days of receipt by the Service Provider
• ) Less than 12 inspections per year 1 day 1 week The Service Provider will provide a
• placed annually or updated in compliance with regulations 1 day 1 week The Service Provider will p
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] ATIONS TO CONTINUE DURING A DISPUTE ........................................................................... 26
• This Part One applies to the procurement of both Services and Supplies
• Generic Clauses (Part One) – this part applies to the procurement of both Services
• information obtained during the procurement of both Services and Supplies;
• Services Contract Clauses (Part Three) – this part applies only if the HSE is procuring
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] 5. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• HSE’s Prompt Payment of Interest Policy means the HSE’s prompt payment of interest
• policy which deals with the payment of invoices and may be amended by the HSE from
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] SE’s Prompt Payment of Interest Policy means the HSE’s prompt payment of interest
• version of the HSE’s Prompt Payment of Interest Policy, as may be amended by the HSE

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ver on all Risks basis Full replacement value and associated expenses €6,500 From date of Contract until Goods delivered and accepted by HSE Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion; €6,500,000 €50,000 From date of Contract until 6 years after completion of Job Public liability for death, personal injury, €6,500,000 €6,500 From date of Contract until completion
• Certifications — not specified for this tender
• Past experience — €6,500,000 €50,000 From date of Contract until 6 years after completion of Job Public liability for death, personal injury, €6,500,000 €6,500 From date of Contract until completion
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ver on all Risks basis Full replacement value and associated expenses €6,500 From date of Contract until Goods delivered and accepted by HSE Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion
• €6,500,000 €50,000 From date of Contract until 6 years after completion of Job Public liability for death, personal injury, €6,500,000 €6,500 From date of Contract until completion
• 3/December 2024 15 loss of and damage to property Employer’s liability for sickness, injury and death of employees €12,700,000 €0 From date of Contract until completion
• of the Job Motor Insurance required by law Third Party Property Damage 15 loss of and damage to property Employer’s liability for sickness, injury and death of employees €12,700,000 €0 From date of Contract until completion of the Job Motor Insurance required by law Third Party Property Damage - €2.6m
• 7m Public Liability €6.5m Product Liability €1

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] ATIONS TO CONTINUE DURING A DISPUTE ........................................................................... 26
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] 5.
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] SE’s Prompt Payment of Interest Policy means the HSE’s prompt payment of interest
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] codes or other Information concerning access to the HSE’s computer
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] , in the official format of

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• terminate this Contract at any time without cause on giving 28 days notice but
• the other) by termination notified at least 14 and at most 90 days after
• writing to the Service Provider to remove them within 7 days of receipt by the Service Provider
• [insert number]calendar days either Party may terminate at 14 days notice
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] ATIONS TO CONTINUE DURING A DISPUTE ........................................................................... 26
• [011 hse-standard-terms-for-services-and-supplies CHI.pdf] 5.
• Terms such as including, in particular, such as, and for example are not to be read as

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 011 hse-standard-terms-for-services-and-supplies CHI.pdf, 010 SJH Standard Terms and Conditions.docx, 008 services-contract CHI.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix/Schedule documents referenced in the source pack.