CALL FOR TENDER FOR THE PROVISION OF HOT MEALS UNDER THE SCHOOL MEALS SCHEME TO GAELSCOIL BHUN CRANNCHA (20097G)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Gaelscoil Bhun Cranncha ran this procurement for “CALL FOR TENDER FOR THE PROVISION OF HOT MEALS UNDER THE SCHOOL MEALS SCHEME TO GAELSCOIL BHUN CRANNCHA (20097G)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• in nature, scale and value to the services being sought in this competition - a minimum of two examples of those confirmed must be provided
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• l tender will be expected to provide service on each of the 182 days, other than for exceptional and/or unfo
• • The successful service provider will be paid within 30 days of receipt of invoice
• Contract for The provision of Catering Services under the School Meals Scheme to Gaelscoil Bhun Cranncha
• 4.1.2 Pre-ordering & Delivery System 10
• Appendix 2: Service Level Agreement 45
• Appendix 3: Goods and Services Contract 46
• Nature of procurement: The provision of Catering Services to Gaelscoil Bhun Cranncha under the School Meals Scheme
• [Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx] The Board of Management of Gaelscoil Bhun Cranncha is seeking proposals for the provision of hot meals under the School Meals Scheme through the Department of Social Protection (DSP) and is dependent on the level of DSP funding approved for 2025/2026. Gaelscoil Bhun Cranncha has a current enrolment of 69 pupils in three mainstream classes. The school calendar will be furnished to the successful company at the beginning of each school year. It is important to note that there is no kitchen facility available for food providers in our school. The items are to be prepared off site and delivered to the school daily. The service provider will be fully responsible for ensuring that optimum temperature controls are adhered to at all stages, including reheating of any meals. Service providers will be required to distribute the meals to each classroom in a timely manner in advance of the student’s relevant lunch time. The school will agree with the successful service provider on the most appropriate distribution system and waste management system for the school. The successful tenderer should view the site in advance of submitting a tender proposal. The site visit will allow service providers to propose any works, installation and or replacement of any necessary equipment to ensure the hot meals provision will commence from the beginning of the 2025/2026 academic year. Site Visits can be arranged by contacting the school via email ([email protected]). We would like all site visits to be concluded by 22nd May 2025 . A high quality, flexible and responsive service in line with “Nutrition Standards for Hot School Meals" is required.
• [Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx] The successful tenderer must be fully responsible for the staffing, management and operation of the food service:
• • Be responsible for the supply, operation and maintenance of all equipment Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 4.1.4 Schools Meals Programme 11
• 1.4 Schools Meals Programme 14
• 4.1.3 Healthy Eating Policy 11
• 4.1.13 Compliance with Statutory & Contracting Authority Policies, Health Safety Policy / Child Protection /Garda Vetting etc 20

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Minimum Indemnity Limit Employer’s Liability €12.7m million for any one claim or series of; Public Liability €6.5m million for any one claim or series of
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Type of Insurance Minimum Indemnity Limit Employer’s Liability €12.7m million for any one claim or series of
• Public Liability €6.5m million for any one claim or series of
• Product Liability €6.5 million for any one claim or series of claims a
• I confirm that we have the following insurances in place Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability €12.7m million for any one claim or series of
• Public Liability €6.5m million for any one claim or series of

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ld like all site visits to be concluded by 22nd May 2025
• Contact for Queries eTenders
• Mandatory Site Visit Dates By Appointment Only
• Please note that information relating to this Invitation to Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie . Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority cannot accept responsibility for information relayed (or not relayed) via third parties.
• 4.1.1 Food, Menus, Pricing and Promotion 8
• 5.1.1 Site Visit 24

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The maximum rate of payment for hot meal is €3.20 per student per day
• The current rate of payment allocated for hot meals is €3.20 per child per day
• The successful tenderer will be paid within 30 days of receipt of invoice
• terms of employment for the relevant staff for a period of 6 months prior to the expiry of this contract
• • The successful service provider will be paid within 30 days of receipt of invoice
• 4.1.19 Contract Termination 23
• 4.1.21 Compliance with the Terms and Conditions 23

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx, 4.1.1 Food, Menus,

[Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx, 4.

[Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: (n) Irish Legislation and Law 40

[Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx, (gg

[Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx, TUPE) may apply to this Contract. Candidates, if successful will be required at tender stage to include an undertaking to comply fully with the provisions of Council Directive 2001/23/EC of 12 March 2001 on the approximation of the laws of the Member States relating to the safeguarding of employees’ rights in the event of transfers of undertakings, business or parts of undertakings or business and as implemented in Irish law by Statutory Instrument S.I. No. 131 of 2003, the European Communities (Protection of Employees on Transfer of Undertakings) Regulations 2003. The Contractor shall comply with all applicable obligations arising pursuant to the European Communities (Protection of Employees’ Rights on Transfer of Undertakings) Regulations 2003 (S.I. No. 131 of 2003) and Council Directive 2001/23/EC (together the “TUPE Regulations”) and failure to comply shall constitute a serious breach of this Contract. The Contractor shall indemnify the Client from and against all liabilities (including the cost of wages, salaries and other remuneration or benefits, expenses, taxation, PRSI payments, health contributions, levies, losses, claims, demands, actions, fines, penalties, awards, (including legal expenses on an indemnity basis)) from, or incurred by reason of, any claims made against the Client under the TUPE Regulations by any Affected Employees. Affected Employees shall mean those employees in respect of whom the TUPE Regulations may be deemed to apply in connection with this Contract. 14

[Gaelscoil Bhun Cranncha School Meals Scheme May 2025.docx.