Provision of Dental Orthodontic Handpieces for the new children's hospital, Dublin 8

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Paediatric Hospital Development Board ran this procurement for “Provision of Dental Orthodontic Handpieces for the new children's hospital, Dublin 8” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 35 A minimum of two years' notice will be given before a product or service is declared "Out Of Service" or reaches its "End of Life
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Appendix B - Letter of Undertaking from Parent or Supporting Company 20
• [CfT Dental Orthodontic Handpieces for nch (ID 172129).docx] * 1. The National Paediatric Hospital Development Board (NPHDB) “Contracting Authority” is responsible for the design, build and equipping of a new children’s hospital on behalf of its client Children’s Health Ireland. The NPHDB, invites submissions to this call for tender for the provision of goods and services as described in Appendix 1 (the “Dental Orthodontic Handpieces Tenderers Response Book” ) for these Goods and Services).
• 2. In summary, the goods and services comprise:
• The new children’s hospital (nch) is currently in construction on a single site at the campus of St James’s Hospital to relocate existing services from CHI at Crumlin, Temple Street and the remaining paediatric services from Tallaght University Hospital to the new (nch) facility. The nch will be a tertiary and quaternary facility specialising in advanced paediatric healthcare for the island of Ireland and will also provide primary and secondary care for the greater Dublin area (https://www.newchildrenshospital.ie).
• State of the art equipment is required to ensure the best possible service is provided. It is imperative that equipment is sustainable, ethically supplied, robust, of high quality, safe for use, functional and reliable, reusable, has longevity of use and is an equivalent standard and specification.
• National policy is aligned to the UN development goals to address social, environment and economic considerations. Public procurement provides an opportunity to consider prioritising goods and services with lower environmental impact to uphold sustainability policy objectives and goals.
• GPP is defined by the European Commission (Public procurement for a better environment) as a ‘Process whereby public authorities seek to procure goods, services and works with a reduced environmental impact throughout their life cycle when compared to goods, services and works with the same primary function that would otherwise be procured’.
• The paediatric dentistry and orthodontic services at CHI
• The paediatric dentistry and orthodontic services at CHI care for children with a high level of medical need. It is a national tertiary care service, with patient needs that are vastly different from those treated in a primary care or private practice setting, consequently it requires different equipment from a primary care dental setting.
• In alignment with the CHI’s objectives of fostering a green circular economy and advancing the NCH green campus initiatives we emphasise the procurement of reusable devices to minimise single-use waste and support eco-friendly hospital practices. Suppliers must provide detailed information on the durability, lifecycle, and compatibility of reusable products. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The new children’s hospital (nch) is currently in construction on a single site at the campus of St James’s Hospital to relocate existing services from CHI at Crumlin, Temple Street and the remaining paediatric services from Tallaght University Hospital to the new (nch) facility. The nch will be a tertiary and quaternary facility specialising in advanced paediatric healthcare for the island of Ireland and will also provide primary and secondary care for the greater Dublin area (https://www.newchildrenshospital.ie).
• Lessons learnt from other large hospital builds indicate that such dates cannot be firmed up as the complexities of the building programme may result in a change to the timeline in response to factors that cannot be predicted. Therefore, once vendor(s) are selected, this timeline will be updated and refreshed regularly in partnership with the building contractor the Design team and the
• [CfT Dental Orthodontic Handpieces for nch (ID 172129).docx] that such dates cannot be firmed up as the complexities of the building programme may result in a change to the timeline in response to factors that cannot be predicted. Therefore, once vendor(s) are selected, this timeline will be updated and refreshed regularly in partnership with the building contractor the Design team and the client, CHI.
• National policy is aligned to the UN development goals to address social, environment and economic considerations. Public procurement provides an opportunity to consider prioritising goods and services with lower environmental impact to uphold sustainability policy objectives and goals.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; red to hold for the term of the Goods Contract for the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,500,000 (where applicable) Product Liability €6,500,000 By signing the Tenderer’s Statement,
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• red to hold for the term of the Goods Contract for the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,500,000 (where applicable) Product Liability €6,500,000 By signing the Tenderer’s Statement,

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• eTenders Reference Number: CfT ID: 5719221
• Appendix A Tenderers Declaration 18
• Appendix B - Letter of Undertaking from Parent or Supporting Company 20
• [CfT Dental Orthodontic Handpieces for nch (ID 172129).docx] * 1. The National Paediatric Hospital Development Board (NPHDB) “Contracting Authority” is responsible for the design, build and equipping of a new children’s hospital on behalf of its client Children’s Health Ireland. The NPHDB, invites submissions to this call for tender for the provision of goods and services as described in Appendix 1 (the “Dental Orthodontic Handpieces Tenderers Response Book” ) for these Goods and Services).
• GPP is defined by the European Commission (Public procurement for a better environment) as a ‘Process whereby public authorities seek to procure goods, services and works with a reduced environmental impact throughout their life cycle when compared to goods, services and works with the same primary function that would otherwise be procured’.
• Tenderers should submit detailed technical specifications, clinical evidence of efficacy and safety, regulatory certifications and information on usability in a paediatric hospital.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Medical Equipment & Supplies
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• red to hold for the term of the Goods Contract for the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,500,000 (where applicable) Product Liability €6,500,000 By signing the Tenderer’s Statement,
• 6 EN 60601-1:2006/A1:2013/A2:2020: Medical electrical equipment — Part 1: General requirem
• 7 EN 60601-1-2:2015 + A1:2021 Medical electrical equipment — Part 1-2: General requirement
• 8 EN 60601-1-6:2010 Medical electrical equipment — Part 1-6: General requirements for basi
• 9 EN 60601-1-8:2007/A2:2021 Medical electrical equipment — Part 1-8: General requirements
• 10 EN 60601-1-9:2008/A2:2020 Medical electrical equipment — Part 1-9: General requirements

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CfT Dental Orthodontic Handpieces for nch (ID 172129).docx, 3.5 Return of Signed Contracts 17

CfT Dental Orthodontic Handpieces for nch (ID 172129).docx, Appendix A Tenderers Declaration 18.

• eTenders CFT / notice reference: CfT ID: 5719221 .
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix B - Letter of Undertaking from Parent or Supporting Company 20](#_Toc196380009), Appendix 1 (the “Dental Orthodontic Handpieces Tenderers Response Book” ) for these Good, Appendix 1, Dental and Orthodontic Handpieces Tenderers Response Book reflect CHI users.