Provision of Sustainability and Environmental, Social and Governance (ESG) Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Co-operative Housing Ireland ran this procurement for “Provision of Sustainability and Environmental, Social and Governance (ESG) Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Sustainability and Environmental, Social and Governance (ESG) Services
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims arisi
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• tion (the “Services Contract”) will be issued for a term of 6 months (“the Term”), after which the expectati
• [Request for Tender (RFT) - Provision of Sustainability and ESG Services.docx] Request for Tenders
• Sustainability and Environmental, Social and Governance (ESG) Services
• 1. Cooperative Housing Ireland (CHI) (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise the development of an organisation-wide Sustainability and Environmental, Social and Governance (ESG) Strategy as well as an Implementation Plan. As an Approved Housing Body (AHB) and social housing provider, we are keen to understand our impact in relation to ESG practices. Our activities are wide ranging from capital investments to acquiring homes; executing capital component replacement works and carrying out repairs and servicing on our homes; placemaking and communities; to delivering community-based services. We are keen to implement an organisation-wide strategy that both fulfils our statutory and regulatory obligations as well as, takes us on a journey of improvement by
• [Request for Tender (RFT) - Provision of Sustainability and ESG Services.docx] homes; executing capital component replacement works and carrying out repairs and servicing on our homes; placemaking and communities; to delivering community-based services. We are keen to implement an organisation-wide strategy that both fulfils our statutory and regulatory obligations as well as, takes us on a journey of improvement by setting yet achievable goals.
• This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “Services Contract”) will be issued for a term of 6 months (“the Term”), after which the expectation will be that the Services outlined in Appendix 1 will be complete.
• We encourage Tenderers to submit their most competitive and realistic cost for the services based on the scope of work and requirements detailed in Appendix 1 – Specification.
• • 1. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• In summary, the Services comprise the development of an organisation-wide Sustainability and Environmental, Social and Governance (ESG) Strategy as well as an Implementation Plan. As an Approved Housing Body (AHB) and social housing provider, we are keen to understand our impact in relation to ESG practices. Our activities are wide ranging from capital investments to acquiring homes; executing capital component replacement works and carrying out repairs and servicing on our homes; placemaking and communities; to delivering community-based services. We are keen to implement an organisation-wide strategy that both fulfils our statutory and regulatory obligations as well as, takes us on a journey of improvement by
• [Request for Tender (RFT) - Provision of Sustainability and ESG Services.docx] homes; executing capital component replacement works and carrying out repairs and servicing on our homes; placemaking and communities; to delivering community-based services. We are keen to implement an organisation-wide strategy that both fulfils our statutory and regulatory obligations as well as, takes us on a journey of improvement by setting yet achievable goals.
• • 1. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits.
• A poor response where limited information was provided, and serious reservations exist. This may be because, for example, insufficient detail is provided, and/or the response has fundamental flaws, is seriously inadequate or seriously lacks credibility with a

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims arisi; ng out of a single occurrence (if self-employed this is not necessary) Public Liability €6.5m any one claim or series of claims arisi
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims arisi
• ng out of a single occurrence (if self-employed this is not necessary) Public Liability €6.5m any one claim or series of claims arisi
• Tenderers must have a minimum annual turnover of €50,000 for their most recent financial year: u
• Declaration that tenderer meets the relevant financial turnover in respect of the contract I confirm that I have the minimum annual turnover (€50,000) pertaining to the contract in accordan

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Declaration that tenderer meets the relevant financial turnover in respect of the contract I confirm that I have the minimum annual turnover (€50,000) pertaining to the contract in accordan
• Appendix 1: Requirements and Specifications 24
• Appendix 3: Tenderer’s Statement 32
• Appendix 4: Declaration as to Personal Circumstances of Tenderer 34
• Appendix 6: Confidentiality Agreement 67

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims arisi
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• I confirm that I have the minimum annual turnover (€50,000) pertaining to the contract in accordance with the terms and conditions detaile
• I confirm that I have the minimum annual turnover (€50,000) pertaining to the contract in accordance with the terms and conditions detailed in paragraph 3
• tion (the “Services Contract”) will be issued for a term of 6 months (“the Term”), after which the expectati
• If the Force Majeure Event continues for 20 days calendar days either Party may terminat
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [

Geographic constraints

• ed in Section 5 – Reporting and Outputs within 6 months of contract start date

Deadline phrases

• received not later than 12:00hrs GMT on 7th November 2024 (the “Tender Deadline”)
• e accepted no later than 12:00hrs GMT on 31st October 2024 unless otherwise published by the Contracting Authority
• ie** **by 12:00hrs GMT on 7th November 2024

Scale / volume phrases

• tion (the “Services Contract”) will be issued for a term of 6 months (“the Term”), after which the expectati
• l year: unless the date of establishment is within the last 12 months, in which
• utputs outlined in Section 5 – Reporting and Outputs within 6 months of contract start date
• n circumstances where no queries are raised within the said 14 day period the invoice shall be deemed acce
• If the Force Majeure Event continues for 20 days calendar days either Party may terminat
• e at 14 days notice
• , without liability for compensation or damages, by serving 1 month written notice to the Contractor
• , without liability for compensation or damages, by serving 3 months written notice to the Client
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

TENDER DOCUMENTS [Request for Tender (RFT) - Provision of Sustainability and ESG Services.docx, Request for Tender (RFT) - Provision of Sustainability and ESG Services.docx, RFT) - Provision of Sustainability and ESG Services.docx] Request for Tenders.

• eTenders CFT / notice reference: OJEU S number Click here and insert details, date Click here and.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1: Requirements and Specifications 24, Appendix 2: Pricing Schedule 31, Appendix 3: Tenderer’s Statement 32.