Upgrades to Aras an Chontae - Roscommon County Council

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Roscommon County Council_424 ran this procurement for “Upgrades to Aras an Chontae - Roscommon County Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• Suitability Assessment Questionnaire (PW2- Part 2) and supporting information requested in
• arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance
• Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and
• [ITT-W2 Instructions to Tenderers Updated.pdf] shall be required to supply its Tax Clearance
• their organisation or service provision. Tenderers will only be evaluated on the information
• • the Contracting Authority’s third party service providers, such as financial, legal and
• [ITT-W2 Instructions to Tenderers Updated.pdf] ’s third party service providers, such as financial, legal and
• eTenders platform. The Contracting Authority may under section 2.2 still issue any information it
• considers appropriate on the eTenders platform following withdrawal of the query.
• platform, Applicants are advised to ensure that they give sufficient time to allow for the successful
• for this purpose. Applicants should ensure that their operating system has sufficient capacity to

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Roscommon County Council Preliminary Phasing Programme Rev B
• [Volume A - 2. Mechanical Drawings.zip] C:\Users\Lauri_a\OneDrive - IR\Desktop\AL\MW\23-003 - Roscommon\Drawings\Current\2309-ME-5251_5261 - Ventilation Layouts - MW.dwg ME-5251 - Ventilation SF (Existing) 07/07/2024 20:59:20 Lauri_A DWG To PDF.pc3 ISO full bleed A3 (420.00 x 297.00 MM) 1:1
• [Background Information.zip] Content from the zip file /tmp/tmposslcbvg.zip:
• Contracting Authority’s record management and retention policy, a copy of which can be obtained

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• [Letter of Invitation to Tender Rosc Co Co Rev A Nov 2024.pdf] 1
• the cost of preparing and submitting any Tender be paid by the Contracting Authority.
• The Contracting Authority will accommodate site visits during the tendering period and those
• [Letter of Invitation to Tender Rosc Co Co Rev A Nov 2024.pdf] . Walshe C.Eng. (F)
• Roscommon County Council External Duty Holder Prequalification Questionnaire

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 21 Month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• [Health and Safety.zip] Content from the zip file /tmp/tmp7sw7lbkg.zip:
• [Volume A - 2. Mechanical Drawings.zip] Content from the zip file /tmp/tmp792lol4c.zip:
• [Volume A - 2. Mechanical Drawings.zip] C:\Users\Lauri_a\OneDrive - IR\Desktop\AL\MW\23-003 - Roscommon\Drawings\Current\2309-ME-5251_5261 - Ventilation Layouts - MW.dwg ME-5251 - Ventilation SF (Existing) 07/07/2024 20:59:20 Lauri_A DWG To PDF.pc3 ISO full bleed A3 (420.00 x 297.00 MM) 1:1
• [Upgrades to Aras an Chontae - Roscommon County Council.zip] [ZIP containing 15 files]
• [Background Information.zip] Content from the zip file /tmp/tmposslcbvg.zip:
• [Volume C Pricing Documents.zip] Content from the zip file /tmp/tmpa0fs8imr.zip:
• [Suitability Assessment.zip] Content from the zip file /tmp/tmpfn7dii0x.zip:

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Letter of Invitation to Tender Rosc Co Co Rev A Nov 2024.pdf, ITT-W2 Instructions to Tenderers Updated.pdf, schedule of documents listed hereunder,.
• eTenders CFT / notice reference: contract notice for the Works to etenders and where.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: schedule of documents to be returned with your tender submission., Schedule of Tender Documents; See attached schedule on page 2, Schedule of Documents for Return; See attached schedule on page 3.