Resident Engineering Staff Inis Oírr Pier Improvement Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Galway County Council ran this procurement for “Resident Engineering Staff Inis Oírr Pier Improvement Project” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 1,250,000[11] € 1,500,000[12] Maximum level o
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[13] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 5,000 From start to completion of the Services
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the Services
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• onsultant’s tender for the Services, or, if there was none, 10 days before the Client received the Consulta
• The Provision of Engineering Consultancy Services for the provision and management of Resident Engineering staff to supervise construction work on the Inis Oírr Pier Improvement Project
• Standard Conditions of Engagement for Consultancy Services (Technical)
• Conditions of Engagement for Consultancy Services (Technical)
• Contract For the provision of Engineering Consultancy Services for the provision and management of Resident Engineering staff to supervise construction work on the Inis Oírr Pier Improvement Project
• We have examined and understand the Conditions of Engagement for Consultancy Services (Technical), the completed Schedules A and B (where appropriate), and any other tender information supplied, all as amended by any supplemental information, for the above contract. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Annually renewable Professional Indemnity policy, against liability for losses due to professional negligence. The conditions provide for claims for breach of professional duty or civil liability as well as negligence. The jurisdiction in which claims can be lodged and settled includes IRELAND Each and every claim or series of claims arising out of the same originating cause[3] €1,250,000 OR Per claim and limited in the Annual Aggregate[4] €1,500,000 2.0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years from certified substantial completion of the Project works subject to reasonable adjustment of cover for any exceptional increases in insurance market rates.
• In this Form of Tender and Schedule, the reference to “Treaties” means the Treaty on European Union, the Treaty on the Functioning of the European Union, the Treaty establishing the European Atomic Energy Community and the Charter of Fundamental Rights of the European Union.
• [FTS9-v1.10-16-09-2024 (1).docx] Health and Safety obligations, in particular the Safety, Health and Welfare at Work (Construction) Regulations, 2013. All of the requirements set out in this General Requirements section shall be equally applicable to all Stages of the Services. RE staff services (Stages iv and v) Provide all services as set out in, and reasonably inferred from, the Scope of Services and the other documents in the Contract, including but not limited to the following: organise adequate supervision of construction works on the site; keep a comprehensive diary constituting a detailed work history of construction work and significant happenings on site; ensure that detailed reports, diaries and records (hard and soft copies), including photographic records, in relation to all aspects of progress of the works are kept and available for inspection by authorised personnel; ensure that all contractor’s designs, and all variations from the works requirements are approved and documented prior to execution; prepare draft responses and provide backup information from site records for the Employer’s Representative in relation to claims for additional payment or extension of time received from the Contractor; provide reports to the Employer’s Representative on the Contractor’s payment requests; prepare reports for the Employer’s Representative on value engineering proposals submitted by the Contractor; undertake any functions or powers delegated by the Employer’s Representative under the construction contract; liaise with and assist the Employer’s Representative throughout the construction and maintenance period, and provide information from the site, including but not limited to photographic records and survey information, as the Employer’s Representative may reasonably require; assist with the administration of the construction contract; keep records of all information relating to delays, industrial disputes, adverse physical conditions and disputes with sub‐contractors and landowners; attend, with other necessary as required, regular Construction Stage Monitoring Meetings and take minutes for circulation to all relevant personnel; prepare reports describing construction progress, expenditure, contractor resources, outstanding information, construction defects and other matters as required by the Employer’s
• When required by the Client Client to provide a written statement of the scope of change, seeking a costed proposal from the Consultant in relation to the change together with details of the implications of the proposed change for the project (for example, any impact on the programme) within a stated time. In preparing the costed proposal, rates used for personnel may not be higher than those set out in Schedule B Having received the proposal the Client may ask for further details to be provided within a stated time. When the Client is satisfied with the proposal, it may instruct the Consultant to proceed with the change in accordance with the provisions of Clause 11. By email or letter

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 5,000 From start to completion of the Servic; Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — alist Starting on Site Amount withheld 10% of Contract Sum 10% of Contract Sum 10% of Contract Sum Minimum indemnity limit for professional indemnity insurance €3.0M €2 Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 5,000 From start to completion of the Servic
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
•  Minimum indemnity limit for Public liability insurance: €6,500,0007 for any one event, but this limit may be
•  Minimum indemnity limit for Employers’ liability insurance: € ,500,0007 for any one event, but this limit may be
•  Minimum indemnity limit for Employers’ liability insurance: €13,000,0008 for any one event

