RFT for the Provision of Project Management Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sport Ireland Facilities DAC ran this procurement for “RFT for the Provision of Project Management Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: RFT for the Provision of Project Management Services
• tenderer is required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of its tax status by t
• rk Member shall promptly supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• By supplying these numbers, the Framework Member acknowledges and agrees that the Contracting Authority has the permission of the
• ce Meeting the performance periods for service delivery 6 monthly Substantive delays in delivery of s
• APPENDIX 4 - SERVICES CONTRACT ………………………………………………………………………………………………. 32
• [RFT Provision of Project Management (1).docx] * 1. Sport Ireland Facilities DAC is seeking to establish a multi-party framework agreement for the provision of Project Management Services. The framework will be established with up to five economic operators and will be valid for 24 months or until the value of €215,000 is reached, whichever comes first. The framework does not guarantee the purchase of a specific quantity of services.
• 2. A framework agreement constitutes a means of establishing overall terms and conditions in accordance with which, for a specified duration, individual contracts may or may not be awarded. In the context of a multi-party framework agreement, the successful framework members may have to compete for each new contract alternatively specialist contracts will be awarded directly to framework members depending on speciality. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, the Contracting Authority reserves the right to operate outside of the framework agreement at its discretion; particularly should it become apparent that doing so would offer greater value for money. Notwithstanding the foregoing, the Contracting Authority has adopted a framework agreement approach to the procurement of the required services in order to efficiencies and maximise cost savings.
• [RFT Provision of Project Management (1).docx] SIF DAC wished to establish a multi-party framework agreement, with a maximum number 5 suppliers, for Project Management Services.
• The successfully engaged Project Manager(s) will be required to provide the following key services outlined below:
• Tenderers must have at their disposal the necessary resources and range of manpower skills to deliver the services. The minimum resources are as outlined below:
• At least 7 years postgraduate experience in services relevant to the appointment Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• SIF DAC expect the appointed Project Manager to contribute to all discussions and project interactions during the contract period, including but not limited to project progression, problem solving, health & safety, commercial aspects of projects, design team quality control, requirements of the Department of Education in terms of project programmes, cash-flow and status reporting.
• The Project Manager will be required to provide a monthly progress report outlining the status (including design update, programme, costs, health & safety, design team performance, contractor performance) for each active project being managed. Reports should comprise of an individual page for each project and include the following: Project Name, Project Overview, Project Type, Contract Value, Project Stage, Design Team Contact details, Current Status, Tasks Complete, Tasks ongoing.
• 1. Application to Department for funding.
• • Existing Environment (GPR, CCTV, Topographical, Ground Investigation Surveys etc.)

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Indemnity Level Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m Cy; confirm that we have the following insurances in place: Insurance Type Level in Place Details of Any Excess Expiry Date Expiry Date Employers Liability €13million Public Liability €6.5million Professional Indemnity
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Type of Insurance Indemnity Level Employer’s Liability €13m Public Liability €6.5m Professional Indemnity €1m Cy
• confirm that we have the following insurances in place: Insurance Type Level in Place Details of Any Excess Expiry Date Expiry Date Employers Liability €13million Public Liability €6.5million Professional Indemnity
• €1million Cyber cess Expiry Date Expiry Date Employers Liability €13million Public Liability €6.5million Professional Indemnity
• €1million Cyber Liability €2.5million AND AND AND AND A

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Please note that all information relating to this competition, including clarifications and addenda, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie). Registration is free of charge and there is no charge for documents. The Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• 2. The completed Pricing Schedule (TRD) (Appendix 1)
• 3. The completed Tender Response Document (TRD) (Appendix 2)
• APPENDIX 1 – PRICING SCHEDULE 22
• APPENDIX 2 – FORM OF SELF-DECLARATION 23
• APPENDIX 3 – FRAMEWORK AGREEEMENT 24

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 24 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• This framework agreement will be issued for a term of 24 months (“the Term”) or up to the value of €215,000 or whichever comes first
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00, the receipt of which is hereby acknowledged by the Framework Member, the Framew
• e effect on the Commencement Date and expire in 2 years thereafter (“the Framework Term”) or once the contract value of €215K has been reached unless terminated earlier in accordance with this Framework Ag
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• recover from the Framework Member any loss resulting from any such termination
• 3 if the Framework Member becomes insolvent, becomes bankrupt, is wound up, enters into examinership, comme

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Provision of Project Management (1).docx, RFT for the Provision of Project Management Services, RFT Provision of Project Management (1).docx] ![A logo for a sports facility Descr.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Provision of Project Management (1).docx] All information contained in this Inv, RFT Provision of Project Management (1).docx] tender submissions with missing or in, RFT Provision of Project Management (1).docx] In order to allow the Contracting Aut.