cFT Call for Tenders for the supply, delivery, installation and maintenance of tools and equipment for T4 subjects at Douglas Community School

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Douglas Community School ran this procurement for “cFT Call for Tenders for the supply, delivery, installation and maintenance of tools and equipment for T4 subjects ( 5 tenders) at Douglas Community School,Clermont Ave,Douglas,Cork” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: cFT Call for Tenders for the supply, delivery, installation and maintenance of tools and equipment for T4 subjects ( 5 tenders) at Douglas Community School,Clermont Ave,Douglas,Cork
• ble on a variety of materials , minimum engraving area 300mmx300mm, accommodate minimum of 100 thickness,minimum 30 watt laser tube, open source software and driver, Raster and Vector operating modes, single phase, must come with a vector grid, air compressor and fume extraction system and
• in nature, scale and value to the services being sought in this competition - a minimum of two examples must be provided
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Call for Tenders date 18 th April 2025 for the supply, delivery, installation and maintenance of tools and equipment for T4 subjects
• It will be a condition of any Goods Contract pursuant to this Competition that the Successful Tenderer(s) shall, for the term of such contract(s), comply with all EU and domestic tax laws. Tenderers are referred to www.revenue.ie for further information. Prior to the award of any Goods Contract arising out of this Competition, the Successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the Successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the Successful Tenderer to verify its tax cleared position online.
• Any conflict of interest or potential conflict of interest on the part of a Tenderer, Subcontractor or individual employee(s) or agent(s) of a Tenderer or Subcontractor(s) must be fully disclosed to the Contracting Authority as soon as the conflict or potential conflict is or becomes apparent. Tenderers are required to declare that the preparation of their Tender was carried out independently. In the event of any actual or potential conflict of interest, the Contracting Authority may invite Tenderers to propose means by which the conflict of interest might be removed and in circumstances where there are links between Tenderers, the Contracting Authority may seek further information to confirm the Tenders have been prepared independently. The Contracting Authority will, at its absolute discretion, decide on the appropriate course of action, which may in appropriate circumstances include eliminating a Tenderer from this Competition or any Mini-Competition or terminating any Framework Agreement or Services Contract entered into by a Tenderer.
• [CFT T4 Subjects (OJEU) - working version.docx] may in appropriate circumstances include eliminating a Tenderer from this Competition or any Mini-Competition or terminating any Framework Agreement or Services Contract entered into by a Tenderer.
• Douglas Community School is seeking proposals for the supply, delivery, installation and maintenance of sustainable (where possible) tools and equipment for the teaching of T4 Subjects. It is intended to award a contract to a single supplier [Delete if not applicable: for each Lot of this competition]. Question – is it possible to award it to one one supplier? Would this not be better? Tenderers must be able to supply each item on the specification list as per the Lot tendered for as provided. An incomplete Lot will not be considered unless the tender says otherwise.
• The School requires a high quality, flexible and responsive service evolving towards green sustainable options, for the draw-down of the goods over an extended period with agreed timelines for delivery of goods with the Successful Tenderer(s).
• Under the S.I. No. 149 of 2014 European Union (Waste Electrical and Electronic Equipment) Regulations 2014, all retailers supplying EEE and automotive and/or industrial batteries must register as a retailer with their Local Authority or with the Compliance Scheme responsible for their area, with each individual retail premises registered.
• Tenderers are required for all items under the subcategory Power Tools, Cordless (both sold with a battery and without) to ensure that the submitted products battery packs are compatible with the same battery pack system across the entire range of submitted cordless power tools. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The requirements are subject to approval and funding from the Department of Education. Equipment wholly or partly funded from public funds is subject to inspection by officers from the Department of Education.
• The Successful Tenderer must have a current and valid safety policy or equivalent in accordance with the Safety, Health & Welfare at Work Act 2005 (as amended). When delivering products to our premises the Successful Tenderer shall comply with all safety requirements and procedures.
• Over the Term of the Goods Contract, the provision or use of e-Invoicing that meets the requirements of Directive 2014/55/EU to comply with future national legislation implementing Directive 2014/55/EU and government policy shall be required by the Client to comply with Government policy.
• The Successful Tenderer will be required to put in place formal procedures for accepting returns, in exchange for a full refund of purchase price or replacement or substitution of any Goods found to be damaged or faulty, or any Goods incorrectly supplied.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; : Tenderers must: Confirm that your company has the following insurances in place: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing; le occurrence Public Liability €6.5 million for any one claim or series of claims a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• : Tenderers must: Confirm that your company has the following insurances in place: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• le occurrence Public Liability €6.5 million for any one claim or series of claims a
• rising out of a single occurrence Product Liability €6.5 million for any one claim or series of claims a

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Please confirm that the required certifications and warranties meet the minimum requirements and that all information is provided in the Pricing Schedule Yes No Please confirm that imagery of proposed items were included in the tender s
• Warranties: Please note that the School requires a minimum of those stated in the specifications/pricing schedules
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement
• Each Tenderer is required to accept the provisions of this CFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Tenderer’s Statement, as set out in Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able to read the scanned signature of the Tenderer. If possible, please sign documents using blue ink. If the Contracting Authority cannot read the scanned signature, Tenderers may be requested to re-submit. Tenderers may not amend the Tenderer’s Statement.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: cFT Call for Tenders for the supply, delivery, installation and maintenance of tools and equipment for T4 subjects ( 5 tenders) at Douglas Community School,Clermont Ave,Douglas,Cork
• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• In line with current legislation, where a company has an annual turnover of less than €12 Million then audited accounts are not necessary
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• In line with current legislation where a company has an annual turnover of less than €12 million then audited accounts are not necessary
• Operating footprint minimum 575mm x 325mm in X-Y plane; capacity to machine a minimum of 110mm of light materials such as light alloys, wood and plastic using multiple passes
• for 30 (thirty) calendar days either Party may terminate at 14 days notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT T4 Subjects (OJEU) - working version.docx, Tenderers shall complete and return the

[CFT T4 Subjects (OJEU) - working version.docx, Schedule** Yes No **Please confirm that im.

• eTenders CFT / notice reference: OJEU) - working version.docx] Douglas Community School.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: schedules, Appendix 1: Requirements and Specifications, Appendix 2: Pricing Schedule.