St. Peter and Paul's National School Toilet Services Upgrade Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------------------|--------------------------------|-------------------------------|------------------|----------|----------------|------|-----------------------------------|------------------|-----------------------------|-------------------------| St. Peter and Paul's National School Toilet Services Upgrade Works Construction & Civil Engineering not disclosed not stated Open Procedure not stated Drumconrath, Co. Meath Completion by 3rd January 2025 3rd January 2025

2. Scope of Work

The contract involves upgrading toilet facilities at St. Peter and Paul's National School in Drumconrath, Co. Meath. The contractor will be responsible for comprehensive works that include the removal of existing fixtures, installation of new plumbing systems, and ensuring compliance with health and safety regulations. The scale of the project is significant, as it impacts the daily operations of the school.

Key activities include:

• Demolition: Removal of existing toilet fixtures and fittings.
• Plumbing Installation: Installation of new plumbing systems, including water supply and drainage.
• Electrical Works: Upgrading electrical systems to support new fixtures.
• Finishing Works: Installation of new toilet partitions, sinks, and other fixtures.
• Health and Safety Compliance: Adherence to S.I. No. 386/2006 — Safety, Health and Welfare at Work regulations.
• Site Management: Daily management of site activities to ensure minimal disruption to school operations.

The project must be completed by 3rd January 2025, with all works needing to be handed back to the school by this date.

3. Background & buyer context

This procurement aligns with the ongoing efforts to enhance educational facilities under the Department of Education's initiatives. The upgrade is part of a broader strategy to improve infrastructure in schools, ensuring that facilities meet modern standards for health and safety. The urgency of this tender arises from the need to address outdated toilet facilities that do not comply with current health regulations. The school has not previously undertaken similar upgrades, indicating a fresh approach to facility management.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 for any one event.
• Employer's Liability Insurance: Minimum cover of €13,000,000 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: The contract supervisor must have a minimum of five years’ experience in a contract supervisory role.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on a balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Must use the specified format in the Pricing Document.
• Case studies: Provide 2 relevant case studies, each valued between €50,000 and €250,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Bidders are encouraged to visit the school before submission, with arrangements to be made in advance.
• Submission portal: All submissions must be made via eTenders, following specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Completion Date: All works must be completed by 3rd January 2025.
• Payment Terms: Payments will be made upon completion of milestones as defined in the contract.
• Key SLAs/KPIs: Compliance with health and safety regulations is mandatory.
• Liquidated Damages: If the contractor fails to complete the works on time, liquidated damages will apply at a rate specified in the contract.
• Termination Clauses: The client may terminate the contract if the contractor fails to meet obligations.
• IP Ownership: All documents and designs produced during the project will be owned by the client.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Tight Timeline: The requirement to complete works by 3rd January 2025 may pose challenges, especially if unforeseen issues arise during construction.
• Insurance Requirements: The high levels of required insurance may limit participation from smaller contractors.
• Site Access: Limited access to the school during operational hours could complicate scheduling and execution of works.
• Health and Safety Compliance: Strict adherence to health and safety regulations is mandatory, which may require additional oversight and resources.

10. SME fit assessment

Small to medium enterprises (SMEs) that can credibly bid for this tender should have:

• Size/Specialism: Experience in school construction or similar projects, with a focus on plumbing and electrical works.
• Certifications: Relevant health and safety certifications, though specific certifications are not mandated in this tender.
• Consortium/Sub-contracting: Allowed, which may enable smaller firms to partner with others to meet capacity requirements.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a competitive bid, considering the documentation and site visit.
• Pwin Signal: The absence of an incumbent contractor may provide opportunities for new entrants, but the high insurance requirements could deter some SMEs.

11. Where to dig deeper

• Source RFT filename(s): Invitation to Tender Letter.pdf, Schedule of Tender Documentation.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments: Volume A Works Requirements, Volume C Pricing Document, AI4 PW-CF6_Short Works Contract.