Replacement and Upgrade of Plant and Ancillary Equipment at National Orthopaedic Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Orthopaedic Hospital Cappagh ran this procurement for “Replacement and Upgrade of Plant and Ancillary Equipment at National Orthopaedic Hospital” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• On behalf of Health Service Executive
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the Contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Candidates may obtain information regarding their
• [ITT-W5-v-1.4-11-08-2023-2 (3).docx] Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Candidates may obtain information regarding their obligations concerning * taxation from the Revenue Commissioners (www.revenue.ie), * environmental protection from the Environmental Protection Agency (www.epa.ie), and * employment protection and working conditions from the Workplace Relations Committee (www.workplacerelations.ie)
• Candidates must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Candidates will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• 1.4 Data Protection A Data Protection Notice (DP Notice) was included in the SAQ. Candidates are reminded that the requirements of the DP Notice apply to any personal data provided at various stages of this Competition, that they were required to provide a Declaration as part of their SAQ Response confirming that all data subjects whose personal data has been provided have consented to the processing of such personal data by the Candidate, the Contracting Authority, the evaluation team and the supplier of the etTenders.gov.ie platform for the purposes of their participation in this Competition, or, that they otherwise have a legal basis for providing such personal data to the Contacting Authority for the purposes of their participation in this Competition and that they will provide evidence of such consent and/or legal basis to the Contracting Authority upon request.
• 4.1 Delivery Tenders must be received in accordance with the means of tender delivery stated in the Particulars and by no later than the deadline stated in the Particulars (or a later date and time advised by the Contracting Authority to all Candidates). All times are local Irish time as standard time according to the Standard Time Act 1968 (as amended). Where the Particulars state that the required means of tender delivery is by electronic submission to the eTenders platform), Candidates are advised to ensure that they give sufficient time to allow for the successful upload of all tender documents and that they have a reliable, continual connection speed available for this purpose. Candidates should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the tender submission before the deadline stated in the Particulars. The timely and complete upload of documents is the responsibility of each Candidate. All files submitted electronically must be capable of being readily viewed in their entirety by the means stated in the Particulars. It is the responsibility of the Candidate to ensure that electronic documents submitted are not corrupt. Candidates are advised to consult eTenders.gov.ie for information on uploading electronic submissions. Completed
• [ITT-W5-v-1.4-11-08-2023-2 (3).docx] low rates or prices. This prohibition includes using strategies that might allow the Candidate to benefit disproportionately from clause 4.5 of the Conditions or, if it would be a compensation event under the Contract, a difference between the Contract value of the Works according to the quantities and descriptions in any Bill of Quantities and the Contract value of the Works as set out in the documents describing the Works (Volume A). Each amount in the pricing document except an item described as an ‘adjustment item’ must cover the full inclusive value (excluding value-added tax) of the relevant work, and, where applicable, a fair allocation of the tendered Price. All items and quantities in any Bill of Quantities must be priced. All items in any Schedule of Rates must be priced. Candidates must not use negative rates or prices, or omit rates, or use zero rates, in any Schedule of Rates or Bill of Quantities. If any Bill of Quantities includes an item described as an 'adjustment item', the amount inserted must not exceed ______ % of the tendered Price. If any Bill of Quantities includes method-related charges, the total amount of method-related charges must not exceed ____% of the tendered Price. Where the Contracting Authority provides either a Schedule of Rates or a Bill of Quantities, the Contracting Authority may provide these documents to Candidates in .csv and native file formats. Where the Particulars state that the required means of tender delivery is electronic submission (including to the eTenders platform), Candidates must submit a read only PDF copy of the pricing document with their Tender. In accordance with section 9.2 of these Instructions, the Contracting Authority may request that Tenderers provide a copy of the submitted pricing document (as appropriate) in its native file and/or .csv file formats. Where requested, Tenders must provide the pricing document in the requested file formats promptly and within the
• 4.10 Value-Added Tax The Form of Tender states whether and to what extent, the tendered Price includes value-added tax (VAT). The pricing document (where provided) excludes VAT unless otherwise stated by the contracting authority in the pricing document. If the pricing document (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke Section 6.2 of these Instructions. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 4.14 Deposits Where the Particulars state that a deposit is required for hard copy tender documents it will be refundable to all Tenderers that submit *bona
• 4.14 Deposits Where the Particulars state that a deposit is required for hard copy tender documents it will be refundable to all Tenderers that submit bona fide Tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant Tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ) Minimum indemnity limit for employer’s liability insurance €13.0m for any one event ; 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works € * public liability €6,500[9] * employer’s liability €6,500[10]
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ) Minimum indemnity limit for employer’s liability insurance €13.0m for any one event
• 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works € * public liability €6,500[9] * employer’s liability €6,500[10]

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Submitted by: 14/07/2025
• You are invited to submit a Tender for the above Contract complying with the enclosed Instruction to Tenderers. For all plant and equipment being installed/replaced, the contractor must engage an electrical contractor to test and upgrade any part of the installation to ensure compliance with ETCI and HTM. All compressors/ pumps must have individual points of isolation and all manifolds must have an un-switched fuse spurs as individual points of isolation. Depending on the age and type of the manifolds signalling cables may need to be upgraded. Based on the information above it is mandatory that all tenderers be in attendance at the pre-determined site walk. This walk will take place on Tuesday 08/07/2024 at 10:00am. Meeting point Hospital main reception. Please notify through eTenders of your intention to attend. Shane Robinson and I will be on site to facilitate the survey.
• 1.1 This procedure Where applicable, the Contracting Authority has sent a contract notice for the Works to eTenders. The Candidates have submitted their SAQ Responses and those that have been pre-qualified and shortlisted are being invited to participate in a tender competition (“this Competition”). These documents set out the award criteria and the award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price. The documents also set out the information
• [ITT-W5-v-1.4-11-08-2023-2 (3).docx] been pre-qualified and shortlisted are being invited to participate in a tender competition (“this Competition”). These documents set out the award criteria and the award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price. The documents also set out the information which must be supplied by Candidates. Tenders must be submitted in accordance with these Instructions. Any Tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• 1.3 The Contract If the Contracting Authority enters a Contract for the Works, it will do so by issuing the Tender Acceptance at the back of the Form of Tender fully completed. The Contract, if formed, will consist of: * the Tender Acceptance issued by the Contracting Authority (Volume B) and any written post-tender clarifications (Volume B) * the Conditions of the Short Public Works Contract (PW-CF6) stated in the Particulars * the documents describing the Works[1] (Volume A) * the completed Form of Tender and Schedule (Volume B) * the completed pricing document[2] (Volume C) [where required] Where required, the Contractor will be required to provide a Performance Bond. None of the following documents will form part of any Contract: * the invitation letter and these Instructions * the Preliminary Safety and Health Plan * any Bill of Quantities * the information referred to in Appendix 3 to these Instructions * any other information issued to Candidates not stated to amend the Contract documents * additional information to be

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Replacement and Upgrade of Plant and Ancillary Equipment at National Orthopaedic Hospital
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• 3. Latest date for queries 10-07-2025 (2 days before latest time for receipt of Tende
• plemental information or responses to queries 11-07-2025 (2 days before latest time for receipt of Tende
• (b) expiry of at least 21 days written notice to terminate this Tender
• e Schedule says that a performance bond is required, within 7 days after the Employer sends

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Invitation Letter.docx, ITT-W5-v-1.4-11-08-2023-2 (3).docx, FTS-6-v1.6-19-07-2023.docx.
• eTenders CFT / notice reference: contract notice for the Works to eTenders. The Candidates have submitted t.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule says that a performance bond is required, within 7 days after the Employer send, RFT: , ITT-W5-v-1.4-11-08-2023-2 (3).docx] Instruction to Tenderers.