Tender No 1 2025 Event Management

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Irish Air Navigation Service ran this procurement for “Tender No 1 2025 Event Management” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Buyer: The Irish Air Navigation Service
• rer shall be required to supply its Tax Clearance Access Number and
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• nderers must provide details of conformance (if any) to the ISO 9000 series or any other equivalent standard or system
• [RFT 1-3 Event Management Services RFT 1-3.docx]
• [RFT 1-3 Event Management Services RFT 1-3.docx] TENDER PROCEDURE: OPEN
• [RFT 1-3 Event Management Services RFT 1-3.docx] _______________________________________________________________
• [RFT 1-3 Event Management Services RFT 1-3.docx] * 1. AirNav Ireland (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• 2. The Contracting Authority, AirNav Ireland, is a commercial semi-State company responsible for the provision of air traffic management and related services in Irish-controlled airspace. The Company was incorporated on 2nd February 2023, pursuant to the Air Navigation and Transport Act 2022, following a State decision to separate out the air traffic management functions from The Irish Aviation Authority into a separate stand-alone commercial entity.
• [RFT 1-3 Event Management Services RFT 1-3.docx] hran, Co. Dublin
• 3. The Contracting Authority reserves the right to extend the Term beyond the date of completion of the services specified in 1.4 above, for additional periods of 12 months, not to exceed two periods of 12 months, on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
• [RFT 1-3 Event Management Services RFT 1-3.docx] 2.1 IMPORTANT NOTICES Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1. Tenderers must outline their organisation’s policy on Health & Safety.
• 1. Tenderers must provide a policy statement on the protection of the environment, good environmental practice and sustainability.
• 2. Tenderers must provide the name, title, and contact details for the person responsible in their company for their Environmental and Sustainability policy.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred insurances:; Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred thousand) Professional Indemnity €6,500,000 (six million five hundred thousand) 2
• Certifications — l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred insurances:; Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred thousand) Professional Indemnity €6,500,000 (six million five hundred thousand) 2
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred insurances:
• Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred thousand) Professional Indemnity €6,500,000 (six million five hundred thousand) 2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 1 (Section 4) Requirements and Specifications
• Appendix 2 (Section 5) Pricing Schedule
• Appendix 4 Contract Terms and Conditions
• [RFT 1-3 Event Management Services RFT 1-3.docx] * 1. AirNav Ireland (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm in the statement required under paragraph 2.4 below that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.
• 1. To submit all documentation which this RFT requires to be submitted

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 (thirteen million) Public Liability €6,500,000 (six million five hundred insurances:
• [RFT 1-3 Event Management Services RFT 1-3.docx]
• Appendix 4 Contract Terms and Conditions
• 2. Any contract that may result from this Competition (the “Contract”) will be issued for a term of up to 3 years (“the Term”) subject to the conditions set out at paragraph 1.6 below.
• 3. The Contracting Authority reserves the right to extend the Term beyond the date of completion of the services specified in 1.4 above, for additional periods of 12 months, not to exceed two periods of 12 months, on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
• The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm in the statement required under paragraph 2.4 below that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.
• 2.3.1 Tenderers shall confirm acceptance of the Terms and Conditions of the Contract at Appendix 4 to this RFT as part of their Tender submission by signing the Tenderer’s Statement at Appendix 3. Tenderers may not amend the Contract.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3

Deadline phrases

• The Company was incorporated on 2nd February 2023, pursuant to the Air Navigation and Transport Act 2022, following a State decis
• 00pm on 6th March 2025 (the “Tender Deadline”)

Scale / volume phrases

• 4 above, for additional periods of 12 months, not to exceed two periods of 12 months
• that all prices quoted in the Tender will remain valid for 180 days commencing from the Tender Deadline
• remain valid for 180 days commencing from the Tender Deadline
• Most recent accounts should not be greater than 12 months old from date of tender submission

TENDER DOCUMENTS [RFT 1-3 Event Management Services RFT 1-3.docx, RFT 1-3 Event Management Services RFT 1-3.docx, RFT 1-3 Event Management Services RFT 1-3.docx] ![A picture containing graphics, gr.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT 1-3 Event Management Services RFT 1-3.docx] TENDER PROCEDURE: OPEN, RFT 1-3 Event Management Services RFT 1-3.docx] _________________, Appendix 1 (Section 4) Requirements and Specifications.