The Supply, Installation and Support of Audio-Visual Media Equipment to the Insolvency Service of Ireland

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Insolvency Service of Ireland ran this procurement for “The Supply, Installation and Support of Audio-Visual Media Equipment to the Insolvency Service of Ireland” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: The Supply, Installation and Support of Audio-Visual Media Equipment to the Insolvency Service of Ireland
• Buyer: Insolvency Service of Ireland
• Where the Contractor is required to access or interface with the Contracting Authority’s IT network, systems, or data, the Contractor shall maintain Cyber Liability Insurance with a minimum limit of indemnity of €1 million
• stimates that the expenditure on the goods and services to be covered by the proposed Goods Contract may amount to some €150,000 (ex
• stimates that the expenditure on the goods and services to be covered by the proposed Goods Contract may amount to some €150,000 (excl
• network, systems, or data, the Contractor shall maintain Cyber Liability Insurance with a minimum limit of indemnity of €1 million
• Displays and video capture equipment shall support a minimum of full HD (1920×1080) resolution
• Supply, Installation and Support of Audio-Visual Media Equipment
• [Request for Tender Audio Visual.docx] The Insolvency Service of Ireland (ISI) is an independent statutory body under the aegis of the Department of Justice that was established on the 1 March 2013 by the Personal Insolvency Act 2012 (the “Act”) to deal with personal insolvency. The functions of the ISI are set out in section 9 of the Act.
• The Insolvency Service of Ireland (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the goods and services as described in Appendix 1 to this RFT (the “Goods” and “Services”).
• In summary, the Goods and Services comprise of:
• 1. The supply, installation and commissioning of Audio-Visual (AV) equipment. The successful tenderer must supply all labour, materials, equipment, training and engineering services and perform all works necessary to install, test, commission and render operational complete AV systems. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.
• [Request for Tender Audio Visual.docx] Service providers must outline in their tender response how the delivery of goods and services will support the Contracting Authority’s environmental objectives.
• 15% - 34% A poor response where limited information was provided and serious reservations exist. This may be because, for example, insufficient detail is provided, and/or the response has fundamental flaws, is seriously inadequate or seriously lacks credibility with a high risk of non-delivery of the Contracting Authority’s requirements.
• [Request for Tender Audio Visual.docx] This section outlines the scope of work for the AV installation project for the ISI at its new office in Smithfield, Dublin 7. The purpose is to establish a clear understanding of the project objectives, the tasks to be completed, and the responsibilities of the involved parties.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; all be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability €2 million ; Professional Indemnity €1 million Cyber Liability €1 million The successful Tenderer shall be req
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — Response to Turnover Requirements: We confirm that we have generated a minimum annual turnover of two hundred thousand euro (€200,000) exclusive of VAT for the applicable fi Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• all be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability €2 million
• Professional Indemnity €1 million Cyber Liability €1 million The successful Tenderer shall be req
• to hold and maintain, for the duration of the contract and any applicable liability periods, the following insurances: The Contractor shall maintain Employer’s Liability Insurance with a minimum limit of indemnity of €13 million, in accordance with Irish statutory req
• The Contractor shall maintain Public Liability Insurance with a minimum limit of indemnity of €6.5 million per claim, covering injury to persons a
• The Contractor shall maintain Product Liability Insurance with a minimum limit of indemnity of €2 million per occurrence, covering defects in any

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ase complete and submit the table below by 28 May 2025
• The Insolvency Service of Ireland (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the goods and services as described in Appendix 1 to this RFT (the “Goods” and “Services”).
• The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm in the statement required under paragraph 2.4 below that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.
• • submit all documentation which this RFT requires to be submitted with their Tender;
• • submit the statement required under paragraph 2.4;
• [Request for Tender Audio Visual.docx] Tenderers should note the terms and conditions of the draft Goods Contract at Appendix 4 to this RFT.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: The Supply, Installation and Support of Audio-Visual Media Equipment to the Insolvency Service of Ireland
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• all be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability €2 million
• The Contractor shall maintain Product Liability Insurance with a minimum limit of indemnity of €2 million per occurrence, covering defects in any equipment supplied under the contract
• The insurance shall be maintained throughout the contract and for a minimum of six (6) years after contract expiry or termination
• overed by the warranties and confirmation that all equipment is provided with a minimum of one (1) year warranty
• Displays and video capture equipment shall support a minimum of full HD (1920×1080) resolution
• The Contractor hereby guarantees the Goods for 12 months from the date of delivery (the “Guarant

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender Audio Visual.docx, RFT”) from economic operators (“Tenderers”) for the supply of the goods and service, Appendix 1 to this RFT (the “Goods” and “Services”)..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT and may wish to consult their legal advisers., RFT does not constitute an offer or commitment to enter into a Goods Contract. No c, RFT..