Extension to Existing Post Primary School Building

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Vincent’s Secondary School (Dundalk) ran this procurement for “Extension to Existing Post Primary School Building” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• of the IPI measure and the estimated value of the Contract (IPI measures are applicable to works contract greater than €15m and services contracts greater than €5m in value) to ascertain whether the IPI
• Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Regulation 2022/1031 – the International Procurement Instrument (the IPI Instrument) applies to procurements subject to the application of Directives 2014/23/EU, 2014/24/EU and 2014/25/EU. Pursuant to the IPI Regulation, the European Commission may adopt “IPI measures” (being measures limiting the access of businesses, goods or services originating in a third country to the EU public procurement or concession markets by means of an implementing act).
• Where an IPI measure is in force at the launch of a Competition, Contracting Authorities shall have regard to the scope of the IPI measure and the estimated value of the Contract (IPI measures are applicable to works contract greater than €15m and services contracts greater than €5m in value) to ascertain whether the IPI measure applies to the Competition.
• 2. for contracts whose subject matter covers the supply of goods, the successful Tenderer shall ensure for the duration of the contract that goods or services supplied or provided in the execution of the contract and originating in the third country which is subject to the IPI measure represent no more than 50 % of the total value of the contract, irrespective of whether such goods or services are supplied or provided directly by the successful Tenderer or by a subcontractor;
• For legal persons, the country under the laws of which the legal entity is constituted or otherwise organised and in the territory of which the legal person is engaged in substantive business operations.
• For legal persons who are not engaged in substantive business operations in the country in which they are constituted or organised, the country of origin is that of the person/persons who directly or indirectly have a dominant influence over the economic operator by virtue of ownership, financial participation or the governing rules of the economic operator. A dominant influence is presumed where a person or persons holds the majority of the economic operator’s subscribed capital, controls the majority of the votes attaching to issued shares, or can appoint more than half of the administrative, supervisory or management body.
• 2. Where the estimated value of the contract is above €5m (Services) and €15m (Works). ↑
• Provide a list of completed projects below for which select as appropriate: Works/Works and PSCS Services/Specialist Works/Specialist Works with Design Input were provided by the Applicant over the time period stated in the relevant Qualification Criterion stated above that are similar in nature and complexity to the Works required for this Competition.
• VALUE Construction contract value at award stage (including cost of services where applicable): Construction contract value at completion (including cost of services where applicable):
• The evidence required to pass this criterion is details of the relevant technicians or technical bodies upon whom the Applicant can call on in order to carry out the work or whom the Applicant can use in regards to quality control. Applicants must also provide evidence of a safety management system. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: Extension to Existing Post Primary School Building
• NOTE 2: The Contracting Authority reserves the right to verify the information provided by contacting the ER, the Contracting Authority and/or (for publically funded projects) the Funding Agency/Authority for the reference project. Inaccurate or false information may result in disqualification.
• REFERENCE The following to be read in conjunction with Appendix M, Marking Scheme Explanatory Notes. The following Section shall be completed by the ER for the project or, if the ER for the project no longer works for that company, another member of the ER company, or, if the ER company no longer exists, by another member of the Design Team familiar with the project, based on the Appendix M, Marking Scheme Explanatory Notes. A reference from any other source may be considered invalid. Where a Candidate submits a B2 Form Part 1 only without a completed Part 2 the project will be marked under 3.4c, 1 and 2 only where a maximum of 7 marks can be awarded. In such circumstances sections 3, 4 and 5 under 3.4c cannot be evaluated and no marks will be allocated to these sections. Where a Candidate submits a fully completed B2 Form the Contracting Authority may contact the Referee to verify the content of Parts 1 and 2 of the B2 Form. Where a Candidate submits a B2 Form without a completed Part 2 the Contracting Authority may contact the ER and/or the Contracting Authority/Funding Agency/Authority to verify the content of Part 1 of the B2 Form. If the Referee cannot be contacted by the Contracting Authority or its agents, despite reasonable efforts, or is unwilling to verify the content of Part 1 and/or Part 2 of the B2 Form, the project will be marked under 3.4c, 1 and 2 only where a maximum of 7 marks can be awarded. In such circumstances sections 3, 4 and 5 under 3.4
• [Appendix-B2 Cert of Sat Exec DoES Oct 2024.docx] Part 1 and/or Part 2 of the B2 Form, the project will be marked under 3.4c, 1 and 2 only where a maximum of 7 marks can be awarded. In such circumstances sections 3, 4 and 5 under 3.4c cannot be evaluated and no marks will be allocated to these sections. In assessing Part 1 the Contracting Authority may contact the Contracting Authority/Funding Agency/Authority for the project to verify the content. Each project must achieve a 40% minimum pass mark (i.e. 6) to qualify. It is up to the Candidate to provide accurate information in the B2 Form. The Contracting Authority is not under any obligation to seek clarification from Candidates in relation to the information provided in the B2 Form. The Contracting Authority is entitled to seek clarification in relation to obvious ambiguities or errors but is not obliged to do so. If, through the verification process, it is found that inaccurate or false information has been provided marks may be adjusted accordingly or the Contracting Authority may exercise its right to exclude the Candidate.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; A N/A Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction € 14,000,000 per year Minimum level of Professional Indemnity Insurance required for € 1.5million Maximum permissible excess on Prof; Minimum level of Public Liability Insurance required in respect of any one accident: € 6.5 million Maximum level of excess for proper
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The minimum Turnover requirement is €14,000,000 per year The minimum Turnover requireme
• A N/A Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction € 14,000,000 per year Minimum level of Professional Indemnity Insurance required for € 1.5million Maximum permissible excess on Prof
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6.5 million Maximum level of excess for proper
• ty only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13 million The amount of the Performance Bond

