Request for Tenders for the supply of Five (5) Dual View X-Ray Baggage Inspection Systems

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Office of the Revenue Commissioners_366 ran this procurement for “Request for Tenders for the supply of Five (5) Dual View X-Ray Baggage Inspection Systems” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the supply of Five (5) Dual View X-Ray Baggage Inspection Systems
• ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million For any one claim or a series of claim
• ority estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €700,000 (excl
• Tenderers should note that, a minimum of 1 year’s warranty, from day of installation, is required to include fix/replacement of the systems
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• rchase price must include the cost of maintenance for first 12 months of the term for each system
• s the right to extend the Term further for periods of up to 12 months to allow for annual maintenance and sup
• Training at each location must be provided within 28 days of the installation of each system
• s must provide costs per the delivery of each system to the 4 locations required and outline any associated cos
• [Request for Tenders Baggage Inspection System.docx]
• Request for Tenders dated 9th June 2025 for the supply of Five (5) Dual View X-ray baggage inspection systems.
• 2.3 Services Contract 7 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• rs should note that in accordance with Government policy, Purchase Orders for Goods procured by Revenue with a value of €20,000 or greater will be published quarterly in arrears on [www
• 6. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits.
• [Request for Tenders Baggage Inspection System.docx] Tenderers should note that in accordance with Government policy, Purchase Orders for Goods procured by Revenue with a value of €20,000 or greater will be published quarterly in arrears on www.revenue.ie. The details will include supplier name, product description and actual value.
• Tenderers are required to confirm that they have a comprehensive Health and Safety policy in place and should provide a copy of same on request without delay.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million For any one claim or a series of claim; s arising out of a single occurrence Public Liability €6.5 million For any one claim or a series of claim
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million For any one claim or a series of claim
• s arising out of a single occurrence Public Liability €6.5 million For any one claim or a series of claim
• s arising out of a single occurrence Product Liability €6.5 million For any one occurrence and in the aggr

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• e costs to train up to 10 train the trainers at each of the 4 locations as described in Appendix 1 to this RFT
• Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the e-tenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. The Revenue Commissioners will not accept responsibility for information relayed (or not relayed) via third parties. If the RFT is in any way altered or edited, the subsequent tender may be deemed inadmissible.
• 2.22 Site Visit 13
• Appendix 1: Requirements and Specifications 22
• Appendix 2: Pricing Schedule 32
• Appendix 3: Tenderers’ Statement 35

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million For any one claim or a series of claim
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• m safety Must be guaranteed for high-speed film up to ASA/ISO1600 (33 DIN)
• safety Must be guaranteed for high-speed film up to ASA/ISO1600 (33 DIN)
• rchase price must include the cost of maintenance for first 12 months of the term for each system
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extensions on
• s the right to extend the Term further for periods of up to 12 months to allow for annual maintenance and sup

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tenders Baggage Inspection System.docx, Appendix 1

[Request for Tenders Baggage Inspection System.docx, Appendix 1 to this RFT.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT is in any way altered or edited, the subsequent tender may be deemed inadmissib, RFT Requirements 7](#_Toc198628121), RFT 11](#_Toc198628133).