Invitation to Tender for Port of Cork Phase 4 Upgrade Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Port of Cork Company ran this procurement for “Invitation to Tender for Port of Cork Phase 4 Upgrade Works” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 1 are as follows: Category of Specialist Date for warranty Amount withheld Minimum indemnity limit for professional indemnity insurance Maximum excess for professional indemnity insurance Cathodic Protection System Designer Contract Date €150,000 €1,500,000 2% Fender System Designer Contract Date €150,000 €1,500,000 2%
• 5 Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• 1. It has not been guilty of serious misinterpretation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, 1. Yes [ ] No [ ]
• 1. It has been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and 1. Yes [ ] No [ ]
• 5. As defined in Article 1 of the Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15). ↑
• 11. As defined in Article 1 of the Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15). ↑
• 17. *Taking into account the character of the crimes committed (punctual, repeated, systematic....) the explanation should show the adequacy of the measures
• 17. Taking into account the character of the crimes committed (punctual, repeated, systematic....) the explanation should show the adequacy of the measures to taken. ↑
• in regards to quality control. Applicants must also provide evidence of a safety management system.
• Evidence in support of the declarations in Appendix 1 and any requirements set out above must be
• Applicants may provide third party certification that their safety management system is in Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• overlap a minimum of 100mm onto the existing Marine
• Health and Safety Policy and Organisation;
• a general Health and Safety policy document

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS and Designer € 1,500,00017 The excess as stated here: Maximum perm; issible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor and as PSCS and Designer will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Average Yearly Turnover arising from the area of work specified: Civil Engineering 15 € 2,500,000 CA SUPPLEMENTARY REQUIREMENTS: Click or
• Geographic / facility constraints — 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro) Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Average Yearly Turnover arising from the area of work specified: Civil Engineering 15 € 2,500,000 CA SUPPLEMENTARY REQUIREMENTS: Click or
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS and Designer € 1,500,00017 The excess as stated here: Maximum perm
• issible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor and as PSCS and Designer will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• Public Liability Insurance Requirements Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,00019 Maximum level of excess for property only* for any one incident below which the Works Contractor and as PSCS will bear the cost: € 10,000 *No excess is permitted in respect of de
• 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro)

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 3g EMPLOYER’S LIABILITY INSURANCE Requirement: YES Response Type: DECLARATION REQUIRED Type of Evaluation: PASS/FAIL 19 If no value entered it shall read as €6,500,000 (six million five hundred thousand euro)
• CVs are to include details of experience for a minimum of 3 No
• CVs are to include of experience for a minimum of 3 No
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx] Applicants must complete Tables A, B & C below.
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx] ([8]);* 3. Fraud([9]); 4. Terrorist offences or offences linked to terrorist activities ([10]); 5. Money laundering or terrorist financing ([11]); 6. Child labour and other forms of trafficking in human beings ([12]). Yes [ ] No [ ] [If the relevant documentation is available electronically, please indicate the web address, issuing authority or body, precise reference of the documentation. Click here and insert details] ([13]).
• [Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx] here and insert details] ([15])

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Within 3 months after receipt of the Contractor’s final statement, the Employer’s
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative shall issue this certificate as
• the date 10 days before the last day for receipt of the
• 2 shall be final and binding on the Parties unless, within 28 days after receiving notice of the determina
• Within 14 days of receipt of the payment claim notice
• Within 3 months after receipt of the Contractor’s final
• Employer, the Contractor shall pay the amount due within 14 days of receipt of the

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: not later than 5 days after the date agreed between the
• Within 14 days of receipt of the payment claim notice
• pay the amount due on the invoice within 21 days after receiving the invoice
• If, within 14 days of the issue of the certificate of Subs
• 3 within 21 days after receiving the invoice [less any a
• Within 2 months after Substantial Completion of the Wor
• Within 3 months after receipt
• Within 3 months after receipt of the Contractor’s final
• As soon as practicable, no more than 3 months, after the Defects Certificate is issue
• Employer shall pay the amount due on the invoice within 21 days after receiving the invoice
• Employer, the Contractor shall pay the amount due within 14 days of receipt of the
• amount due shall be paid within 30 days of receipt of a demand for payment

TENDER DOCUMENTS [Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx, [

[Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx, Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Click here and

[Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx, Click here and insert

[Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx, 24200-MWP-02-00-DR-S-0200 - SITE LOCATION PLAN.pdf.