2025PR002 Request for Tenders for the provision of Record Management and Support Services to the National Treasury Management Agency (NTMA)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Treasury Management Agency (NTMA) ran this procurement for “2025PR002 Request for Tenders for the provision of Record Management and Support Services to the National Treasury Management Agency (NTMA)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 2025PR002 Request for Tenders for the provision of Record Management and Support Services to the National Treasury Management Agency (NTMA)
• In addition, the Service Provider is required to have the following security measures in place:
• 00pm Monday to Friday) The Service Provider is required to have the capacity for an emergency delivery service 24 hours per day, 365 days per year as required
• comment on the implementation of the Transition Plan within 2 weeks of the
• f Schedule 4 (The Services) to three (3) clients within the 36 months prior to the Response Deadline
• apacity for an emergency delivery service 24 hours per day, 365 days per year as required
• apacity for an emergency delivery service 24 hours per day, 365 days per
• Access to Inventory & Tracking System (up to 100 users) (price per year) NaN 1 8 0
• aining on Inventory & Tracking System for NTMA users (up to 100 users) NaN 1 1 0
• [2025PR002_RFT for the provision of Record Management and Support Services_V1_redline.pdf] also controls and manages the Ireland Strategic
• (“HBFI”) and provides each of these bodies with business and support services and systems.
• 2.1. This RFT includes the attached schedules and all supporting and supplemental Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Cyber liability (or alternatively a professional indemnity insurance policy that includes cover for cyber and/or data breach losses up to €1 million) €1,000,000 - From Effective date to termination
• or ber liability (or alternatively a professional indemnity insurance policy that includes cover for cyber and/or data breach losses up to €1 million) €1,000,000 - From Effective date to termination
• Investment Fund (“ISIF”), the Future Ireland Fund (“FIF”), and the Infrastructure, Climate and
• Nature Fund (“ICNF”), and performs certain statutory functions as the National Development

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; derwriter of repute the following insurances: Type of insurance Minimum cover for any one claim Aggregate Limit (where applicable) Period Public liability €6,500,000 - From Effective date to 10 Type; Employer’s liability €12,700,000 - From Effective date to termination
• Certifications — not specified for this tender
• Past experience — Minimum Turnover Tenderers must have achieved a minimum annual turnover level of €1,500,000, averaged over the course of the previous three financial years, or, where the date of establishment of the Tenderer is more recent, a minimum annual turnover level of €1,500,000 averaged for each financial year the ent; 2 Minimum Turnover Tenderers must have achieved a minimum annual turnover level of €1,500,000, averaged over the course of the previous three financial years, or, where the date of establishment of the Tenderer is more recent, a minimum annual turnover level of €1,500,000 averaged for each financial year the en
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• derwriter of repute the following insurances: Type of insurance Minimum cover for any one claim Aggregate Limit (where applicable) Period Public liability €6,500,000 - From Effective date to 10 Type
• Employer’s liability €12,700,000 - From Effective date to termination
• Professional Indemnity €2,000,000 €2,000,000 From Effective date until the sixth a
• Cyber liability (or alternatively a professional indemnity insurance policy that includes cover for cyber and/or data breach losses up to €1 million) €1,000,000 - From Effective date to termination
• or ber liability (or alternatively a professional indemnity insurance policy that includes cover for cyber and/or data breach losses up to €1 million) €1,000,000 - From Effective date to termination

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• by way of ESPD that they satisfy all of the requirements set out in Schedule 1 (Minimum Requirements); and
• [2025PR002_RFT for the provision of Record Management and Support Services_V1_redline.pdf] also controls and manages the Ireland Strategic
• 2.4. Tenderers should submit their responses to the RFT in full compliance with Schedule 3
• (Form of Tender). Tenderers may only submit one tender. If a Tenderer participates in a
• [2025PR002_RFT for the provision of Record Management and Support Services_V1_redline.pdf] . If a Tenderer participates in a
• submitted the most economically advantageous tender, determined using the award

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Employer’s liability €12,700,000 - From Effective date to termination
• Cyber liability (or alternatively a professional indemnity insurance policy that includes cover for cyber and/or data breach losses up to €1 million) €1,000,000 - From Effective date to termination
• or ber liability (or alternatively a professional indemnity insurance policy that includes cover for cyber and/or data breach losses up to €1 million) €1,000,000 - From Effective date to termination
• Motor Insurance (third party property damage for any one accident (minimum cover: legal liability for death or bodily injury to any person (unlimited) €1,300,000 - From Effective date to termination
• The NTMA will assess the table below in determining whether the minimum requirements are met
• reed time frame which is anticipated to be completed within 8 weeks from the release of the stored items or
• (Form of Tender). Tenderers may only submit one tender. If a Tenderer participates in a

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 2025PR002_RFT for the provision of Record Management and Support Services_V1_redline.pdf, RFT, a Tenderer will be eliminated it if does not meet all of these minimum require, Schedule 1 (Minimum Requirements).
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule 1 (Minimum Requirements), RFT, Schedule 1 (Minimum Requirements); and.