School Energy Pathfinder 2025 - Bundle 1 Asbestos Survey Procurement - Heat Pump Programme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Kildare and Wicklow Education and Training Board ran this procurement for “School Energy Pathfinder 2025 - Bundle 1 Asbestos Survey Procurement - Heat Pump Programme” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of its tax status by t
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online
• [2.2 ITT-Lot 1.docx] of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of its tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Tenderers may obtain information regarding their obligations concerning:
• Tenderers must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• • the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and
• Where the Particulars state that the required means of tender delivery is electronic submission to the eTenders platform, Tenderers are advised to ensure that they give sufficient time to allow for the successful upload of all Tender documents and that they have a reliable, continual connection speed available for this purpose. Tenderers should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the Tender submission before the deadline stated in the Particulars. The timely and complete upload of documents is the responsibility of each Tenderer. All files submitted electronically must be capable of being readily viewed in their entirety by the means stated in the Particulars. It is the responsibility of the Tenderer to ensure that electronic documents submitted are not corrupt. Tenderers are advised to consult etenders.gov.ie for information on uploading electronic submissions.
• Where the Particulars state that the required means of tender delivery is electronic submission (including to the eTenders platform), Tenderers must submit a read only PDF copy of their fully completed Bill of Quantities with their Tender. In accordance with section 9.2 of these Instructions, the Contracting Authority may request that Tenderers provide a copy of the submitted Bill of Quantities in its native file and/or .csv file format. Where requested, Tenders must provide the Bill of Quantities in the requested file formats promptly and within the stated timeframe. In the event of inconsistencies between the read only
• If the Bill of Quantities includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT) and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke section 6.2 of these Instructions. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: School Energy Pathfinder 2025 - Bundle 1 Asbestos Survey Procurement - Heat Pump Programme
• Asbestos Survey & Report for Schools Energy Pathfinder Programme 2025/2026 – WP 2 ASHP (Kildare Schools)
• If the Tenderer is unsuccessful as part of the Tender process, such personal data will be retained until three years after the conclusion of the Tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a Contract is awarded to the Tenderer at the end of the Tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request.
• [2.2 ITT-Lot 1.docx] Programme for Delivery to include:

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event ; 4 Professional Indemnity Insurance required Minimum indemnity limit for professional indemnity insurance annual aggregate €1,000,000
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event
• 4 Professional Indemnity Insurance required Minimum indemnity limit for professional indemnity insurance annual aggregate €1,000,000
• 5 Maximum levels of excess for * insurance of Investigation €10,000[7] * public liability €6,500[8] * employer’s liability €NIL[9] * professional indemnity €70,000[10]
• (#footnote-9) * employer’s liability €NIL[9] * professional indemnity €70,000[10]

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Number and type of Electronic Copies of Tender Type: PDF No: 1
• [2.2 ITT-Lot 1.docx] The Contracting Authority has sent a contract notice for the Investigation to eTenders and where appropriate a similar notice has been simultaneously sent to the Publications Office of the EU for publication in the Official Journal of the European Union.
• These documents set out the applicable selection criteria, the award criteria and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which tender is the lowest price. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any Tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• • Suitability Questionnaire(s) (specify each particular Suitability Questionnaire being issued: including Suitability Questionnaires for competence as project supervisor for construction stage and as contractor)
• • the information referred to in Appendix 3 to these Instructions (Information Pack)
• • the information referred to in Appendix 2 to these Instructions (Additional Information with Tender)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: not stated. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• (b) expiry of at least 21 days written notice to terminate this Tender
• The Contracting Authority reserves the right not to proceed with the Competition process or any part of it and may terminate the Competition or any part of it at any time, with or without procuring the Investigation in another way. If this happens, neither the Contracting Authority nor its officers, employees, or advisers will be liable to any Tenderer or other person. The Contracting Authority also reserves the right to change any part of these documents, including the procedures and time limits described in them. The Contracting Authority does not bind itself to accept any outcome of the process described in these documents and is not obliged to enter into a contract for the Investigation with anyone.
• Neither the Contracting Authority nor its officers, employees, or advisers have any responsibility for Tenderers’ expenses or losses in connection with this Competition. These Instructions do not form a contract or relationship (including, for the avoidance of doubt, any contract about the Competition itself) between any Tenderer and the Contracting Authority ((except for the Tenderer’s irrevocable offer to be bound by its Tender for the period stated unless and until the Contract has been entered into by issue of a Tender Acceptance and any conditions precedent to its effectiveness have been met.
• These documents are being made available on the terms stated in these Instructions to Tenderers. They are not being distributed to the public, and have not been filed, registered, or approved in any jurisdiction. Possession or use of these documents contrary to any law is prohibited. Recipients must inform themselves of and observe all laws concerning the possession and use of these documents.
• Recipients of these Instructions to Tenderers must treat these documents, their Tenders, and their participation in this Competition as confidential. They must not disclose any information about this Competition to anyone other than as required for tendering purposes, or as required by law.
• The Contracting Authority is entitled to disclose information about this Competition, including the identity of those expressing interest, to any person. If a Tenderer considers that information in its Tender is commercially sensitive or confidential, this should be clearly stated, and clear and substantive reasons should be given. The Contracting Authority will have regard to such a statement in considering a request for access to the information under the Freedom of Information Acts 2014 (or any other legislation relating to disclosure or information), but is not bound by the Tenderer’s view and will take such steps as it considers necessary to comply with its obligations under applicable law.
• Any conflict of interest or potential conflict of interest must be fully disclosed to the Contracting Authority as soon as such conflict or potential conflict becomes apparent. This includes, but is not limited to, situations where a Tenderer or any of the members of a Tenderer which is a consortium, joint venture or partnership, or any entity being relied upon or any of their advisers, contractors, consultants, servants or agents are currently or have been in the past an adviser, contractor, consultant, servant or agent to the Contracting Authority, or any local or other relevant authority in relation to the Works which are the subject matter of this Competition.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 2.2 ITT-Lot 1.docx, ITT-Lot 1.docx] Instruction to Tenderers, ITT-W3 v 2.0.
• eTenders CFT / notice reference: contract notice for the Investigation to eTenders and where appropriate a s.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W3 v.2.0, ITT-Lot 1.docx] The Contracting Authority is making these documents available to th, ITT-Lot 1.docx] itself) between any Tenderer and the Contracting Authority ((except.