Request for Proposal to Coillte CGA for Inclusion on a Framework Agreement for Sustainability Consultancy Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Coillte CGA ran this procurement for “Request for Proposal to Coillte CGA for Inclusion on a Framework Agreement for Sustainability Consultancy Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Proposal to Coillte CGA for Inclusion on a Framework Agreement for Sustainability Consultancy Services
• Where an authority is being relied upon in respect of the minimum requirements, the authority’s capacities may only be relied on in circumstances where the Tenderer confirms that the authority being relied upon will itself perform any services for which those capacities are re
• (a) Scope of Services 3
• Coillte’s core Forestry business manages all aspects of the forestry cycle from collecting seeds, tending forests and sustainably harvesting trees, before replanting to start the cycle again. It is also responsible for protecting nature and biodiversity by restoring and enhancing habitats across the estate. Coillte is the leading supplier of roundwood to the vibrant Irish wood processing sector. Circa 3 million m3 of roundwood is produced by Coillte’s harvesting operations each year, the majority of which is processed by the sawmill sector to produce construction timber to build homes; pallets to move goods and materials; and fencing for farms and gardens. Coillte is also the leading provider of outdoor recreation, offering open public access to circa 6,000 forest properties throughout Ireland, 3,000km of way-marked trails, 12 Forest Parks, six mountain bike trails and 260 recreational areas. Approximately 90,000 ha of the estate (circa 20%) is managed primarily for biodiversity. Work to restore habitats and enhance biodiversity is ongoing across the estate through Coillte’s BioForest programme.
• [Sustainability Framework Tender 2025.docx] division works across a portfolio which is focused on adding significant value to Coillte itself and its , through a combination of its people and forests. This includes asset development and providing innovative and sustainable solutions to activities in areas such as renewable energy, housing, infrastructure, development, tourism and education. An example of one partnership in the Land Solutions portfolio is FuturEnergy Ireland. As part of Coillte’s vision to generate 1 Gigawatt (GW) of renewable energy, it has partnered with ESB to establish this joint venture with the aim of developing best in class windfarms with the support of local communities. Land Solutions is also responsible for acquiring new land and forests and for land sales that support local and national needs. Land is bought and sold by Coillte for a variety of reasons including the expansion of forests, and supporting neighbours, local communities, schools and businesses, as well as supporting strategic national objectives such as tourism, regional development and infrastructure projects.
• [Sustainability Framework Tender 2025.docx] Coillte CGA (the “Contracting Authority”) invites tenderers to submit a proposal for inclusion on a Framework Agreement for sustainability consultancy services in respect of 2.1 and 2.2 beneath.
• 4. Business Operations – Covering administration, legal compliance, procurement, facilities management, and financial governance.
• To support the successful implementation of Coillte’s Sustainable Transport and Mobility Strategy through to 2030, we may seek consultation and operational support in the following key areas:
• 1. Work with the Coillte team to create an implementation plan in the required area.
• 1. A strong track record of previous implementations;
• The Request for Proposal (“RFP”) evaluation will focus on the capacity of the Tenderer, in the opinion of Coillte, to undertake the Contract and to perform the Services according to the following criteria:
• (each a “Service” and together the “Services”). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [Sustainability Framework Tender 2025.docx] Company Background
• Coillte’s core Forestry business manages all aspects of the forestry cycle from collecting seeds, tending forests and sustainably harvesting trees, before replanting to start the cycle again. It is also responsible for protecting nature and biodiversity by restoring and enhancing habitats across the estate. Coillte is the leading supplier of roundwood to the vibrant Irish wood processing sector. Circa 3 million m3 of roundwood is produced by Coillte’s harvesting operations each year, the majority of which is processed by the sawmill sector to produce construction timber to build homes; pallets to move goods and materials; and fencing for farms and gardens. Coillte is also the leading provider of outdoor recreation, offering open public access to circa 6,000 forest properties throughout Ireland, 3,000km of way-marked trails, 12 Forest Parks, six mountain bike trails and 260 recreational areas. Approximately 90,000 ha of the estate (circa 20%) is managed primarily for biodiversity. Work to restore habitats and enhance biodiversity is ongoing across the estate through Coillte’s BioForest programme.
• [Sustainability Framework Tender 2025.docx] division works across a portfolio which is focused on adding significant value to Coillte itself and its , through a combination of its people and forests. This includes asset development and providing innovative and sustainable solutions to activities in areas such as renewable energy, housing, infrastructure, development, tourism and education. An example of one partnership in the Land Solutions portfolio is FuturEnergy Ireland. As part of Coillte’s vision to generate 1 Gigawatt (GW) of renewable energy, it has partnered with ESB to establish this joint venture with the aim of developing best in class windfarms with the support of local communities. Land Solutions is also responsible for acquiring new land and forests and for land sales that support local and national needs. Land is bought and sold by Coillte for a variety of reasons including the expansion of forests, and supporting neighbours, local communities, schools and businesses, as well as supporting strategic national objectives such as tourism, regional development and infrastructure projects.
• 7. Climate Strategy & Carbon Reduction – Consulting on climate adaptation measures and emissions mitigation strategies.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Yes No The minimum cover on all such policies shall be as set out below: Employers Liability €13,000,000 any one accident Public Liability €6,500,000 any one accident Professional Indemnity
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Yes No The minimum cover on all such policies shall be as set out below: Employers Liability €13,000,000 any one accident Public Liability €6,500,000 any one accident Professional Indemnity

