2025 St. Joseph's Primary School VI Drumcondra Building Services (M and E) Engineering Services for Emergency Works Scheme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Joseph's Primary School for Children with Visual Impairment ran this procurement for “2025 St. Joseph's Primary School VI Drumcondra Building Services (M and E) Engineering Services for Emergency Works Scheme at St. Joseph's Primary School VI Gracepark Road Drumcondra Dublin 9” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 2025 St. Joseph's Primary School VI Drumcondra Building Services (M and E) Engineering Services for Emergency Works Scheme at St. Joseph's Primary School VI Gracepark Road Drumcondra Dublin 9
• It is there as a guide to tendering consultants on the minimum level of service required but does not relieve tenderers from the requirement to describe the scope of service they intend to provide and the resources included in their tender to deliver the service
• Re: Invitation to Tender for Building Services (M&E) Engineering Consultancy Services for Emergency Works Project De La Salle College.
• On behalf of the Board of Management (the Contracting Authority for this project) you are hereby invited to tender for Building Services (M&E) Engineering Services (including buying in of additional services for other disciplines as required) for the above project.
• The project is CAT3: Mechanical and Electrical Works (other than Life Safety Systems) consisting of;
• • the upgrade unsafe and substandard electrical installation in school including fire alarm emergency lighting lighting and General Services
• 1.1 Supply & Installation of new Main Board 1
• 1.3 Supply of new mains cables to Sub Distribution Boards 240
• 2.2 LV Cable Trunking for Lighting & General Services 189
• 3.1 General Services Installation - All areas 218
• 3.4 Supply & Installation of CO2 Monitors 12
• 4.1 Lighting Installation - supply and installation new Dimmable Classroom lighting and all associated wiring and containment 120 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 5.2 Decommission existing Combined Emergency Light Fittings 30
• 6.1 Modifications to existing Fire Alarm system to meet current standard 1
• 13 Strip Out & Disposal of Existing Electrical Installation 104
• 5. Detailed programme for the project from conception to completion to be prepared by the appointed consultant and discussed and agreed with the School Authorities at the commencement of the services.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ng Consultants for Small Works 4th Edition * 3 examples of work by the firm of a similar nature size and complexity within the last 7 years * Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1; 5%), Public liability Insurance (€6.5m) and Employer’s Liability Insurance (un
• Certifications — not specified for this tender
• Past experience — ng Consultants for Small Works 4th Edition * 3 examples of work by the firm of a similar nature size and complexity within the last 7 years * Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ng Consultants for Small Works 4th Edition * 3 examples of work by the firm of a similar nature size and complexity within the last 7 years * Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1
• 5%), Public liability Insurance (€6.5m) and Employer’s Liability Insurance (un

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• 12 CONSULTANTS DETAILS AND DECLARATION OF SUITABILITY
• The address to which tenders must be returned and the date and time before which tenders must be received are stated in the Contract Notice. Tenders sent to any other address, or received after the specified date and time, will be deemed invalid tenders. Unsigned tenders/tender proposal forms will likewise be deemed invalid tenders. The signature for the Form of Tender/Tender Proposal Form must be that of a Principal or Director of the firm. Tenders must be in the format prescribed in the Form of Tender/Tender Proposal Form and all required documents must be submitted.
• Tender submissions must be received by eTenders portal only, with the onus resting with the Tendering party to ensure receipt of the submission before the latest time and date for receipt of tenders
• All queries in relation to this tender competition must be submitted (and will be answered) through the
• [1. Letter of Invitation .docx] Tender submissions must be received by eTenders portal only, with the onus resting with the Tendering party to ensure receipt of the submission before the latest time and date for receipt of tenders

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 7 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• expiry of at least 21 days written notice to terminate this Tender
• On behalf of the Board of Management (the Contracting Authority for this project) you are hereby invited to tender for Building Services (M&E) Engineering Services (including buying in of additional services for other disciplines as required) for the above project.
• Item Description Qtitv
• 6.2 Electrical Power Supplies to FA equipment 1
• 8.1 PA Equipment - supply and install (by Specialist) 1
• 13 Strip Out & Disposal of Existing Electrical Installation 104
• The address to which tenders must be returned and the date and time before which tenders must be received are stated in the Contract Notice. Tenders sent to any other address, or received after the specified date and time, will be deemed invalid tenders. Unsigned tenders/tender proposal forms will likewise be deemed invalid tenders. The signature for the Form of Tender/Tender Proposal Form must be that of a Principal or Director of the firm. Tenders must be in the format prescribed in the Form of Tender/Tender Proposal Form and all required documents must be submitted.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1. Letter of Invitation .docx, APPENDIX E 2021 Tender Proposal Form.docx, The “Essential Elements in Scope of Service to be included in Tender” at the end of the Tender Proposal Form sets out the basic scope of service required to be covered in the tendered

[APPENDIX E 2021 Tender Proposal Form.docx.

• eTenders CFT / notice reference: Contract Notice. Tenders sent to any other address, or received after the s.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: scheduled every 2 weeks for the duration of the project, Schedule A and B, available at <https://www.gov.ie/en/collection/ddc58-school-building-a, APPENDIX E 2021 Tender Proposal Form.docx] Tender Proposal Form for Consultancy Servic.