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• n QW1 Suitability Assessment Questionnaire Restricted Minimum level(s) of standard possibly required Average Turnover €14 million Public Liability Insurance; Employer Liability; Bond all as stated in QW1 Suit
• ance Bond all as stated in QW1 Suitability Assessment Questionnaire Restricted Minimum level(s) of standard possibly required Average Turnover €14 million Public Liability Insurance; Employer Liability; Bond all as stated in QW1 Suitability Assessment Questionnaire Restricted
• ompetency all as stated in QW1 Suitability Assessment Questionnaire Restricted Minimum level(s) of standard possibly required Minimum Standards all as stated in QW1 Suitability Assessment Questionnaire Restricted
• This project number must correspond to the project number given in Appendix B1 List of Previous Works projects for which there is a Certifi
• [Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx] [On Surety’s letterhead]
• 4. we meet any other requirements set out in criterion 3.3h of the relevant Suitability Assessment Questionnaire issued in connection with the above contract.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Extension to Existing Post Primary School Building
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ty only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13 million The amount of the Performance Bond
• of the IPI measure and the estimated value of the Contract (IPI measures are applicable to works contract greater than €15m and services contracts greater than €5m in value) to ascertain whether the IPI
• n QW1 Suitability Assessment Questionnaire Restricted Minimum level(s) of standard possibly required Average Turnover €14 million Public Liability Insurance; Employer Liability; Bond all as stated in QW1 Suit
• ty Manager (who may be the same person as the Contracts Manager and/or foreman) must have at least 5 years’ experience in the Building Trade and must have either a Degree/diploma or other equivalent H&S training or must have at least 3 years acting in the capacity of Health and Safety Manager on b
• The Site Safety Officer (who may be the same person as the foreman or PSCS) must have at least 5 years’ experience in the Building Trade and must have either a Degree/diploma or other equivalent H&S training or must have at least 3 years acting in the capacity of Site Safety Officer on buildin
• ance Bond all as stated in QW1 Suitability Assessment Questionnaire Restricted Minimum level(s) of standard possibly required Average Turnover €14 million Public Liability Insurance; Employer Liability; Bond all as stated in QW1 Suitability Assessment Questionnaire Restricted

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx, Name of Surety

[Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx, IPI-Annex-v1.0-18-11-2024 (1).docx.

• eTenders CFT / notice reference: Contract Notice MGS.docx] 91 XTF7 Country: IE For the attention.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx, Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx, Appendix-B2 Cert of Sat Exec DoES Oct 2024.docx.