Framework for the supply of Electrical and Mechanical consumables

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Maternity Hospital (NMH) seeks to establish a framework for the supply of Electrical and Mechanical consumables essential for the day-to-day maintenance of its hospital campus. The framework will consist of two suppliers for each lot, allowing bidders to apply for both lots if they meet the requirements.

The contractor's day-to-day responsibilities include:

• Supply of Electrical Consumables: Provision of items such as wiring, circuit breakers, and lighting fixtures necessary for electrical maintenance.
• Supply of Mechanical Consumables: Provision of items such as pumps, valves, and HVAC components essential for mechanical maintenance.
• Delivery: Timely delivery of consumables to the NMH campus, ensuring that all items are available as needed for maintenance tasks.
• Quality Assurance: Compliance with health and safety standards, ensuring that all products meet the required specifications and quality standards.
• Documentation: Providing necessary documentation, including safety data sheets and compliance certificates for all supplied items.
• Inventory Management: Assisting in maintaining an inventory of consumables, ensuring that stock levels are monitored and replenished as necessary.

The contract will be executed over a term of 36 months, with the possibility of two 12-month extensions based on performance and ongoing needs.

3. Background & buyer context

This procurement is initiated to ensure that the NMH has a reliable source of Electrical and Mechanical consumables, which are critical for maintaining operational efficiency and safety within the hospital. The framework aligns with the NMH's commitment to high standards of care and operational excellence. The hospital has a history of engaging with suppliers who can meet stringent quality and compliance requirements. The strategic driver for this procurement is to enhance the hospital's maintenance capabilities while supporting the participation of Small and Medium Enterprises (SMEs) in public procurement.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €100,000 for each lot (Electrical and Mechanical) over the last three years.
• Insurance:
• Employer’s Liability: €13 Million
• Public Liability: €6.5 Million
• Product Liability: €6.5 Million
• Certifications: Not specified for this tender.
• Past experience: Minimum of 2 and a maximum of 5 references for similar projects in the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these criteria to be considered for evaluation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will be based on the Most Economically Advantageous Tender (MEAT) approach, with a total maximum score of 1000 points. Bidders must achieve a minimum score of 60% across the criteria to be considered for contract award.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Complete the Tender Response Document as per Appendix 1, adhering to any specified page limits.
• CVs: Provide CVs for key personnel involved in the project, with a focus on relevant experience.
• Pricing schedule: Complete the Pricing Schedule as per Appendix 2, ensuring all prices are inclusive of delivery and other costs.
• Case studies: Submit 2 to 5 case studies of similar projects, detailing project value and scope.
• Declarations: Include Tax Clearance Access Number, Tax Reference Number, and declarations regarding conflicts of interest.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: All submissions must be made via the electronic postbox on www.etenders.gov.ie, following specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: The initial contract term is 36 months, with the possibility of two 12-month extensions.
• Payment terms: Payments will be made in accordance with the Goods Contract, with all prices quoted to remain valid for 12 months from the tender deadline.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated with three months' written notice by either party.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• The turnover requirement of €100,000 may limit participation to a small pool of suppliers, potentially favouring incumbents.
• The lack of specified certifications may create ambiguity regarding compliance expectations.
• The absence of mandatory site visits may limit bidders' understanding of the operational environment, impacting their proposals.

10. SME fit assessment

This tender is accessible to SMEs with the following characteristics:

• Credible bidders: Firms with experience in supplying Electrical and Mechanical consumables, capable of meeting the turnover and insurance requirements.
• Consortium or sub-contracting: Not explicitly mentioned, but SMEs are encouraged to collaborate to meet the tender requirements.
• Indicative bid-prep effort: Bidders should allocate several days to prepare their submissions, including gathering documentation and references.
• Pwin signal: The competitive nature of the tender, combined with the potential for two suppliers per lot, may provide opportunities for SMEs, although the turnover requirement may favour established firms.

11. Where to dig deeper

• Source RFT filename: [01 - ITT - Maintenance Consumables RFT0824.docx]
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix 1: Tender Response Document
• Appendix 2: Pricing Schedule
• Appendix 3: Goods Contract