Quantity Surveying, Project Management and Public Procurement Consultancy services for the proposed development works for the Refurbishment / Extension of the former Phoenix Centre, Rathvilly

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Carlow County Council ran this procurement for “Quantity Surveying, Project Management and Public Procurement Consultancy services for the proposed development works for the Refurbishment / Extension of the former Phoenix Centre, Rathvilly” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Quantity Surveying, Project Management and Public Procurement Consultancy services for the proposed development works for the Refurbishment / Extension of the former Phoenix Centre, Rathvilly
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 2,500,000[11] € 2,500,000[[12 of Professional Indemnity Insuranc
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[13] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the Services
• Quantity Surveying, Project Management and Public Procurement Services €300,000 per annum or €900,000 on a cumulative basis over the last 3 financial years
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest
• um level of excess in any one claim below which the Specialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest
• Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• onsultant’s tender for the Services, or, if there was none, 10 days before the Client received the Consulta
• for Consultancy Services (Technical) Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 for property only with no excess for dea; Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Certifications — ** Entitles issuing public liability insurance cover must have been granted an authorisation as an insurance undertaking by the Central Bank of Ireland to provide Non-Life Insurance Class Providerwill bear the cost: € 10,000 *** No excess is permitted in respec
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — ** Entitles issuing public liability insurance cover must have been granted an authorisation as an insurance undertaking by the Central Bank of Ireland to provide Non-Life Insurance Class Providerwill bear the cost: € 10,000 *** No excess is permitted in respec Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 for property only with no excess for dea
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 2,500,000[11] € 2,500,000[[12 of Professional Indemnity Insuranc
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[13] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• ** Entitles issuing public liability insurance cover must have been granted an authorisation as an insurance undertaking by the Central Bank of Ireland to provide Non-Life Insurance Class Providerwill bear the cost: € 10,000 *** No excess is permitted in respec

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Number and type of Electronic Copies of Tender: One Tender documents are to be submit
• 27 The Client may refuse to accept any proposed substitute and in such a case, the Consultant shall submit to the Client further names and curricula vitae of other proposed substitute personnel within a period specified by the Client but no proposed substitute shall be engaged in respect of the Services unless and until approved by the Client.
• [03.05 Appendix-B3-Delivery of Service.docx] CERTIFICATE OF SATISFACTORY DELIVERY OF SERVICES
• [03.04 Appendix-B1-List of Previous Projects.docx]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Quantity Surveying, Project Management and Public Procurement Consultancy services for the proposed development works for the Refurbishment / Extension of the former Phoenix Centre, Rathvilly
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 for property only with no excess for dea
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 2,500,000[11] € 2,500,000[[12 of Professional Indemnity Insuranc
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 for property only with no excess for death, injury or illness From
• the other] by termination notified at least 14 and at most 28 days after the notice
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• or Client’s termination under 2-9 is at least 1 and at most 48 days after the notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 06. Conditions of Engagement.docx,

[06. Conditions of Engagement.docx, 03.05 Appendix-B3-Delivery of Service.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: 03.02 QC-Part-2-v1.1-04-11-2024.docx, 03.04 Appendix-B1-List of Previous Projects.docx, 04.01 Form of Tender and Schedule.docx.