T.038/2025 Request for Tenders for the supply of Tools and Hardware Supplies for the Garda College

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

An Garda Síochána_1192 ran this procurement for “T.038/2025 Request for Tenders for the supply of Tools and Hardware Supplies for the Garda College” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: T.038/2025 Request for Tenders for the supply of Tools and Hardware Supplies for the Garda College
• Lot Minimum Average Annual Turnover Required Lot 1 – Supply of Plumbing Materials; €65,000 Lot 2 – Supply of Painting Materials; €30,000 Lot 3 – Supply of Light Tools; €15,000 Lot 4 – Supply of Carpentry Materials;
• Lot Minimum Average Annual Turnover Required Lot 1 – Supply of Plumbing Materials; €65,000 Lot 2 – Supply of Painting Materials; €30,000 Lot 3 – Supply of Light Tools; €15,000 Lot 4 – Supply of Carpentry Materi
• Lot 1 – Supply of Plumbing Materials; €65,000
• Lot 2 – Supply of Painting Materials; €30,000
• Lot 3 – Supply of Light Tools; €15,000
• Lot 4 – Supply of Carpentry Materials; €10,000
• Lot 5 – Supply of Gardening Supplies; €10,000
• Lot 6 – Supply of Hardware Supplies (electrical); €5,000
• [T.038.2025 RFT Supply of Tools and Hardware for the Garda College 2025.pdf] GoodsRFT150124
• for the supply of Tools and Hardware
• the supply of the goods as described in Appendix 1 to this RFT (the “Goods”). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; r shall be required to hold for the term of the Goods Contract the following insurances: Table 1: Insurances Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla; ims arising out of a single occurrence, per insurance year Product Liability €6,500,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• r shall be required to hold for the term of the Goods Contract the following insurances: Table 1: Insurances Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla
• ims arising out of a single occurrence, per insurance year Product Liability €6,500,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla
• ims arising out of a single occurrence, per insurance year Product Liability €6,500,000 limit for any one claim or series of cla
• Lot Minimum Average Annual Turnover Required Lot 1 – Supply of Plumbing Materials; €65,000 Lot 2 – Supply of Painting Materials; €30,000 Lot 3 – Supply of Light Tools; €15,000 Lot 4 – Supply of Carpentry Materials;
• : Yes ❑ No ❑ Insurance Type An Garda Síochána Standard Requirement Levels held by Tenderer Employer’s Liability €13,000,000 limit for any one claim or series of cla

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [T.038.2025 RFT Supply of Tools and Hardware for the Garda College 2025.pdf] GoodsRFT150124
• Declaration as to Personal Circumstances of Tenderer
• the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• [T.038.2025 RFT Supply of Tools and Hardware for the Garda College 2025.pdf] items included in
• [T.038.2025 RFT Supply of Tools and Hardware for the Garda College 2025.pdf] the “Competition”) will be conducted in accordance
• [T.038.2025 RFT Supply of Tools and Hardware for the Garda College 2025.pdf] arger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• r shall be required to hold for the term of the Goods Contract the following insurances: Table 1: Insurances Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cla
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Enter Lot Number and Description
• remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• (being timber, plumbing materials, gardening equipment (forks, shovels, gloves etc.),

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: T.038.2025 RFT Supply of Tools and Hardware for the Garda College 2025.pdf, RFT Supply of Tools and Hardware for the Garda College 2025.pdf] GoodsRFT150124, Appendix 1:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2:, Schedule, Appendix 3:.