Call for Tender (CFT) for a Contract for the provision of Graphic Design Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of graphic design services to Asiera CLG. The contractor will be responsible for delivering a range of design projects, including but not limited to reports, banners, and flyers. The scale of work is expected to encompass multiple projects over the contract duration, with specific requirements for each project.

The key activities include:

• Annual Report Design:

• Design and print an approximately 100-page report.

• Prepare up to three design concepts and refine the preferred option.

• Include graphs, tables, and illustrations.

• Deliver final versions in print-ready and digital formats.

• Pull-up Banner Design:

• Create a pull-up banner measuring 850cm x 2.2m.

• Provide up to three design concepts with rounds of revisions.

• Flyer Design:

• Design an A4 format flyer (2 pages, double-sided).

• Include up to three rounds of layout/content changes.

• Quality Assurance:

• Implement quality assurance practices throughout the design process.

• Project Management:

• Maintain effective communication with Asiera CLG and manage timelines for project delivery.

• Cost Breakdown:

• Provide a detailed cost breakdown for all services rendered, including professional services and print costs.

3. Background & buyer context

This tender is being issued as part of Asiera CLG's ongoing efforts to enhance its marketing and communications capabilities. The procurement aligns with strategic objectives to improve public engagement and visibility through professional graphic design. Asiera CLG has a history of working with various design firms but is seeking to establish a new contract to ensure fresh perspectives and innovative design solutions.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €200,000 in any of the last three financial years.

• Insurance:

• Public & Products Liability: €6.5 million per claim.

• Employers' Liability: €13 million per claim.

• Professional Indemnity Insurance: €5 million per claim.

• Motor Insurance: €6.5 million for commercial vehicles.

• Certifications: Not specified for this tender.

• Past experience: Evidence of successful delivery of at least two contracts of a similar nature and scope.

• Personnel:

• Senior Graphic Designer: Minimum of 3 years' experience.

• Junior Graphic Designer: Less than 3 years' experience.

• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split is based on the Most Economically Advantageous Tender (MEAT) principle. There are no specified minimum scoring thresholds per criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the provided template with a maximum of 2,000 words excluding images/diagrams.

• CVs: Not required.

• Pricing schedule: Complete the specified format in the provided template.

• Case studies: Details of two comparable projects, including contract value and management approach.

• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.

• Mandatory site visit: Not specified for this tender.

• Submission portal: All submissions must be made via eTenders, adhering to any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified for this tender.

• Payment terms: Payments will be made based on the agreed pricing schedule.

• Key SLAs/KPIs: Not specified for this tender.

• Liquidated damages: Not specified for this tender.

• Termination clauses: Not specified for this tender.

• IP ownership: All intellectual property created during the contract will belong to Asiera CLG.

• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €200,000 may limit participation from smaller firms, potentially favouring larger incumbents.

• The absence of specified mandatory certifications could lead to variability in the quality of submissions.

• The lack of detailed timelines for project delivery may create ambiguity in expectations for bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with capabilities in graphic design. Viable bidders should have:

• Experience in delivering graphic design services, particularly in report and promotional material design.

• The capacity to manage multiple projects simultaneously.

• A team structure that includes at least one senior graphic designer with a minimum of three years' experience.

• Consortium or sub-contracting arrangements are not explicitly mentioned, suggesting that bidders should be prepared to deliver the services independently.

• Bid preparation may require several days to compile the necessary documentation and case studies.

• The presence of an incumbent or previous suppliers may indicate a competitive landscape, but the absence of specific past winners allows for new entrants.

11. Where to dig deeper

• Source RFT filename: Call for Tender (CFT) for a Contract for the provision of Graphic Design Services
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix 1: Tender Requirements
• Appendix 2: Cost Response Table
• Appendix 3: Tenderer’s Statement