Request for Tenders for the provision of Vehicle Maintenance Services for St John of God Community Services clg – Dublin Southeast Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St John of God Community Services clg ran this procurement for “Request for Tenders for the provision of Vehicle Maintenance Services for St John of God Community Services clg – Dublin Southeast Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the provision of Vehicle Maintenance Services for St John of God Community Services clg – Dublin Southeast Services
• Buyer: St John of God Community Services clg
• uccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €12,700,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Trader's Service Indemnity €2,000,000 € Name of Insurer
• the proposed Services Contracts may amount to some €1,500,000 (excl
• Motor Trader's Service Indemnity €2,000,000 €
• to minimum requirements for routine maintenance
• Minimum requirement for routine service
• [Vehicle Maintenance Tender_SJoG CS DSE.pdf] 1
• Vehicle Maintenance Services for St John of God
• Community Services clg – Dublin Southeast
• Saint John of God Community Services clg (the “Contracting Authority”) invites tenders Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; uccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl; aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• uccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Product Liability €6.5 million limit in the aggregate per insurance ye
• Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €12,700,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Trader's Service Indemnity €2,000,000 € Name of Insurer

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Therefore, the relevant evidence to satisfy the minimum requirements stated below must be submitted promptly on request by SJOGCS
• [Vehicle Maintenance Tender_SJoG CS DSE.pdf] 1
• Declaration as to Personal Circumstances of Tenderer
• the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• Further details are set out at Appendix 1: Requirements and Specifications.
• [Vehicle Maintenance Tender_SJoG CS DSE.pdf] at Appendix 1: Requirements and Specifications.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• uccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• A percentage mark-up will be required and multiplied by a notional value of €1,000
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• response” description, then the evaluation panel may award a minimum of 60% of the total
• to 12 months with a maximum of 3 such extension or e
• o SJoG CS payment terms are 30 days after the month of delivery
• e right to extend the Term for a period or periods of up to 12 months with

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Vehicle Maintenance Tender_SJoG CS DSE.pdf, Appendix 1:, Appendix 2:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule, Appendix 3:, Appendix 4:.