Travel Assistance and Logistics Support for Third Country Nationals for the Irish Red Cross

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Irish Red Cross ran this procurement for “Travel Assistance and Logistics Support for Third Country Nationals for the Irish Red Cross” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Travel Assistance and Logistics Support for Third Country Nationals for the Irish Red Cross
• y contract under this framework agreement, the Framework Member cannot, for whatever reason, deliver the required services and supplies to the sa
• act must relate to associated services delivered within the 60 months prior to
• eement and for services for the first 48 months
• eement and for services for the first 48 months of contract / framework agreement,
• Travel Assistance and Logistics Support for Third Country
• Travel Assistance and Logistics Support Services for Third
• Employment Skills and Family Reunification Program’ funded under the Asylum, Migration and
• Integration Fund 2021 – 2027 and managed by the Fund’s Administration Unit in the Department of
• Children, Equality, Disability, Integration and Youth.
• participate and contribute to the successful implementation of any Services Contract that may result
• their proposals to maximise the social and economic benefits of any Services Contracts that may result Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• This RFT and corresponding contract is co-funded by the Government of Ireland and the EU in the
• Employment Skills and Family Reunification Program’ funded under the Asylum, Migration and
• Integration Fund 2021 – 2027 and managed by the Fund’s Administration Unit in the Department of
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6; Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Product Liability €6.500,000 € Public Liabili
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Product Liability €6
• Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Product Liability €6.500,000 € Public Liabili

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Red Cross - Travel Assistance Tender - RFT FINAL.pdf] REQUEST FOR TENDER
• Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there
• a separate Pricing Schedule for tenderers to use in preparing their response
• [Red Cross - Travel Assistance Tender - RFT FINAL.pdf] steps have been
• will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie.
• [Red Cross - Travel Assistance Tender - RFT FINAL.pdf] to use in preparing their response to this tender. This document and format must be used.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 60 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e entitled to terminate the appointment of the Framework Member forthwith and without liability by giving notice at any time if:
• 1 The Member commits a material breach of any term or condition of this
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Please upload your response as a ZIP FILE to protect the integrity of the file names
• 1.2 Small and Medium Enterprise participation

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: insert third-
• Framework Member confirms that it has entered or (as the case may be) will enter into a
• e entitled to terminate the appointment of the Framework Member forthwith and without liability by giving notice at any time if:
• 1 The Member commits a material breach of any term or condition of this
• 2 The Member fails to perform any obligation or responsibility under this
• 3 The Member convenes a meeting for the purposes of, or proposes to enter into
• mentioned above is about to occur in relation to the Member and notifies the Member;
• not relieve or discharge the Framework Member from any obligations which may have accrued
• ll notices to the Contracting Authority or the Framework Member from the other party

Deadline phrases

• Clarification/Evaluation June 2025
• Award decision 20 June 2025

Scale / volume phrases

• act must relate to associated services delivered within the 60 months prior to
• te pre-departure checks/medical screening (approximately 3 -5 days before travel) to
• ract / framework open for acceptance by you for a period of 12 months from the date of deadline for submissio
• he rates stated are maximum prices for daily rate the first 24 months of the initial contract / framework agr
• eement and for services for the first 48 months
• eement and for services for the first 48 months of contract / framework agreement,
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• said 14 day period the invoice shall be deemed acce
• terminate at 14 days notice
• of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

TENDER DOCUMENTS [Red Cross - Travel Assistance Tender - RFT FINAL.pdf, Red Cross - Travel Assistance Tender - RFT FINAL.pdf, Red Cross - Travel Assistance Tender - TRD FINAL.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT FINAL.pdf] REQUEST FOR TENDER, Schedule for tenderers to use in preparing their response, RFT FINAL.pdf] steps have been.