Maintenance and Servicing of existing Fire Detection Alarm and Emergency Lighting Systems

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Muiriosa Foundation Ltd ran this procurement for “Maintenance and Servicing of existing Fire Detection Alarm and Emergency Lighting Systems” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Maintenance and Servicing of existing Fire Detection Alarm and Emergency Lighting Systems
• Sector: Building Services & Maintenance
• , then all units must be serviced on or before 31st October 2025
• ● On call support system 24/7, 365 days per year
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx]
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] disclaim any and all liability arising out of such documentation or information and any errors or omissions in or from the documents and information.
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] The Muiríosa Foundation provide a range of services and supports to persons with an intellectual disability (and their families) – residential services, respite, day services, education, and multidisciplinary supports – across six midland counties: Kildare, Laois, Offaly, Westmeath, Meath and Longford with a small number of staff based in Tipperary and Kilkenny. Our headquarters are at Moore Abbey, Monasterevin, Co. Kildare, W34 E433.
• The Muiríosa Foundation is a company limited by guarantee with a registered charity number with full governance responsibility for the services. The Board of Directors of the Muiríosa Foundation has full responsibility for overseeing all aspects of the service.
• While our origins lie in the traditional, care-oriented model of service delivery, we have in recent years been working intentionally to promote a view of the person with an intellectual disability as a participating citizen in society, participation embedded within a broad range of roles and relationships.
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] The Muiriosa Foundation is undertaking a Call for Tender for the maintenance and servicing of our existing fire detection & alarm systems and emergency lighting systems. Maintenance and servicing is required in numerous different locations in Laois, Offaly, Tipperary, Kildare, Meath, Westmeath and Longford as per appendix 6, 7 & 8 and these lists may vary from time to time. This tender also includes installation of new fire detection & alarm systems and emergency lighting systems in Muiriosa Foundation owned properties when required.
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] 1.0 Scope of Fire Detection & Alarm System Maintenance
• The purpose of this Call for Tender (CFT) is to invite prospective suppliers to submit a tender for the provision of Maintenance and Servicing of our existing Fire Detection & Alarm Systems and Emergency Lighting systems, which related principally to: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: Maintenance and Servicing of existing Fire Detection Alarm and Emergency Lighting Systems
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] The Muiriosa Foundation is undertaking a Call for Tender for the maintenance and servicing of our existing fire detection & alarm systems and emergency lighting systems. Maintenance and servicing is required in numerous different locations in Laois, Offaly, Tipperary, Kildare, Meath, Westmeath and Longford as per appendix 6, 7 & 8 and these lists may vary from time to time. This tender also includes installation of new fire detection & alarm systems and emergency lighting systems in Muiriosa Foundation owned properties when required.
• The purpose of this Call for Tender (CFT) is to invite prospective suppliers to submit a tender for the provision of Maintenance and Servicing of our existing Fire Detection & Alarm Systems and Emergency Lighting systems, which related principally to:
• ● Planned preventative maintenance and servicing of existing fire detection & alarm systems and emergency lighting systems.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; UsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ZCQcvAkbLwkxprkjuijFxpzpf23ZGM9NXDyuwNP7SWQ%3D&reserved=0) “product liability would normally be €6.5m for any one occurrence and in the aggre; Public Liability Insurance Minimum €6,500,000 for any one claim or series of claims ar
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• UsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ZCQcvAkbLwkxprkjuijFxpzpf23ZGM9NXDyuwNP7SWQ%3D&reserved=0) “product liability would normally be €6.5m for any one occurrence and in the aggre
• Public Liability Insurance Minimum €6,500,000 for any one claim or series of claims ar
• Employers Liability Insurance Minimum €13,000,000 for any one claim or series of claims ar
• Product Liability Minimum €6,500,000 for any one claim or series of claims ar
• PROOF OF INSURANCES Please note that the Muiríosa Foundation’s minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of: €13,000,000 Public Liability Insurance: €6,500,000 Product Liability Insurance €6,500,000 1

5. Award criteria & scoring

3. Cost 20% 20% not stated not stated The documents indicated a staged process (qualification, then tender). Any explicit MEAT split is captured above where a numeric line was visible; otherwise it remained not specified in the provided text extract.

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• UsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ZCQcvAkbLwkxprkjuijFxpzpf23ZGM9NXDyuwNP7SWQ%3D&reserved=0) “product liability would normally be €6.5m for any one occurrence and in the aggre
• D%3D%7C0%7C%7C%7C&sdata=ZCQcvAkbLwkxprkjuijFxpzpf23ZGM9NXDyuwNP7SWQ%3D&reserved=0) “product liability would normally be €6.5m for any one occurrence and in the aggregate per insurance year
• *The following minimum requirements will apply to the successful Tenderer, please confirm your ability to meet these requirements by signing this declaration
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] The Muiriosa Foundation is undertaking a Call for Tender for the maintenance and servicing of our existing fire detection & alarm systems and emergency lighting systems. Maintenance and servicing is required in numerous different locations in Laois, Offaly, Tipperary, Kildare, Meath, Westmeath and Longford as per appendix 6, 7 & 8 and these lists may vary from time to time. This tender also includes installation of new fire detection & alarm systems and emergency lighting systems in Muiriosa Foundation owned properties when required.
• The purpose of this Call for Tender (CFT) is to invite prospective suppliers to submit a tender for the provision of Maintenance and Servicing of our existing Fire Detection & Alarm Systems and Emergency Lighting systems, which related principally to:
• The purpose of this Call for Tender (CFT) is to invite prospective suppliers to submit a tender for the provision of the maintenance and servicing of our existing emergency lighting systems, which related principally to:

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• he information contained in this document at any time up to 7 days before the final date for receipt of te
• Without prejudice to the principle of equal treatment, The Muiríosa
• Without prejudice to the principle of equal treatment, The Muiríosa Foundation is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, Tenderers are advised to ensure that they return comprehensive tender submissions in order to avoid the risk of elimination from the competition.
• [CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx] The Muiríosa Foundation provide a range of services and supports to persons with an intellectual disability (and their families) – residential services, respite, day services, education, and multidisciplinary supports – across six midland counties: Kildare, Laois, Offaly, Westmeath, Meath and Longford with a small number of staff based in Tipperary and Kilkenny. Our headquarters are at Moore Abbey, Monasterevin, Co. Kildare, W34 E433.
• Currently there are three regions, each led by a Regional Director: Kildare, Laois/ Offaly (which includes Tipperary and Kilkenny) and Westmeath/Meath/Longford. A section known as the Person Centred Wing, is separate to the Regional Structure and there are staff members across all of the counties linked to the Person Centred Wing. This is broken down to approximately 190 locations and 1,200 staff.
• The Muiríosa Foundation is a company limited by guarantee with a registered charity number with full governance responsibility for the services. The Board of Directors of the Muiríosa Foundation has full responsibility for overseeing all aspects of the service.
• While our origins lie in the traditional, care-oriented model of service delivery, we have in recent years been working intentionally to promote a view of the person with an intellectual disability as a participating citizen in society, participation embedded within a broad range of roles and relationships.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT 4643432 Fire Detection Servicing Alarm - Emergency Lighting Systems 0711.docx, RFT) document is provided in the strictest confidence and has been made available s, RFT document thoroughly. While all reasonable steps have been taken to ensure that.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: appendix 6, 7 & 8 and these lists may vary from time to time. This tender also includes, Schedule at Appendix 1 to the CFT., Appendix 5 for self declaration. .