The provision of Integrated Design Team Services for the Stock Condition Surveying of Limerick City and County Council (LCCC) Existing Housing Stock and the Preparation of Budget Forecasts

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Limerick City and County Council_103432 ran this procurement for “The provision of Integrated Design Team Services for the Stock Condition Surveying of Limerick City and County Council (LCCC) Existing Housing Stock and the Preparation of Budget Forecasts” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: The provision of Integrated Design Team Services for the Stock Condition Surveying of Limerick City and County Council (LCCC) Existing Housing Stock and the Preparation of Budget Forecasts
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• act for services is to survey the whole portfolio of stock (circa 5,700 units) over a 3-year period (33% of the housi
• y Reports and Maintenance & Enhancement Budget Forecasts of circa 1,100 units annually over 3-years
• Appendix 1E: Template Certificate of Execution – Satisfactory Delivery Services
• Appendix 4: Declaration as to Personal Circumstances of Tenderer Appendix 5: Services Contract
• Limerick City and County Council (LCCC - the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• The contract for services is to survey the whole portfolio of stock (circa 5,700 units) over a 3-year period (33% of the housing stock per annum
• [Updated - LCCC Stock Condition Survey 2024 RFT.docx] ers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• The contract for services is to survey the whole portfolio of stock (circa 5,700 units) over a 3-year period (33% of the housing stock per annum) by a suitably qualified and experienced consultancy e.g. (Project Management, Building Surveying, Architectural, Engineering, Quantity Surveying) – each yearly batch to be completed within 12-months from the initial contract signing.
• The Services shall be delivered by a single consultant. In summary, the Services comprise:
• The Contracting Authority provides Housing Services under the provisions of the Housing Legislation. As part of this function the Council have constructed or acquired a substantial housing stock of approximately 5,700 units including traveller accommodation units. This represents a significant investment and the Council is anxious to ensure that this housing stock is appropriately maintained to optimise the use and to protect the investment already made. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: The provision of Integrated Design Team Services for the Stock Condition Surveying of Limerick City and County Council (LCCC) Existing Housing Stock and the Preparation of Budget Forecasts
• Tender entitled “Stock Condition Survey (SCS) Programme of circa 5,500 units and Schedule of Works and Associated Co
• Stock Condition Surveying of LCCC Existing Housing Stock and the Preparation of Budget Forecasts
• Undertake a Stock Condition Survey (SCS) Programme of approximately 33% of the LCCC portfolio units per annum led by a suitably qualified and experienced consultancy e.g. (Project Management, Building Surveying, Architectural, Engineering, Quantity Surveying).

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 16 Two Bed Houses 155 Three Bed Houses 402 Four Bed Houses + 35 Total 644 Type of Insurance Indemnity Limit Employer’s Liability €13.0 million Public Liability €6; 5 million Professional Indemnity €6.5 million To be maintained for a period of 6 yea
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 16 Two Bed Houses 155 Three Bed Houses 402 Four Bed Houses + 35 Total 644 Type of Insurance Indemnity Limit Employer’s Liability €13.0 million Public Liability €6
• 5 million Professional Indemnity €6.5 million To be maintained for a period of 6 yea

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• 2 Pricing Schedule: Stock Condition Survey of approximately 5,700 Units
• Appendix 1: Requirements and Specifications
• Appendix 1B: Information and Communication Technologies (ICT) Requirements
• Appendix 1C: Sample LGMA +adjust app
• Appendix 1D: Map of LCCC Map of LCCC Municipal Districts

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• ontinues for 60 calendar days either Party may terminate at 14 days notice
• for 60 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Appendix 1D: Map of LCCC Map of LCCC Municipal Districts
• The Contracting Authority provides Housing Services under the provisions of the Housing Legislation. As part of this function the Council have constructed or acquired a substantial housing stock of approximately 5,700 units including traveller accommodation units. This represents a significant investment and the Council is anxious to ensure that this housing stock is appropriately maintained to optimise the use and to protect the investment already made.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Updated - LCCC Stock Condition Survey 2024 RFT.docx, Schedule: Stock Condition Survey of approximately 5,700 Units, Schedule of Works and Associated Co.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT.docx] Limerick City and County Council (LCCC), RFT), Appendix 1: Requirements and Specifications.