Call for Tender for the provision of equipment hire: Marine Camera System

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|-----------------|----------|----------------|------|----------|------------------|---------------------|------------------| Bord Iascaigh Mhara - Irish Sea Fisheries Board (BIM) Call for Tender for the provision of equipment hire: Marine Camera System 32000000 €150,000 not stated Open not stated Ireland not stated 2024-10-29 12:00 not stated

2. Scope of Work

The contract involves the provision of equipment hire for a Marine Camera System, which is essential for monitoring and assessing marine environments. The contractor will be responsible for the daily operation, maintenance, and support of the camera systems, ensuring they meet the specifications outlined by Bord Iascaigh Mhara (BIM).

Key activities include:

• Equipment Provision: Supply and installation of marine camera systems suitable for underwater and surface monitoring.
• Technical Support: Provide ongoing technical support and maintenance for the camera systems throughout the contract duration.
• Data Management: Collect, process, and manage data obtained from the camera systems, ensuring compliance with data protection regulations.
• Training: Deliver training sessions for BIM staff on the operation and maintenance of the camera systems.
• Reporting: Generate regular reports on the performance and data collected from the camera systems, including any technical issues encountered and resolutions implemented.
• Compliance: Ensure all equipment meets relevant health, safety, and environmental standards as specified by BIM.

The contractor must demonstrate the ability to operate in various marine environments, manage logistics for equipment deployment, and provide timely responses to technical issues.

3. Background & buyer context

This tender is being issued as part of BIM's ongoing efforts to enhance marine monitoring capabilities in line with national and EU environmental policies. The procurement aligns with the Government's commitment to sustainable fisheries management and marine conservation. BIM has a history of engaging with contractors for similar services, and this tender aims to build upon previous successes while incorporating advancements in marine technology.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €450,000 in the last three financial years.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Minimum of 2 comparable projects within the last 5 years, each valued at €100,000 or more.
• Personnel: At least one project manager with a minimum of 5 years’ experience in marine technology.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, maximum 10 pages.
• CVs: Include CVs for key personnel, maximum 2 pages each.
• Pricing schedule: Complete the specified pricing template.
• Case studies: Provide 2 case studies of relevant projects, each valued between €100,000 and €200,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via eTenders, following the specified format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract duration is for 12 months, with an option to extend for up to 6 months.
• Payment terms: Payments will be made upon receipt of valid invoices, subject to compliance with contract terms.
• Key SLAs/KPIs: Specific performance indicators related to equipment uptime and response times for technical support.
• Liquidated damages: A penalty of 10% of the total contract value for each week of delay in service delivery, capped at 100%.
• Termination clauses: Either party may terminate the contract with 30 days' notice for non-compliance.
• IP ownership: All intellectual property rights for materials produced under the contract will vest in BIM.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €450,000 may limit participation from smaller firms.
• Technical complexity: The requirement for advanced marine camera systems may favour established firms with prior experience.
• Liquidated damages: The stringent penalty regime for delays could pose financial risks for contractors.
• Limited geographic scope: The tender does not specify geographic constraints, but the nature of the work may inherently favour firms located near marine environments.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid should have:

• Experience in marine technology or environmental monitoring.
• Relevant certifications and insurance coverage as specified.
• Capacity to manage logistics and technical support for marine equipment.
• The ability to form consortia or subcontract for specialized services is not explicitly mentioned, but may be advisable for SMEs lacking certain capabilities.

Bid preparation is estimated to require 5-10 days, depending on the firm's existing resources and experience. The presence of established firms in the sector may indicate a competitive bidding environment.

11. Where to dig deeper

• Source RFT filename: Annex 4 - Services Contract (BIM 2024-22).pdf
• eTenders CFT ID: Not specified.
• Contact email: Not specified.
• Important attachments:
• Appendix B2 — Suitability Assessment
• Mandatory Requirements Schedule