Call for tenders for the provision of Concession Catering Services to St. Mary’s CBS Enniscorthy (63560T)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Mary's C.B.S (Enniscorthy) ran this procurement for “Call for tenders for the provision of Concession Catering Services to St. Mary’s CBS Enniscorthy (63560T)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for tenders for the provision of Concession Catering Services to St. Mary’s CBS Enniscorthy (63560T)
• in nature, scale and value to the services being sought in this competition - a minimum of two examples of those confirmed must be provided
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• l tender will be expected to provide service on each of the 166 days, other than for exceptional and/or unfo
• Contract for The provision of Concession Catering Services to St. Mary’s CBS Enniscorthy (63560T)
• 4.1.2 Ordering and payment systems 9
• APPENDIX 2: SERVICE LEVEL AGREEMENT (SLA) 45
• Nature of procurement: The provision of Concession Catering Services to St Mary’s CBS
• [CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx] The Board of Management of St Mary’s CBS is seeking proposals for the provision of Concession Catering Services. The School requires the provision of healthy, balanced and nutritious catering service to students and staff at affordable prices. A high quality, flexible and responsive service is required combined with continuous improvement and innovation for the 34 weeks of the year on which the school operates. (School calendar will be issued to the successful tenderer).
• The successful tenderer will be fully responsible for ensuring that optimum temperature controls are adhered to at all stages. The successful service provider must be fully responsible for the staffing, management, and operation of the food service. Meals are required to be available to students and staff in a timely manner in time for the relevant break times. We require an efficient setup with food well presented. Clean up after service provision is also expected. It is intended to award a contract to a single service provider. A high quality, flexible and responsive service is required combined with continuous improvement and innovation for the 33 weeks of the year in which the school operates.
• All prospective tenderers must view the site in advance of submitting a tender proposal. The site visit will allow service providers to propose any works, installation and or replacement of any necessary equipment (not without prior communication with the school representative) to the proposed canteen area to ensure the provision of a fully equipped canteen in the school from an estimated start date of 26th August 2025 (specific date to be agreed). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements.
• [CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx] ensure the provision of a fully equipped canteen in the school from an estimated start date of 26th August 2025 (specific date to be agreed). Any proposed installations must be in line with fire safety and regulatory compliance, as well as the service, electricity-load and ventilation requirements. We would like all site visits to be concluded by 3rd April 2025. Please see section 5.1.1 for more information. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 4.1.12 Compliance with Statutory & Contracting Authority Policies, Health Safety Policy / Child Protection /Garda Vetting etc 17
• 4.1.22 Existing Canteen Equipment 22
• 4.1.23 Healthy Eating Policy 22
• (w) Policy on Personal Debriefings 43

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; I confirm that we have the following insurances in place: Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability €12.7m million for any one claim or series of; Public Liability €6.5m million for any one claim or series of
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• I confirm that we have the following insurances in place: Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability €12.7m million for any one claim or series of
• Public Liability €6.5m million for any one claim or series of
• claims arising out of a single occurrence ( Employers Liability €12.7m million for any one claim or series of
• Product Liability €6.5 million for any one claim or series of claims a
• Type of Insurance Minimum Indemnity Limit Employer’s Liability €12.7m million for any one claim or series of

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Contact for Queries European Dynamics - Welcome to eTenders
• Mandatory Site Visit Dates 1st, 2nd 3rd April 2025, By Appointment Only
• Please note that information relating to this Call for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie . Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority cannot accept responsibility for information relayed (or not relayed) via third parties.
• 4.1.1 Food, Menus, Pricing and Promotion 7
• 5.1.1 Site Visit 23
• APPENDIX 1 - INSTRUCTIONS TO TENDERERS 36

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• terms of employment for the relevant staff for a period of 6 months prior to the expiry of this contract
• ntinues for [3] calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• hority (where the breach(es) are capable of remedy), within 30 days after receipt of a request in writing f
• [CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx]

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx, 4.1.1

[CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx, 4.1.13.2

[CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: 5.1

[CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx, (m) Tax Clearance 40

[CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx, (ff) Consortia

[CFT Concession Catering - St. Mary's CBS 63560T v.2.2.docx.