Provision of Coaching training to groups of local government employees

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of coaching training to groups of local government employees. The selected contractor will deliver a comprehensive coaching program designed to enhance the skills and competencies of local government staff. The scale of the project encompasses multiple training sessions aimed at various groups within local authorities.

Key activities include:

• Training Delivery: Conducting a minimum of 125 hours of accredited coach education.
• Coaching Practice: Providing a minimum of 250 hours of coaching practice.
• Supervision: Ensuring a minimum of 9 months of supervision for trainees.
• Program Structure: Developing a structured training program that includes both in-person and remote delivery methods.
• Accreditation: Ensuring that the training meets the standards set by relevant accrediting bodies, such as EMCC, ICF, or AC.
• Post-Training Support: Offering follow-up supervision and additional resources to support trainees after the initial training sessions.
• Promotional Strategy: Implementing a strategy to encourage participation from local authority employees in the training program.

The contractor must demonstrate effective and efficient technical resources to deliver these services as specified by the contracting authority.

3. Background & buyer context

This tender is being procured to enhance the skills of local government employees as part of a broader initiative to improve public service delivery. The Local Government Management Agency (LGMA) aims to foster professional development within local authorities, aligning with government policies focused on workforce development and public sector efficiency. The initiative is part of ongoing efforts to provide high-quality training and support to local government staff, ensuring they are equipped to meet the evolving demands of their roles.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Tenderers must confirm that their turnover exceeded €1.5 million.
• Insurance:
• Employers Liability: €13,000,000
• Public Liability: €2,600,000
• Professional Indemnity: €1,000,000
• Cyber Liability: €2,000,000
• Certifications: Tenderers should hold relevant certifications from recognized bodies (e.g., EMCC, ICF, AC).
• Past experience: A minimum of 2 comparable projects delivered within the last 3 years.
• Personnel: Access to skilled personnel, including trainers with:
• A formal coaching qualification from a recognized institution.
• A minimum of 125 hours of accredited coach education.
• A minimum of 250 hours of coaching practice.
• A minimum of 9 months of supervision.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the provided template, adhering to any page limits.
• CVs: Include CVs for all proposed trainers, limited to 2 pages each.
• Pricing schedule: Complete the specified pricing template, detailing costs per trainee.
• Case studies: Provide at least 2 case studies of similar projects, including project value and outcomes.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via eTenders, following the specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: Not specified.
• Payment terms: Payments will be made based on the agreed pricing schedule, contingent upon successful delivery of training sessions.
• Key SLAs/KPIs: Performance indicators will be established to measure training effectiveness and participant satisfaction.
• Liquidated damages: Not specified.
• Termination clauses: The contracting authority reserves the right to terminate the contract for non-compliance or failure to meet performance standards.
• IP ownership: All training materials developed under the contract will remain the property of the contracting authority.
• Sub-contracting rules: Sub-contracting is allowed, but all parties must meet the eligibility criteria.

9. Risks, red flags & unusuals

Potential risks and red flags include:

• Turnover threshold: The requirement for a minimum turnover of €1.5 million may limit participation from smaller firms.
• Insurance levels: High insurance requirements could pose a barrier for some bidders.
• Training delivery: The need for remote delivery capabilities may disadvantage firms without established online training systems.
• Post-training support: The expectation for comprehensive post-training support may require additional resources that not all bidders can provide.

10. SME fit assessment

Small and medium enterprises (SMEs) that can credibly bid for this tender should:

• Have experience in delivering training programs, particularly in coaching.
• Hold the necessary insurance and certifications.
• Be able to demonstrate access to qualified trainers with relevant experience.
• Consider forming a consortium or subcontracting to meet the personnel and resource requirements.
• Expect a bid preparation effort of approximately 10-15 days, factoring in the need for detailed documentation and case studies.
• Be aware that the incumbent may have an advantage if they have previously delivered similar training programs.

11. Where to dig deeper

• Source RFT filename: Coaching Framework 2024 TRD 241001.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix A — Suitability Assessment
• Appendix B — Pricing Schedule
• Appendix C — Quality Assurance Requirements