Electrical Maintenance Services to the HPRA

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Health Products Regulatory Authority ran this procurement for “Electrical Maintenance Services to the HPRA” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Electrical Maintenance Services to the HPRA
• Sector: Building Services & Maintenance
• [Request for Tender- Electrical maintenance Final.pdf] Request for
• Tenders for Electrical Maintenance Services to
• Tenders for Electrical Maintenance Services to the
• HPRA Request for Tender for Electrical Services
• Scope of the services to be covered under this contract.
• [Request for Tender- Electrical maintenance Final.pdf] Closing date for Tenders
• Detailed Responsibilities and Scope of Services
• [Request for Tender- Electrical maintenance Final.pdf] . The HPRA is committed to excellence in health product
• The HPRA seeks to appoint an electrical company to maintain electrical systems within its office space of
• approximately 35,000 sq ft. Services required are outlined below. Services required include, but are not Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 6.15 Policy on personal debriefings
• Proposing and implementing low-energy options and retrofitting existing installations to meet
• Propose and implement energy efficiency solutions, including retrofitting existing installations.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance type Required value € Employers liability €12.7m Public Liability €2; 6m Professional Indemnity €500k 5 AWARD CRITERIA Only tenders, wh
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance type Required value € Employers liability €12.7m Public Liability €2
• 6m Professional Indemnity €500k 5 AWARD CRITERIA Only tenders, wh
• Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12.7 million € Public Liab
• 6 million € Professional Indemnity €500k € AND I confirm that if successful € Professional Indemnity €500k € AND

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Request for Tender- Electrical maintenance Final.pdf] Request for
• General Declarations and Financial Requirements
• [Request for Tender- Electrical maintenance Final.pdf] Closing date for Tenders
• [Request for Tender- Electrical maintenance Final.pdf] . The HPRA is committed to excellence in health product
• limited to the below Scope of Requirements and Appendix 1 - Detailed Responsibilities and Scope of Work.
• [Request for Tender- Electrical maintenance Final.pdf] Routine inspections to prevent potential issues.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• after 24 months, unless it is otherwise terminated in a
• e right to extend the Term for a period or periods of up to 12 months with a
• ontinues for 60 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• Contract and Relationship Management

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender- Electrical maintenance Final.pdf, RFT title:, APPENDIX 1.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: APPENDIX 2, APPENDIX 3 CONTRACT, Appendix 1 - Detailed Responsibilities and Scope of Work..