National Electro Fishing Equipment Servicing and Maintenance

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the servicing and maintenance of electro fishing equipment for Inland Fisheries Ireland (IFI) at a national level. This includes ensuring that all equipment is operational and compliant with relevant standards, thereby supporting IFI's mission to manage and protect fishery resources.

Key activities include:

• Servicing of Equipment: Regular maintenance and servicing of electro fishing equipment, including backpack and boat-based systems.
• Repair Services: Addressing any faults or issues identified during servicing, ensuring equipment is restored to full operational capacity.
• Calibration: Ensuring that all electro fishing equipment is calibrated to meet safety and operational standards.
• Documentation: Maintaining detailed records of all servicing and repairs conducted, including dates, equipment types, and nature of work performed.
• Response Time: Completing service cycles from collection to delivery within 5 days.
• Reporting: Providing regular reports to IFI on the status of equipment and any recommendations for upgrades or replacements.

The work will be conducted across various IFI regional locations, ensuring that all equipment used in fishery management is maintained to the highest standards.

3. Background & buyer context

This procurement is initiated as part of IFI's ongoing commitment to maintain and enhance the quality of its electro fishing operations. The need for reliable and well-maintained equipment is critical for effective fishery management and conservation efforts. The contract aligns with national policies aimed at sustainable fisheries and environmental protection. The current contract holder is not specified, but the procurement aims to ensure competitive service delivery and potentially improve operational efficiencies.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €100,000 for each of the last three financial years.
• Insurance:
• Employers Liability: €13 Million
• Public Liability: €6.5 Million
• Professional Indemnity: €1 Million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of their financial standing and insurance coverage as part of their submission.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, with a maximum of 2 pages each.
• Pricing schedule: Complete the pricing schedule using the specified template.
• Case studies: Provide 2 case studies of similar projects, with values ranging from €50,000 to €200,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Submission portal: All submissions must be made via the eTenders platform, following specified format rules.

7. Key dates & process

8. Contract terms that matter

Key terms include:

• Contract Duration: Initial term of 2 years, with the possibility of 2 one-year extensions based on performance.
• Payment Terms: Payments will be made in accordance with the Services Contract, with fixed pricing for the duration of the contract.
• Key SLAs/KPIs: Timely completion of service cycles within 5 days.
• Liquidated Damages: Not specified for this tender.
• Termination Clauses: Not specified for this tender.
• IP Ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the prime contractor must be designated.

9. Risks, red flags & unusuals

Potential concerns include:

• The turnover requirement of €100,000 may limit participation to smaller firms, potentially excluding capable bidders.
• The lack of specified past experience requirements may lead to variability in the quality of bids.
• The absence of a clear incumbent may indicate a lack of continuity in service, which could affect operational stability.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in servicing scientific equipment. Viable bidders should have:

• A proven track record in equipment maintenance and servicing.
• The capability to meet insurance and turnover requirements.
• The option to form consortia or subcontract to meet the tender's demands.
• An estimated bid preparation effort of approximately 10-15 days.
• The competitive landscape may include incumbents or firms with established relationships with IFI, which could influence the probability of winning (Pwin).

11. Where to dig deeper

• Source RFT filename: RFT Electro Fishing Equipment Servicing doc.docx
• eTenders CFT ID: Not specified
• Contact email: Not specified; use the messaging facility on eTenders for queries.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement