Dive Related Services for the National Monuments Service, Department of Housing, Local Government and Heritage

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Housing Local Government and Heritage ran this procurement for “Dive Related Services for the National Monuments Service, Department of Housing, Local Government and Heritage” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Dive Related Services for the National Monuments Service, Department of Housing, Local Government and Heritage
• d to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability Not required
• rity estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €280,000 (excl
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [RFT NMS Dive Related Services 2025 2028 Final Version.docx] Request for Tenders dated 21/03/2025
• Dive Related Services for the National Monuments Service, Department of Housing, Local Government and Heritage
• [RFT NMS Dive Related Services 2025 2028 Final Version.docx] Part 1: Introduction
• [RFT NMS Dive Related Services 2025 2028 Final Version.docx]
• 1.1 The National Monuments Service of the Department of Housing, Local Government and Heritage (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• 1.2 In summary, the Services comprise: Part 1 - Maintenance and servicing of NMS' diving and associated equipment located at NMS Dive Store Unit 1A Clash Industrial Estate, Tralee, Co Kerry to include: - Dive equipment maintenance, storage, handling, packing, checking and certifying and maintaining the NMS's Inventory of Dive Equipment including asset management and tagging - Management of all required paperwork, and generation of SOP’s for dive equipment - Production of a Maintenance and Servicing Schedule for 2025-2028 to be completed and submitted for review to NMS by end January 2028. Part 2 -Deliver the NMS annual dive training, devise training programme, for example for new equipment if required. Part 3 - Mobilisation and demobilisation of dive equipment for annual dive projects. - Dive project logistics, to include identifying suitable launch and recovery locations. - Management of all required dive documentation, including logs, risks assessments, dive manual and reports. - Dive supervision for NMS' diving projects
• 1.4 This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “Services Contract”) will
• [RFT NMS Dive Related Services 2025 2028 Final Version.docx] “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “Services Contract”) will be issued for a term of three years (“the Term”). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• This is usually a 3 to 4 day programme in Quarter 1 of each year
• 1.2 In summary, the Services comprise: Part 1 - Maintenance and servicing of NMS' diving and associated equipment located at NMS Dive Store Unit 1A Clash Industrial Estate, Tralee, Co Kerry to include: - Dive equipment maintenance, storage, handling, packing, checking and certifying and maintaining the NMS's Inventory of Dive Equipment including asset management and tagging - Management of all required paperwork, and generation of SOP’s for dive equipment - Production of a Maintenance and Servicing Schedule for 2025-2028 to be completed and submitted for review to NMS by end January 2028. Part 2 -Deliver the NMS annual dive training, devise training programme, for example for new equipment if required. Part 3 - Mobilisation and demobilisation of dive equipment for annual dive projects. - Dive project logistics, to include identifying suitable launch and recovery locations. - Management of all required dive documentation, including logs, risks assessments, dive manual and reports. - Dive supervision for NMS' diving projects
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Services Contracts that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; d to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability Not required
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• d to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability Not required

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement
• 1.1 The National Monuments Service of the Department of Housing, Local Government and Heritage (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• 1.2 In summary, the Services comprise: Part 1 - Maintenance and servicing of NMS' diving and associated equipment located at NMS Dive Store Unit 1A Clash Industrial Estate, Tralee, Co Kerry to include: - Dive equipment maintenance, storage, handling, packing, checking and certifying and maintaining the NMS's Inventory of Dive Equipment including asset management and tagging - Management of all required paperwork, and generation of SOP’s for dive equipment - Production of a Maintenance and Servicing Schedule for 2025-2028 to be completed and submitted for review to NMS by end January 2028. Part 2 -Deliver the NMS annual dive training, devise training programme, for example for new equipment if required. Part 3 - Mobilisation and demobilisation of dive equipment for annual dive projects. - Dive project logistics, to include identifying suitable launch and recovery locations. - Management of all required dive documentation, including logs, risks assessments, dive manual and reports. - Dive supervision for NMS' diving projects

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• d to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability Not required
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• It is anticipated that a dive project could last from 3 to 10 days
• [insert number]calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• 1.2 In summary, the Services comprise: Part 1 - Maintenance and servicing of NMS' diving and associated equipment located at NMS Dive Store Unit 1A Clash Industrial Estate, Tralee, Co Kerry to include: - Dive equipment maintenance, storage, handling, packing, checking and certifying and maintaining the NMS's Inventory of Dive Equipment including asset management and tagging - Management of all required paperwork, and generation of SOP’s for dive equipment - Production of a Maintenance and Servicing Schedule for 2025-2028 to be completed and submitted for review to NMS by end January 2028. Part 2 -Deliver the NMS annual dive training, devise training programme, for example for new equipment if required. Part 3 - Mobilisation and demobilisation of dive equipment for annual dive projects. - Dive project logistics, to include identifying suitable launch and recovery locations. - Management of all required dive documentation, including logs, risks assessments, dive manual and reports. - Dive supervision for NMS' diving projects

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT NMS Dive Related Services 2025 2028 Final Version.docx, RFT NMS Dive Related Services 2025 2028 Final Version.docx] Request for Tenders dat, RFT NMS Dive Related Services 2025 2028 Final Version.docx] Part 1: Introduction.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1: Requirements and Specifications, Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement.