Exhibition Stand Services Including Design, Build, On-Stand Facilities, Support and Maintenance for B2B Events Stands - Europe, North America and Other Locations

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Tourism Ireland CLG ran this procurement for “Exhibition Stand Services Including Design, Build, On-Stand Facilities, Support and Maintenance for B2B Events Stands - Europe, North America and Other Locations” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Exhibition Stand Services Including Design, Build, On-Stand Facilities, Support and Maintenance for B2B Events Stands - Europe, North America and Other Locations
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of €6,500,000 iii) Professional Liability Insurance with an indemnity limit of €1,000,000 A4 Commitment to Timeframe Tenderers
• the Services, for the types and minimum levels of cover stated at Schedule 1 hereto and to the
• provision of the Services, for the types and minimum levels of cover stated at Schedule 1
• [INSTRUCTIONS Exhibition Stand Services for B2B Events Stands - Europe, North America and Other Locations.pdf] TOU002-0022-214738-2
• EXHIBITION STAND SERVICES INCLUDING DESIGN, BUILD, ON-STAND FACILITIES,
• [INSTRUCTIONS Exhibition Stand Services for B2B Events Stands - Europe, North America and Other Locations.pdf] (hereinafter referred to as “Tourism Ireland”) established
• Ireland and to support Northern Ireland to realise its tourism potential.
• design, build, service and storage, for B2B Trade Events in Europe, North America
• coordination of procedures for the award of public works contracts, public supply
• contracts and public service contracts implemented into Irish law by European
• Tourism Ireland is seeking the services of an exhibition stand company to provide Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• disqualification from the tender process. Where a Tenderer has an existing
• insufficient detail is provided, and the response has fundamental flaws, or is

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of €6,500,000 iii) Professional Liability Insurance with an indemnity limit of €1,000,000 A4 Commitment to Timeframe Tenderers
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of €6,500,000 iii) Professional Liability Insurance with an indemnity limit of €1,000,000 A4 Commitment to Timeframe Tenderers Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: i) Employer’s Liability Insurance with indemnity limit of €13,000,000 ii) Public Liability Insurance with an indemnity limit of €6,500,000 iii) Professional Liability Insurance with an indemnity limit of €1,000,000 A4 Commitment to Timeframe Tenderers

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [INSTRUCTIONS Exhibition Stand Services for B2B Events Stands - Europe, North America and Other Locations.pdf] TOU002-0022-214738-2
• Responses must be submitted via the Tender Upload facility available on
• Only responses submitted via the Tender Upload facility will be accepted.
• Responses submitted by any other means (including but not limited to by email,
• submit all required documentation before the Tender Deadline (as defined in the
• [INSTRUCTIONS Exhibition Stand Services for B2B Events Stands - Europe, North America and Other Locations.pdf] (hereinafter referred to as “Tourism Ireland”) established

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• for the period of [12 months] following upon its termination or expi
• Agreement and for the period of 12 months following upon its termination or expir
• company set up to market the island of Ireland as a holiday destination to overseas
• markets. Tourism Ireland has two key goals – to increase tourism to the island
• markets. Tourism Ireland has two key goals – to increase tourism to the island of
• The Contract Period will be for an initial term of three [3] years subject to budget,
• It is anticipated that the Contract will commence in October 2025

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: INSTRUCTIONS Exhibition Stand Services for B2B Events Stands - Europe, North America and Other Locations.pdf, and in the Official Journal of the European Union advertising this project.

2.2. Tourism Ireland is seeking the services of an exhibition stand company to provide innovative solutions, in stand design, build, service and storage, for face to face or hybrid (virtual & face to face) events. These solutions are required as we continue to deliver opportunities for our tourism industry partners. The solution should have the ability to flex the set up to adhere to any evolving requirements. The

[INSTRUCTIONS Exhibition Stand Services for B2B Events Stands - Europe, North America and Other Locations.pdf, Schedule 1 hereto and to the.

• eTenders CFT / notice reference: Contract Notice on the Irish.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule 1, Schedule 1., Schedule 2..