Multi Supplier Framework Agreement For the Provision of Consultancy Services for Small Build Works Civil Engineering and Design Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sport Ireland Facilities DAC ran this procurement for “Multi Supplier Framework Agreement For the Provision of Consultancy Services for Small Build Works Civil Engineering and Design Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Multi Supplier Framework Agreement For the Provision of Consultancy Services for Small Build Works Civil Engineering and Design Services
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 Million Public Liability €6
• ority estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €450,000 (excl
• The conclusion of a Framework Agreement with a Framework Member does not guarantee the award of any Services Contract
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• rk Member shall promptly supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• By supplying these numbers, the Framework Member acknowledges and agrees that the Contracting Authority has the permission of the
• Consultancy Services for Small Build Works
• (Civil Engineering & Design Services)
• 1.1 Sport Ireland Facilities DAC (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the appointment to a Multi Supplier Framework Agreement for the Provision Small Works & Services Design Team as described in Appendix 1 to this RFT (“the Services”).
• 1.2 For the establishment of six Single‐Party Framework Agreements, one per principal service provider, that will constitute the Small Works & Services Design Team (SWSDT) required to assist Sport Ireland Facilities DAC (“SIF”) in the delivery of multiple refurbishments, renovations, adaptations, demolitions, upgrades and new build work projects. The SWSDT members will also be engaged either individually or collectively as necessary, to undertake studies or produce reports for Sport Ireland Facilities DAC (“SIF”), including Feasibility Assessment, Investigations, Test‐fit exercises, Mini masterplans, project briefs, input to funding applications etc.
• 1.3 There are Six Lots within this procurement process, one lot for each principal service provider required: Lot 1: Architect Services Lot 2: Civil / Structural Engineering Lot 3: Building Services Design Lot 4: Quantity Surveying Services Lot 5: Fire & Accessibility Consultancy Lot 6: Mechanical & Electrical Engineering A framework agreement constitutes a means of establishing overall terms and conditions in accordance with which, for a specified duration, individual contracts may or may not be awarded. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, the Contracting Authority reserves the right to operate outside of the framework agreement at its discretion; particularly should it become apparent that doing so would offer greater value for money. Notwithstanding the foregoing, the Contracting Authority has adopted a framework agreement Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.2 For the establishment of six Single‐Party Framework Agreements, one per principal service provider, that will constitute the Small Works & Services Design Team (SWSDT) required to assist Sport Ireland Facilities DAC (“SIF”) in the delivery of multiple refurbishments, renovations, adaptations, demolitions, upgrades and new build work projects. The SWSDT members will also be engaged either individually or collectively as necessary, to undertake studies or produce reports for Sport Ireland Facilities DAC (“SIF”), including Feasibility Assessment, Investigations, Test‐fit exercises, Mini masterplans, project briefs, input to funding applications etc.
• 1.5 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Contract that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 Million Public Liability €6; 5 Million Product Liability €6.5 Million Professional Indemnity Cyber
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 Million Public Liability €6
• 5 Million Product Liability €6.5 Million Professional Indemnity Cyber

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Year Minimum Annual Turnover Requirement Suppliers Turnover 2021 Confirmed Yes/No Appendix No
• Year Minimum Annual Turnover Requirement Suppliers Turnover 2022 Confirmed Yes/No Appendix No
• Year Minimum Annual Turnover Requirement Suppliers Turnover 2023 Confirmed Yes/No Appendix No
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 8: Confidentiality Agreement

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 Million Public Liability €6
• g contract (the “Contract”) will be established for a duration of 2 years (“the Term”) or until the total value reaches €450,000, whichever occurs first
• In line with current legislation, where a company has an annual turnover of less than €900,000 then audited accounts are not necessary
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00, the receipt of which is hereby acknowledged by the Framework Member, the Framew
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• The conclusion of a Framework Agreement with a Framework Member does not guarantee the award of any Services Contract
• Contract(s) respectively and recover from the Framework Member any loss resulting from any such termination

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Consultant Engineers Framework.docx, Appendix No, Appendix 1: Requirements and Specifications.
• eTenders CFT / notice reference: OJEU.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personal Circumstances of Tenderer.