5. Award criteria & scoring

3. Price 45% 45% not stated not stated The documents indicated a staged process (qualification, then tender). Any explicit MEAT split is captured above where a numeric line was visible; otherwise it remained not specified in the provided text extract.

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Appendix 1: Form of Tender 23
• Appendix 2: Bidding Schedule 25
• Appendix 3: Checklist – Response Items 26
• Appendix 4: Questionnaire 27
• [Sustainability Framework Tender 2025.docx] Coillte CGA (the “Contracting Authority”) invites tenderers to submit a proposal for inclusion on a Framework Agreement for sustainability consultancy services in respect of 2.1 and 2.2 beneath.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 11. Determination of Responsiveness 12
• [Sustainability Framework Tender 2025.docx] division works across a portfolio which is focused on adding significant value to Coillte itself and its , through a combination of its people and forests. This includes asset development and providing innovative and sustainable solutions to activities in areas such as renewable energy, housing, infrastructure, development, tourism and education. An example of one partnership in the Land Solutions portfolio is FuturEnergy Ireland. As part of Coillte’s vision to generate 1 Gigawatt (GW) of renewable energy, it has partnered with ESB to establish this joint venture with the aim of developing best in class windfarms with the support of local communities. Land Solutions is also responsible for acquiring new land and forests and for land sales that support local and national needs. Land is bought and sold by Coillte for a variety of reasons including the expansion of forests, and supporting neighbours, local communities, schools and businesses, as well as supporting strategic national objectives such as tourism, regional development and infrastructure projects.
• 9. Additional Sustainability Consultation – Including any opportunities that contribute to the advancement and long-term benefit of our organisation.
• 5. Regulatory & Compliance Guidance – Ensuring adherence to evolving sustainability and transport legislation.
• 2. Demonstrate the sustainability credentials of the plan identified, and the long term benefits to Coillte.
• The Contract, if awarded, shall be awarded to the Tenderer(s) identified as having submitted the most economically advantageous tender, determined by applying the award criteria specified in Section 5 (Criteria for Award of Contract for Services).
• Coillte will make a determination as to whether a fixed price solution is required for the specific piece of work. The mini competition and/or work allocated to individual firms will include exact scope of work, output, deliverables, fixed pricing (if applicable), timeframe and other terms and conditions that parties may agree in respect of the legal services.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Sustainability Framework Tender 2025.docx, 13.

[Sustainability Framework Tender 2025.docx, Sustainability Consultancy Appendix 2025.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1: Form of Tender 23](#_Toc105576960), Appendix 2: Bidding Schedule 25](#_Toc105576961), Appendix 3: Checklist – Response Items 26](#_Toc105576962).