Multi-use community facility in Glenamaddy

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------------|--------------------------------------------|--------------------------------------|-----------------|----------|----------------|------|-------------------------------------|------------------|-------------------------------|------------------| Galway Rural Development Company Multi-use community facility Glenamaddy Construction & Civil Engineering not disclosed not stated Open not stated Creggs Road, Glenamaddy, Co. Galway not stated 2024-10-18T15:00:00+00:00 not stated

2. Scope of Work

The contract involves the construction of a multi-use community facility in Glenamaddy, Co. Galway. This project encompasses various components and activities, which are detailed as follows:

• Site Preparation: Erect hoarding for site security, prepare a Construction Environmental Management Plan (CEMP), and ensure compliance with flood risk assessments and archaeological assessments.
• Substructure: Excavation and laying of foundations as indicated in the provided drawings.
• Superstructure:
• Supply and install a structural steel frame, cladding, cladding support rails, flashings, gutters, and rainwater pipes.
• Provide non-shrink grouting to all baseplates as per the steel fabricator's requirements.
• Design, supply, and install precast concrete wall panels for the inner leaf of the astroturf pitch area.
• Astroturf Pitch: Fill the astroturf pitch area and prepare for laying the astroturf finish, including all necessary testing and warranties.
• Internal Completions: Supply and install a hybrid astroturf surface and shock pad, ensuring all preparation and finishing is completed.
• External Wall Completions: Supply and install external windows and doors as per the attached schedule, including all necessary fixings and sealing.

The contractor must ensure that all operations are confined within the site boundaries and that access is maintained for the public throughout the duration of the works. Working hours are restricted to 8:00 to 18:00 Monday to Friday and 9:00 to 13:00 on Saturdays.

3. Background & buyer context

This procurement is part of Galway Rural Development Company's initiative to enhance community facilities in the region. The project aligns with local development goals aimed at improving social infrastructure and providing recreational spaces for the community. The urgency for this project arises from a recognized need for modern community facilities in Glenamaddy, which has been highlighted in recent community assessments. The incumbent contractor is not specified in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000 for any one event.
• Employers Liability Insurance: Minimum €13,000,000 for any one event.
• Professional Indemnity Insurance: Minimum €1,000,000.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must ensure compliance with all statutory requirements and provide evidence of financial stability, including tax clearance.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Bidders must achieve a minimum of 50% overall for Criteria A-B-C-D combined to be considered for award.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the named template, adhering to any specified page limits.
• CVs: Provide CVs for key personnel, with a maximum of 2 pages per CV.
• Pricing schedule: Complete the pricing document as per the specified format.
• Case studies: Include 2-3 case studies of similar projects, with values ranging from €500,000 to €2,000,000.
• Declarations: Submit the European Single Procurement Document (ESPD), Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via eTenders, following any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term & extension structure: The contract duration is not specified, but the contractor must complete the works by the go-live date.
• Payment terms: Payments will be made based on interim and final payment certificates issued in accordance with the contract conditions.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The employer reserves the right to terminate the contract under specified conditions.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• The absence of specified turnover requirements may indicate a lack of clarity on financial expectations.
• The requirement for substantial insurance coverage may limit participation from smaller firms.
• The lack of specified past experience requirements could lead to a wide range of bidders, increasing competition but also variability in quality.
• The project must comply with various statutory obligations, which may complicate execution for less experienced contractors.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in construction and civil engineering. Viable bidders should possess:

• Relevant certifications and insurance coverage.
• Experience in similar construction projects, although specific past experience requirements are not detailed.
• The ability to manage subcontractors and coordinate with design teams.

Consortium or subcontracting arrangements are not explicitly mentioned, but may be permissible. Bid preparation is estimated to require approximately 10-15 days, considering the need for documentation and compliance checks. The incumbent's strength is not specified, but the absence of a named incumbent may indicate an open competitive environment.

11. Where to dig deeper

• Source RFT filename: 2569 Tender Phase 1 Works Requirement.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Works Requirement
• Pricing Document
• Instruction to Tenderers