Provision of Corporate and HR Services to SEAI

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Sustainable Energy Authority of Ireland (SEAI) seeks to procure consultancy services for corporate and human resources support. The contract is divided into two distinct lots, each requiring specific expertise and deliverables.

Lot 1: Resourcing Services

• Activities:
• Provide operational support for recruitment and staffing.
• Develop and implement resourcing strategies.
• Conduct workforce planning and analysis.
• Assist in the onboarding process for new hires.
• Maintain records and logs for a minimum of six months.

Lot 2: HR & Corporate Services

• Activities:
• Offer strategic HR consultancy, including policy development.
• Provide training and development programs for staff.
• Advise on employee relations and compliance with employment law.
• Support performance management systems.
• Facilitate organizational change initiatives.

Additional Requirements

• The contractor must ensure that all services align with SEAI's operational goals and comply with relevant regulations.
• The estimated effort required for these services is approximately 60 days per annum for both lots combined.

3. Background & buyer context

This procurement is part of SEAI's ongoing efforts to enhance its operational efficiency and effectiveness in delivering energy-related services. The authority has a significant budget of nearly €700 million for 2024, reflecting its commitment to sustainability and energy efficiency. The decision to procure these services now aligns with SEAI's strategic objectives to improve its human resources capabilities and corporate governance. There is no mention of an incumbent provider.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to qualify for evaluation:

• Turnover requirement: A minimum turnover of €260,000 for the last three (3) immediately preceding financial years.
• Insurance:
• Employer's Liability: €13,000,000 limit for any one claim.
• Public Liability: €6,500,000 limit for any one claim.
• Professional Indemnity: €1,500,000 in the aggregate.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must follow the specified format in Appendix 2.
• Case studies: At least 2, demonstrating relevant experience with values between €100,000 and €300,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 2 years, with the possibility of two 12-month extensions.
• Payment terms: Payments will be made in accordance with the Services Contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Standard termination rights apply.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the Prime Contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €260,000 may limit participation to firms with established financial stability.
• The lack of specified certifications and past experience requirements may lead to variability in bid quality.
• The absence of a mandatory site visit could affect bidders' understanding of SEAI's operational environment.

10. SME fit assessment

This tender is suitable for small to medium enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in HR consultancy and corporate services, capable of meeting the turnover requirement.
• Consortium or sub-contracting: Allowed, enabling SMEs to collaborate with larger firms or other SMEs.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a compliant tender.
• Pwin signal: The absence of an incumbent may provide opportunities for new entrants, but the turnover requirement may still favor established firms.

11. Where to dig deeper

• Source RFT filename: RFT Corporate and HR Services 2 Lots.pdf
• eTenders CFT ID: not specified
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement