Call for tender for The provision of Catering Services to Coolmine Community School – 91315O

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Coolmine Community School (Clonsilla) ran this procurement for “Call for tender for The provision of Catering Services to Coolmine Community School – 91315O” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for tender for The provision of Catering Services to Coolmine Community School – 91315O
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Contract for The provision of Catering Services to Coolmine Community School – 91315O
• Scope of Services………………………………………………………………………………………….2
• Coolmine Community School invites tenders for the provision of canteen services including installation of kitchen facilities, and the provision of nutritious food for
• Coolmine Community School invites tenders for the provision of canteen services including installation of kitchen facilities, and the provision of nutritious food for breakfast, breaktime, and lunch, as well as canteen staffing services.
• Coolmine Community School is a co-educational secondary school located in Dublin 15. The school community includes approximately 1000 students and 100 staff. The canteen aims to provide a high standard of food and customer service that supports healthy eating in a school environment.
• The School requires the provision of healthy, balanced and nutritious catering services to students and staff at affordable prices. A high-quality, flexible and responsive service is required combined with continuous improvement and innovation for the weeks of the year on which the school operates (School calendar will be issued to the successful tenderer). All prospective tenderers must review the existing canteen area at the site visit. The site visit will allow service providers to identify if there is a requirement to install and/or replace any necessary equipment (not without prior communication with the school representative) to the proposed canteen area to ensure the provision of a fully equipped canteen in the school from an estimated start date of 21st August 2025(specific date to be agreed). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. We would like all site visits to be concluded by 23rd June 2025.
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and to replenish any necessary equipment (not without prior communication with the Contracting Authority representative) to ensure the provision of a fully equipped canteen in the location along with having the facility and staff ready to commence service from the estimated date of 21st August 2025(subject to agreement with the Contracting Authority). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. The fitting out of the proposed kitchen, canteen and associated area will be the sole responsibility of the successful tenderer who will be required to engage with the local Environmental Health Officer, from the onset to ensure the existing area meets all standards required for catering as per Food & Safety Authority.
• • Staff Services: Trained canteen staff to prepare, serve, and manage food services.
• • Operations: Day-to-day operation of the canteen. Cleaning, maintenance, stock management, and waste disposal. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Background…………………………………………………………………………………………………..2
• The School requires the provision of healthy, balanced and nutritious catering services to students and staff at affordable prices. A high-quality, flexible and responsive service is required combined with continuous improvement and innovation for the weeks of the year on which the school operates (School calendar will be issued to the successful tenderer). All prospective tenderers must review the existing canteen area at the site visit. The site visit will allow service providers to identify if there is a requirement to install and/or replace any necessary equipment (not without prior communication with the school representative) to the proposed canteen area to ensure the provision of a fully equipped canteen in the school from an estimated start date of 21st August 2025(specific date to be agreed). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. We would like all site visits to be concluded by 23rd June 2025.
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and to replenish any necessary equipment (not without prior communication with the Contracting Authority representative) to ensure the provision of a fully equipped canteen in the location along with having the facility and staff ready to commence service from the estimated date of 21st August 2025(subject to agreement with the Contracting Authority). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. The fitting out of the proposed kitchen, canteen and associated area will be the sole responsibility of the successful tenderer who will be required to engage with the local Environmental Health Officer, from the onset to ensure the existing area meets all standards required for catering as per Food & Safety Authority.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Closing date Site Visit 23rd June 2025, By Appointment Only
• Please note that information relating to this Invitation to Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie . Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority cannot accept responsibility for information relayed (or not relayed) via third parties.
• Appendix 1 – Instructions to Tenderers………………………………………………………..5
• The School requires the provision of healthy, balanced and nutritious catering services to students and staff at affordable prices. A high-quality, flexible and responsive service is required combined with continuous improvement and innovation for the weeks of the year on which the school operates (School calendar will be issued to the successful tenderer). All prospective tenderers must review the existing canteen area at the site visit. The site visit will allow service providers to identify if there is a requirement to install and/or replace any necessary equipment (not without prior communication with the school representative) to the proposed canteen area to ensure the provision of a fully equipped canteen in the school from an estimated start date of 21st August 2025(specific date to be agreed). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. We would like all site visits to be concluded by 23rd June 2025.
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and to replenish any necessary equipment (not without prior communication with the Contracting Authority representative) to ensure the provision of a fully equipped canteen in the location along with having the facility and staff ready to commence service from the estimated date of 21st August 2025(subject to agreement with the Contracting Authority). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. The fitting out of the proposed kitchen, canteen and associated area will be the sole responsibility of the successful tenderer who will be required to engage with the local Environmental Health Officer, from the onset to ensure the existing area meets all standards required for catering as per Food & Safety Authority.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The School requires the provision of healthy, balanced and nutritious catering services to students and staff at affordable prices. A high-quality, flexible and responsive service is required combined with continuous improvement and innovation for the weeks of the year on which the school operates (School calendar will be issued to the successful tenderer). All prospective tenderers must review the existing canteen area at the site visit. The site visit will allow service providers to identify if there is a requirement to install and/or replace any necessary equipment (not without prior communication with the school representative) to the proposed canteen area to ensure the provision of a fully equipped canteen in the school from an estimated start date of 21st August 2025(specific date to be agreed). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. We would like all site visits to be concluded by 23rd June 2025.
• • Kitchen Installation: Coolmine Community School has a small kitchen area available for use by the successful tenderer for the canteen services provision. All prospective tenderers are required to review the existing kitchen and canteen provision at the mandatory site visit and to replenish any necessary equipment (not without prior communication with the Contracting Authority representative) to ensure the provision of a fully equipped canteen in the location along with having the facility and staff ready to commence service from the estimated date of 21st August 2025(subject to agreement with the Contracting Authority). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. The fitting out of the proposed kitchen, canteen and associated area will be the sole responsibility of the successful tenderer who will be required to engage with the local Environmental Health Officer, from the onset to ensure the existing area meets all standards required for catering as per Food & Safety Authority.
• The initial contract term is three years, with the possibility of extension subject to performance review.
• 
• • Proposed kitchen layout and equipment list
• The Contracting Authority reserves the right at any time before the Tender Deadline, to update or amend the information contained in this document and/or to extend the Tender Deadline. Participating Tenderers will be informed of any such amendment or extension through the eTenders website.
• [CFT Catering Seervices Coolmine.docx] The Contracting Authority reserves the right at any time before the Tender Deadline, to update or amend the information contained in this document and/or to extend the Tender Deadline. Participating Tenderers will be informed of any such amendment or extension through the eTenders website.

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT Catering Seervices Coolmine.docx, Appendix 1 – Instructions to Tenderers………………………………………………………..5, Appendix 3 to this CFT..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: schedule of payments will be agreed with the successful tenderer. The Contracting Author.