RFT for the purchasing of a X-ray cabinet for the National Gallery of Ireland

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Gallery of Ireland ran this procurement for “RFT for the purchasing of a X-ray cabinet for the National Gallery of Ireland” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax
• tenders to this request for tenders from economic operators for the supply of the goods as described
• implementation of any resulting Services Contract and enhance their social and economic benefits.
• SMEs in their proposals, aiming to maximize the social and economic benefits of potential Services
• corporate and philanthropic support and through the Gallery’s commercial activities.
• The NGI is seeking to procure the design, integration, installation and commission of a lead
• system will be used to X-ray the collection at NGI.
• The cabinet system must be able to run with the existing NGI owned HD CR 35 NDT Computed
• support and maintenance and will be included as part of this contract.
• the existing NGI owned SiteX CP200D X-ray tube. The cabinet system must be also be able to
• • Appoint a supplier who will provide high standards of professional service.
• • Ongoing service, support and initial training on the use of the cabinet. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Our policy at the Contracting Authority is to promote fair and equal participation by Small and Medium
• masterpieces by many of the most celebrated figures in the history of western European art.
• and internationally. We run an extensive and inclusive education programme which works
• Exemption Number: CHY2345). Our charitable objectives, as set out in Section 60 of the

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6; 5m Professional Indemnity €1m 5
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6
• 5m Professional Indemnity €1m 5

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• between €200,000 and €999,000 in the last three years preceding the declaration)
• between €1,000,000 and €3,999,000 in the last three years preceding the declaration)
• (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• (valued between €1,000,000 and €3,999,000 in the last three years preceding the declaration)
• [1. RFT for X-Ray Cabinet FV.pdf] -notifiable foreign financial contributions (valued
• between €1,000,000 and €3,999,000 in the last three years preceding the declaration) ........................31

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability €6
• to be approximately €175,000 (excluding VAT) over the Term and potential extensions
• been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the
• been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in
• ied with the performance of the Contractor, a sum may be withheld from any payment otherwise due calculated as follows: €30,000 (“the Retention Amount”) which Retention Amount shall not at any given time ex
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1. RFT for X-Ray Cabinet FV.pdf, 4. NGI-ESPD Form v1.docx, RFT for the purchasing of a X-ray cabinet for the National Gallery of Ireland.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT for X-Ray Cabinet FV.pdf] -notifiable foreign financial contributions (valued, RFT Appendix 2A: Schedule E. Notification of Foreign Financial Contributions......., Appendix 3: Declaration as to Personal Circumstances of Tenderer ........................