ComReg T20490 Request for Tenders (RFT) for the Provision of Non-Ionising Radiation (NIR) Surveying services to ComReg

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of Non-Ionising Radiation (NIR) surveying services across approximately 80 sites throughout Ireland. The primary objective is to measure NIR levels at operator transmitter sites to ensure compliance with the International Commission on Non-Ionizing Radiation Protection (ICNIRP) limits.

The contractor's day-to-day activities will include:

• Conducting NIR surveys at designated sites.
• Collecting and analyzing data to assess radiation levels.
• Preparing detailed reports on findings, including compliance status.
• Collaborating with ComReg to address any identified issues.
• Ensuring adherence to safety and regulatory standards throughout the surveying process.

The work will be structured into phases, including:

1. Site Assessment: Initial evaluation of each site to determine specific requirements for surveying.
2. Data Collection: Utilizing specialized equipment to measure NIR levels at each site.
3. Data Analysis: Interpreting the collected data to ensure it meets ICNIRP guidelines.
4. Reporting: Compiling findings into comprehensive reports for ComReg, including recommendations for any necessary actions.

The contractor must demonstrate proficiency in using relevant surveying equipment and methodologies, ensuring accurate and reliable results.

3. Background & buyer context

This procurement aligns with ComReg's ongoing commitment to monitor and regulate telecommunications services in Ireland, particularly concerning public health and safety. The need for NIR surveying services arises from the increasing deployment of telecommunications infrastructure and the necessity to ensure compliance with international safety standards. This initiative is part of ComReg's broader strategy to uphold public safety and environmental standards in telecommunications.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: €6,500,000 for any one claim or series of claims.
• Employer's Liability: €12,700,000 for any one claim or series of claims.
• Professional Indemnity: €125,000 in the aggregate per insurance year.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality. No minimum scoring threshold has been specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the provided template; page limits not specified.
• CVs: For key personnel; page count not specified.
• Pricing schedule: Must adhere to the specified format in the provided template.
• Case studies: Not specified for number or value range.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via eTenders, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 4 years, with the option for one 12-month extension.
• Payment terms: Payments will be made within 15 days of invoice receipt.
• Key SLAs/KPIs: Not specified in the documents.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Allowed with prior approval from ComReg.

9. Risks, red flags & unusuals

Potential concerns include:

• The estimated contract value of €500,000 may suggest a turnover threshold that could limit competition, particularly among smaller firms.
• The requirement for high levels of insurance coverage may pose a barrier for some smaller bidders.
• The lack of specified past experience or personnel requirements could lead to ambiguity in evaluation criteria.

10. SME fit assessment

This tender is open to firms with expertise in environmental monitoring and radiation safety. Viable bidders would typically be small to medium-sized enterprises (SMEs) with experience in NIR surveying or related fields.

• Consortium or sub-contracting: Allowed, with a designated Lead Consortium Member required.
• Indicative bid-prep effort: Estimated at several days, depending on the complexity of the proposal.
• Pwin signal: The absence of specified past experience requirements may favor new entrants, but the high insurance thresholds could deter smaller firms.

11. Where to dig deeper

• Source RFT filename: ComReg T20490 Request For Tenders - Consultancy Service.pdf
• eTenders CFT ID: CFT 4418390
• Contact email: Not specified.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderers’ Statement