CD202510 Event Management Company for the delivery of Ireland Golf Convention 2025 and 2026

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Fáilte Ireland-National Tourism Development Authority ran this procurement for “CD202510 Event Management Company for the delivery of Ireland Golf Convention 2025 and 2026” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Social & Community Services
• rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*
• e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 limit of €13,000,000*
• he supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 *(iii
• Appendix 1 – Fáilte Ireland Supply of Services Contract
• [ITT - Golf Convention Ireland.docx] Fáilte Ireland is the National Tourism Development Authority. Our role is to support the tourism industry and work to sustain Ireland as a high-quality and competitive tourism destination. We provide a range of practical business supports to help tourism businesses better manage and market their products and services.
• Fáilte Ireland is committed to sustainable procurement and ensuring that it purchases goods, services, and works that achieve value for money and generate benefits not only to the organisation but also to society, while minimising damage to the environment. To this end, Fáilte Ireland will seek to ensure that its purchase of goods, services and works will, as best as possible, reduce negative environmental impact. Fáilte Ireland is committed to incorporating green criteria into its procurement processes in line with the Government’s climate policy. In addition, Fáilte Ireland will seek to ensure that, through its procurement processes, it can deliver on wider social aims such as diversity and inclusion as well as establishing and maintaining good governance practices.
• Golf Tourism is a vital component of Ireland's tourism industry, contributing significantly to the economy and local communities. The influx of golf visitors to Ireland supports local businesses, including hotels, restaurants, and transportation services, creating jobs and stimulating economic growth.
• Attending the event requires a significant time commitment from industry and buyers. Successful delivery of this contract will support future growth, destination development, and new distribution and sales.
• Tender Documentation including the attached Services Contract cannot be amended or deleted. Tenderers are reminded that under no circumstances should they amend, add, or delete sections from the tender document or Services Contract which could interfere with or/change the interpretation of the requirement. If tenderers are found to have amended the documents in any way as part of their submission, Fáilte Ireland
• [ITT - Golf Convention Ireland.docx] Tenderers are reminded that under no circumstances should they amend, add, or delete sections from the tender document or Services Contract which could interfere with or/change the interpretation of the requirement. If tenderers are found to have amended the documents in any way as part of their submission, Fáilte Ireland reserves the right to disqualify such tenders.
• The deadline date for receipt of completed responses via www.etenders.gov.ieas indicated in the tender notice. Only Tenders submitted via this platform will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post, or hand delivery) will NOT be accepted. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Fáilte Ireland is committed to sustainable procurement and ensuring that it purchases goods, services, and works that achieve value for money and generate benefits not only to the organisation but also to society, while minimising damage to the environment. To this end, Fáilte Ireland will seek to ensure that its purchase of goods, services and works will, as best as possible, reduce negative environmental impact. Fáilte Ireland is committed to incorporating green criteria into its procurement processes in line with the Government’s climate policy. In addition, Fáilte Ireland will seek to ensure that, through its procurement processes, it can deliver on wider social aims such as diversity and inclusion as well as establishing and maintaining good governance practices.
• Any programmes developed or used in the implementation of this Contract, and all material associated with this contract, will be owned by Fáilte Ireland and it is the responsibility of the Service provider to provide this to Fáilte Ireland on termination of the contract.
• Where a Tenderer has an existing relationship with Fáilte Ireland or its employees, the Tenderer is advised that any discussions, correspondence, or other influences on the tender process may be treated as canvassing.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*; e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 limit of €13,000,000*
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*; e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 limit of €13,000,000* Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• rements set out below and they are able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 A3 Tender Validity Period*
• e able, upon request and without delay, to provide the supporting documentation to Fáilte Ireland in each case: Minimum insurance requirements: (i)Employer’s Liability Insurance with indemnity limit of €13,000,000 (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000 limit of €13,000,000*
• (ii)Public Liability Insurance with an indemnity limit of €6,500,000 (iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000
• e Contractor's Representatives who are Authorised to Amend this Agreement Insurance Insurance Minimum Indemnity limit Employer’s Liability Insurance €13,000,000 Public Liability Insurance €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex
• penses n/a Additional Terms and Conditions Insert any additional terms and conditions (if any) €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• RESPONSE DOCUMENT SUBMITTED BY: [INSERT COMPANY NAME]
• Please note that information relating to this document, including clarifications and changes, will be published on the Irish Government eTenders Procurement Website (www.etenders.gov.ie). Registration is free of charge and there is no charge for documents. Please note that the contracting authority cannot accept responsibility for information relayed (or not relayed) via third parties.
• Completed the Electronic European Single Procurement Document (eESPD) which is accessible via the Response Page on www.eTenders.gov.ie [ ]
• Appendix 1 – Fáilte Ireland Supply of Services Contract
• Publication of Notice via Government Procurement Website www.etenders.gov.ie 11th March 2025
• All answered clarification questions to be issued to all interested parties via www.etenders.gov.ie 1st April 2025

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• penses n/a Additional Terms and Conditions Insert any additional terms and conditions (if any) €6,500,000 Professional Indemnity Insurance €1,300,000/ €6,500,000 As indicated in the ITT Permitted Ex
• • We need a 4* or 5* property within 25 km of a championship golf course, where a competition day will be held before the workshop
• Payment shall be made within 15 days of receipt of a correct and appropriate
• 
• 
• Closing Day for Receipt of Tenders: Friday
• Closing Date for Receipt of Tenders: 11th April 2025

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ITT - Golf Convention Ireland.docx, ITT Permitted Ex, ITT - Golf Convention Ireland.docx] Invitation to Tender.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT - Golf Convention Ireland.docx] In order to allow Fáilte Ireland to fully evalu, ITT - Golf Convention Ireland.docx] While all reasonable steps have been taken to e, Appendix 1 – Fáilte Ireland Supply of Services Contract.