Request for Tenders for the Provision of Public Transport Network Mapping and Information Template Development Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| National Transport Authority Request for Tenders for the Provision of Public Transport Network Mapping and Information Template Development Services Services not disclosed not stated Open not stated Ireland 4 years (with an option to extend for 2 years) 2024-11-11T12:00:00+00:00 not stated

2. Scope of Work

The National Transport Authority (NTA) seeks a contractor to provide Public Transport Network Mapping and Information Template Development Services. This contract spans a period of four years, with an option for a two-year extension. The contractor will be responsible for the following activities:

• Schematic Network Maps: Creation of user-friendly schematic maps for cities, towns, and regions, including Dublin, Cork, Limerick, Galway, and Waterford, as well as local areas and hubs such as universities and hospitals.
• Timetable Templates: Development of various templates for travel information, including single route pattern timetables and multiple route timetables, suitable for integration into printed materials and online platforms.
• Design Guidelines: Updating the existing Design Guidelines for the Creation of Public Transport Information to reflect current practices and templates.
• Quality Control: Implementing a robust quality and version control process for all outputs to ensure accuracy and compliance with applicable standards.
• Accessibility Compliance: Ensuring all outputs comply with WCAG 2.1 level AA and relevant EU directives regarding accessibility.
• Interactive Maps: Providing interactive website maps that are pan-able, zoomable, and searchable.
• Regular Updates: The contractor must regularly review and update maps and templates as the transport network evolves.

The contractor will also be required to produce outputs in English and Irish, ensuring the use of the Irish alphabet where applicable.

3. Background & buyer context

The procurement of these services aligns with the NTA's mandate to enhance public transport accessibility and information dissemination. Established under the Dublin Transport Authority Act 2008, the NTA has expanded its functions to include the integration of transport and land use planning across Ireland. This tender is part of the NTA's ongoing efforts to modernize and improve public transport services, ensuring that information is readily available and accessible to all users. The NTA aims to communicate effectively with the public regarding network changes and improvements, thereby enhancing user experience and satisfaction.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover not specified for this tender.
• Insurance:
• Professional Indemnity: €650,000 each and every claim, unlimited any one Period of Insurance.
• Employer's Liability: €2,600,000 each and every claim, unlimited any one Period of Insurance.
• Certifications: Not specified for this tender.
• Past experience: Bidders must demonstrate experience in delivering at least three comparable projects within the last four years.
• Personnel:
• Contract Manager: Minimum 5 years managing contracts and client relationships, with 2 years in public transport projects.
• Senior Graphic Designer: Minimum 5 years’ experience in graphic design related to public transport.
• Junior Graphic Designer: Minimum 2 years’ experience in graphic design.
• Senior Cartographer: Minimum 5 years’ experience in cartography related to public transport.
• Junior Cartographer: Minimum 2 years’ experience in cartography.
• System Developer: Minimum 3 years’ experience in business information systems.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template, limited to 20 A4 pages.
• CVs: For key personnel, limited to 6 A4 pages.
• Pricing schedule: Must be submitted using the specified template.
• Case studies: Three examples of comparable projects, detailing value and scope.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted electronically via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract duration: Initial term of 4 years, with an option to extend for 2 years.
• Payment terms: Not specified in detail; bidders should refer to the pricing submission for specifics.
• Key SLAs/KPIs: Not explicitly detailed; bidders should ensure compliance with quality and delivery timelines.
• Termination clauses: The Authority may terminate the contract with 3 months’ notice.
• IP ownership: All intellectual property created during the contract will belong to the Authority.
• Sub-contracting rules: Not specified; bidders should clarify if sub-contracting is permitted.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The absence of a specified turnover requirement may indicate a preference for established firms, potentially limiting opportunities for smaller businesses.
• Complexity of requirements: The detailed nature of the mapping and template development may pose challenges for bidders without significant experience in public transport projects.
• Quality control expectations: The requirement for robust quality and version control processes may necessitate additional resources and expertise.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should possess:

• Size and specialism: Firms with experience in public transport mapping, graphic design, and information systems are well-suited.
• Consortium or sub-contracting: Not specified; bidders should clarify if collaboration is allowed.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a competitive bid, considering the detailed requirements.
• Pwin signal: The presence of established firms in the sector may indicate a competitive landscape, but the absence of a turnover threshold may open opportunities for SMEs.

11. Where to dig deeper

• Source RFT filename: RFT Public Transport Network Mapping- FINAL.pdf
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Appendix I – Pricing Submission
• Appendix II – Form of Tender
• Appendix IV – Data Protection Notice