Footpath Maintenance

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Cork City Council ran this procurement for “Footpath Maintenance” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• cast manhole rings, public lighting columns and service chamber covers;
• It will be a condition of the award of the Contract that the successful Candidate shall, for the term of the contract, comply with all EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Employer. By supplying these numbers the successful Tenderer acknowledges and agrees that the Employer has the permission of the successful
• [Instruction to Tenderers Lot 2.docx] the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Employer. By supplying these numbers the successful Tenderer acknowledges and agrees that the Employer has the permission of the successful Tenderer to verify its tax cleared position online. Tenderers may obtain information regarding their obligations concerning * taxation from the Revenue Commissioners (www.revenue.ie) * environmental protection from the Environmental Protection Agency (www.epa.ie) * employment protection and working conditions from the Workplace Relations Commission (www.workplacerelations.ie)
• 3.2 Parent company If a Tenderer has relied on the capacity or qualifications of a parent company in a Suitability Questionnaire, the Tenderer must state in the Schedule, Part 2B submitted with its Tender that the parent company will supply a parent company guarantee in the form in the Works Requirements, and must include with the Tender an undertaking of the parent company to give that guarantee, as set out in Annex II Appendix 2 to these Instructions.
• 5.8 Value-Added Tax The Form of Tender states whether and to what extent, the tendered Contract Sum includes value-added tax (VAT). The amounts in the Schedule, Part 2 exclude VAT. The Pricing Document excludes VAT unless otherwise stated in the Pricing Document. If the Pricing Document includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Employer’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Employer may invoke section 8.2.
• 9.4 Review A Tenderer who disputes a decision of the Employer about whether a Tender complies with this ITT must in the first instance raise the matter with the Employer within 7 days of the matter coming to its attention. Failing resolution of the matter, the Tenderer may, within 7 days after receiving the Employer’s response, request the Employer in writing to refer the matter to the Director of Services (the Sanctioning Authority) for review and recommendation. Within 7 days of receiving the Tenderer’s request, the Employer should submit to the Sanctioning Authority a statement giving reasons for the initial decision together with a copy of the Tenderer written request. A copy of the Employer's statement should also be forwarded at the same time to the Tenderer. The Tenderer may then make a further written submission to the Sanctioning Authority within 7 days. Any review or recommendation by the Sanctioning Authority will not be binding on the Employer or the Tenderer, and will not affect their rights or obligations. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 3 A statement of company insurance, which confirms that the Employers Liability Policy covers the Contractors legal liability to his/her employees to the value of €13 million, is required
• onfirms that the Employers Liability Policy covers the Contractors legal liability to his/her employees to the value of €13 million, is required
• Existing manhole/chamber covers and frames shall be raised or lowered AFTER completion of the wearing
• Each lot has a programme of 20 weeks from commencement

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 3 A statement of company insurance, which confirms that the Employers Liability Policy covers the Contractors legal liability to his/her employees to the value of €13 million, is required; Minimum indemnity limit for Public liability insurance: €6,500,000[7] for any one event, bu
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 3 A statement of company insurance, which confirms that the Employers Liability Policy covers the Contractors legal liability to his/her employees to the value of €13 million, is required
• Minimum indemnity limit for Public liability insurance: €6,500,000[7] for any one event, bu
• indemnity limit for Public liability insurance: €6,500,000[7] for any one event, bu
• Minimum indemnity limit for Employers’ liability insurance: €13,000,000[8] for any one event
• Maximum excess for Public liability: €10,000~~[10]~~ in respect of p

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• ect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• 1.1 This procedure FThe Employer has sent a contract notice for the Works to etenders and where appropriate a similar notice has been simultaneously sent to the Publications Office of the EU for publication in the Official Journal of the European Union. These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process which will be followed by the Employer in making the assessment of which tender is either the lowest price or the most economically advantageous. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• 1.2 These documents The documents being made available to those Applicants expressing interest are: Documents (when fully completed by the relevant parties) to be included in the Contract * Volume A: Works Requirements * Volume B: Form of Tender and Schedule * Volume C: Pricing Document Also included in the contract but not part of the documentation being made available to Applicants at the start of the tendering period is the Letter of Acceptance or Tender Acceptance, the Agreement (where relevant),
• [Instruction to Tenderers Lot 2.docx] : Works Requirements * Volume B: Form of Tender and Schedule * Volume C: Pricing Document Also included in the contract but not part of the documentation being made available to Applicants at the start of the tendering period is the Letter of Acceptance or Tender Acceptance, the Agreement (where relevant), and the Conditions of Contract which the Employer issues at award stage. The successful Tenderer’s Works Proposals will also be part of the Contract. Furthermore, any post tender clarifications that are part of the contract will be included in the letter of Acceptance or attached to the Tender Acceptance. Documents not to be included in the Contract * the invitation letter * these Instructions (other than Annex II Appendix 2 (if required to be submitted with tender)) * Suitability Questionnaire(s) as follows: * PSCS * the information referred to in Appendix 3 to these Instructions * any other information made available to Applicants not stated to amend the Contract documents. Further information may be issued as described in the information referred to in Appendix 3 to these Instructions
• 1.3 The Contract If the Employer enters a Contract for the Works, it will do so by issuing a Letter of Acceptance or Tender Acceptance. The Contractor and the Employer will subsequently execute an Agreement. The Contract, if formed, will consist of: * the Agreement * the Letter of Acceptanceor Tender Acceptance to be issued by the Employer and any post-tender clarifications listed in it * the form of Conditions identified in the Particulars, * the Works Requirements (Volume A) * Form of Tender and Schedule (Volume B) * the completed Pricing Document (Volume C) * Works Proposals to be submitted with the Tender (where required) * Parent Company Guarantee (Annex II to Appendix 2 of these Instructions) * Where required,

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• Minimum amount for interim payments, except release of retention, € 20000.00 [14]
• Minimum amount for interim payments, except release of retention, € 20000
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• the Payment of Wages Act 1991 and will not be more than 1 month in arrears or
• (b) expiry of at least 21 days written notice to terminate this Tender
• The Employer reserves the right not to proceed with the procurement process or any part of it and may terminate the process or any part of it at any time, with or without procuring the Works in another way. If this happens,

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Instruction to Tenderers Lot 2.docx, ~$Volume C - Bill of Quantities Lot 2.xlsx, Volume A2 Specifications Lot 1 LOT 2.docx.
• eTenders CFT / notice reference: contract notice for the Works to etenders and where appropriate a similar n.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Preliminary Health and Safety Plan.docx, Volume B Tender & Schedule LOT 2.docx, Schedule, part 2D) .