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Terms used in this tender that are defined in those documents have the same meaning in this tender. We submit with this tender a detailed breakdown of the tender price (if requested). We offer to provide and complete the Services required on the terms of and in conformity with the documents referred to in the preceding paragraph for:
• 1. Letter of Acceptance including any agreed record of any relevant post-tender clarifications considered appropriate by the Contracting Authority 2. Pricing Schedule Time Schedule 3. Service Requirements Scope of Services Standard Conditions of Engagement for Consultancy Services (Technical) Form of Tender (Completed) and Schedules Consultants Tender Quality Submission
• Key Team Members are the members of the Consultant’s team that are named in the Consultant’s tender submission for the Services and/or named in the Consultant’s suitability assessment questionnaire response for the Services, as applicable.
• Calculated Time Charges means Time Charges that are calculated by the Client in accordance with Section 5.5 (Pricing) of the Instructions to Tenderers for Consultancy Services using a formula to calculate hourly rates and carrying a document reference of ITT-S1a or ITT-S2a, as applicable. Calculated Time Charges shall only apply where ITT-S1a or ITT-S2a was used in the tender for the Contract.
• Tendered Time Charges means Time Charges tendered by the Consultant in accordance with Section 5 (Pricing) of the Instructions to Tenderers for Consultancy Services using tendered hourly rates and carrying a document reference of ITT-S1b or ITT-S2b, as applicable. Tendered Time Charges shall only apply where ITT-S1b or ITT-S2b was used in the tender for the Contract.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 5,000 From start to completion of the Servic
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 1,250,000[11] € 1,500,000[12] Maximum level o
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 5,000 From start to completion of the Services
• Minimum amount for interim payments, except release of retention, € 0
• Additional mandatory requirement In addition to the minimum requirements set out above, at least one member of the RE Staff shall be proficient in spoken Gaeilge to a level which will enable oral communication with island residents in Gaeilge on non-technical matters rel
• • expiry of at least 21 days written notice to terminate this Tender
• first day of the 25th month falling after the date that is 10 days before the last date of receipt of the

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• nd or pre-paid registered post, Tenders must include the number and type of paper and electronic copies stated in the Particulars and must be pac
• Number and
• Number and type of Electronic Copies of Tender: Not applicable

Scale / volume phrases

• • 180days after the end of the last day for submi
• • expiry of at least 21 days written notice to terminate this Tender
• 12 Consultant has no authority –
• first day of the 25th month falling after the date that is 10 days before the last date of receipt of the
• onsultant’s tender for the Services, or, if there was none, 10 days before the Client received the Consulta
• Quarter means a period of 3 months ending on 31 March, 30 June, 30 Septemb
• ie/arbitration-rules/> on the date 10 days before the latest date for submission o
• 14 Location of Existing Services
• d) Defects Period – 12 months
• The contract allows a construction period of 22 months; however, the client and PSDP intend to
• materials not later than 2 weeks prior to this date
• (b) expiry of at least 21 days written notice to terminate this Tender
• 3 If not otherwise specified, read as 180 days
•  Cessation of the Works for more than 3 months
•  The above exclusion for cessation of Works for more than 3 months shall apply only where cessation is
• 10 Days prior to
• 450 days after that
• If none deleted, read as '450 days after that
• rules/ on the date 10 days before the latest date for submission o
• The Project Board shall meet at least every 60 days, unless otherwise agreed in accordance
• the Applicant’s current principal banker dated within past 6 months, stating that, to the best of its knowl
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• 2)* earlier than 14 days in the case of communicating electronic
• ally, or 16 days in the case of ordinary post after noti
• ie/standard-conditions-of-engagement/> on the date 10 days before the latest date for submission o

TENDER DOCUMENTS [FTS9-v1.10-16-09-2024 (1).docx, FTS9-v1.10-16-09-2024 (1).docx, Without affecting its other

[FTS9-v1.10-16-09-2024 (1).docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: QC-Part-2-v1.1-04-11-2024.docx, ITT-S2b-v2.0-04-11-2024.docx, Schedules A and B (where appropriate), and any other tender information supplied, all as.